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<p class="MsoNormal">[please pardon the cross-posting]<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Library Directors,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you or any of your staff are not on libs-or but would like to receive this weekly newsletter via email, please contact me at
<span style="color:#1F497D"><a href="mailto:darci.hanning@state.or.us">darci.hanning@state.or.us</a>
</span>and they can be subscribed through another list. Please see below for the original announcement:<span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Greetings!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The State Library is pleased to offer a new service for Oregon library staff: “Tech-Talk”, a weekly e-newsletter covering how-to technology and communication tips. We will be sending this out each Tuesday through
libs-or – know someone who is not on libs-or but may be interested in receiving this newsletter? Please have them email me at
<a href="mailto:darci.hanning@state.or.us">darci.hanning@state.or.us</a> for an alternative means of receiving Tech-Talk. Due to our licensing agreement it is strongly preferred that the newsletter NOT be forwarded.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">While not written specifically for library staff, we hope that staff will find the weekly tips and access to the archive helpful. Questions? Feedback? Please contact me at
<a href="mailto:darci.hanning@state.or.us">darci.hanning@state.or.us</a> or 503-378-2527.
<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="color:black"><img border="0" width="250" height="100" id="_x0000_i1025" src="http://www.tech-talk.com/wp-content/uploads/2016/04/TT250-100.png" vspace="2" alt="Tech-Talk"><o:p></o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:white;font-weight:normal">Want to share Tech-Talk? Ask first. Contact</span></strong><strong><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:white">:</span></strong><strong><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:white;font-weight:normal">
<a href="mailto:darci.hanning@state.or.us"><b><span style="color:white">darci.hanning@state.or.us</span></b></a>
</span></strong><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:white"><o:p></o:p></span></b></p>
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<p class="MsoNormal" align="right" style="text-align:right"><strong><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:white">© 2017 Shared Results International</span></strong><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:white"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-family:"Arial",sans-serif;color:black">Brought to you by the Oregon State Library ...</span></b><span style="font-family:"Verdana",sans-serif;color:#000066"> </span><span style="color:black"><br>
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Oregon State Library is pleased to provide you with Tech-Talk.com. We encourage you to make the most of this skill-building membership site
<a href="http://r20.rs6.net/tn.jsp?f=001iO41d75NLvMIBOqrhFcWLxkmmJJWg1tS1rwwByPpjEsLKdngcEyRu4fmEkLklA0xpi8tBRbgWL0wj4823ytzWFyn0lal1s5xtxmhf6Zps4mA5T4fnE2TeiXtPBKdId07M5BfBEnrlTX54vxW4GUCTx5L-jO5O9YWePlacQGxWyE=&c=IZMLFrel76fgvl1D8-TwKL2RLAWrdntOcVu9HSrBQ6thzD1kOGna4g==&ch=v3SkPLitNolal-lCp01hRHTxSJSKH3BF0PSuWYa1IMgD8WP7oVxeRw==" target="_blank">
www.Tech-Talk.com</a>. </span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">Username: ORLIBTECH<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">Password: ORLIBTECH <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">(case sensitive) <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">Contact Darci Hanning</span> at<span style="color:black">
<a href="mailto:darci.hanning@state.or.us" target="_blank"><span style="color:#3300FF">darci.hanning@state.or.us</span></a> if you have questions.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
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<span style="color:black"><a href="http://r20.rs6.net/tn.jsp?f=001iO41d75NLvMIBOqrhFcWLxkmmJJWg1tS1rwwByPpjEsLKdngcEyRu1w56J2wng_y76PeasbsgboyBgzNZhaidkIw6IWmAErBgi0Bd_L9usAz8uu4ztQx0ClieZdrLlNmMNs2eYE01f_1aE7z2Mwq7JB2g89aUPZWHEMbrjO0srZ9zwGUvNTvvW2GTJZQaYTlHdgDqT3iyQHL7ew_Ir-OTQ==&c=IZMLFrel76fgvl1D8-TwKL2RLAWrdntOcVu9HSrBQ6thzD1kOGna4g==&ch=v3SkPLitNolal-lCp01hRHTxSJSKH3BF0PSuWYa1IMgD8WP7oVxeRw==" target="_blank"><span style="color:blue;text-decoration:none"><img border="0" width="569" height="312" id="_x0000_i1026" src="http://www.tech-talk.com/wp-content/uploads/2016/09/video-image.png" hspace="10" vspace="10" alt="Tech-Talk Video"></span></a></span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><strong><span style="font-size:14.0pt;font-family:"Calibri",sans-serif;color:black">This Week's Tech-Talk: POWERPOINT</span></strong><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-family:"Arial",sans-serif;color:#004DB4">1. VIDEO ...</span></b><b><span style="font-family:"Arial",sans-serif;color:black"> Stop Font from Auto Shrinking!<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-family:"Arial",sans-serif;color:#004DB4">2. ARTICLE ...</span></strong><strong><span style="font-family:"Arial",sans-serif;color:black"> Stop Font from Auto Shrinking!</span></strong><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-family:"Arial",sans-serif;color:#004DB4">3. COMMUNICATING ...
</span></b><b><span style="font-family:"Arial",sans-serif;color:black">Look At Your Audience<br>
<br>
<strong><span style="font-family:"Arial",sans-serif">NOTE</span></strong></span></b><b><span style="font-family:"Arial",sans-serif;color:red">: To view the <strong><span style="font-family:"Arial",sans-serif">VIDEO</span></strong>,
</span></b><b><span style="font-family:"Arial",sans-serif;color:black"><a href="http://r20.rs6.net/tn.jsp?f=001iO41d75NLvMIBOqrhFcWLxkmmJJWg1tS1rwwByPpjEsLKdngcEyRu1w56J2wng_y76PeasbsgboyBgzNZhaidkIw6IWmAErBgi0Bd_L9usAz8uu4ztQx0ClieZdrLlNmMNs2eYE01f_1aE7z2Mwq7JB2g89aUPZWHEMbrjO0srZ9zwGUvNTvvW2GTJZQaYTlHdgDqT3iyQHL7ew_Ir-OTQ==&c=IZMLFrel76fgvl1D8-TwKL2RLAWrdntOcVu9HSrBQ6thzD1kOGna4g==&ch=v3SkPLitNolal-lCp01hRHTxSJSKH3BF0PSuWYa1IMgD8WP7oVxeRw==" target="_blank"><span style="color:red">click
here</span></a></span></b><b><span style="font-family:"Arial",sans-serif;color:red">. Enter the User Name and Password!</span></b><b><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#000066">Tech-Talk: PPT - Stop Font from Auto Shrinking!</span></strong><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><i><span style="color:black">Intermediate</span></i><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="margin-bottom:4.5pt;text-align:center">
<span style="color:black"><img border="0" width="444" height="296" id="_x0000_i1027" src="http://www.tech-talk.com/wp-content/uploads/2017/03/TT776PPTAutoFit3.png" hspace="5" vspace="5" alt="view text smaller"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="margin-bottom:4.5pt;text-align:center">
<span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">Have you ever been working in PowerPoint, when the words you enter in a text box started <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><em><span style="font-family:"Calibri",sans-serif;color:black">automatically shrinking</span></em><span style="color:black"> - without your permission? <br>
<br>
You have the font set to the size you want, but <strong><span style="font-family:"Calibri",sans-serif">when sentences become longer</span></strong>,
<strong><span style="font-family:"Calibri",sans-serif">the font decides to get smaller ... on the entire slide!</span></strong> This can be frustrating! <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black"><br>
<strong><span style="font-family:"Calibri",sans-serif">You want a </span></strong><em><b><span style="font-family:"Calibri",sans-serif">consistent</span></b></em><strong><span style="font-family:"Calibri",sans-serif"> look to all of your slides .</span></strong>..
which means predominantly using the same font size throughout. When you have uniformity, not only is your presentation easier for the viewer to read, it gives a more polished appearance and is less visually jarring. <br>
<br>
Unfortunately, when you have automatic shrinking, <strong><span style="font-family:"Calibri",sans-serif">you have to keep fiddling around in each slide</span></strong> to make all the letters the same size ... because the software default is to have all the
words <em><span style="font-family:"Calibri",sans-serif">fit</span></em> on a page, rather than be consistent in appearance on every slide.<br>
<br>
</span><strong><span style="font-family:"Arial",sans-serif;color:black">AutoFit Feature</span></strong><b><span style="font-family:"Arial",sans-serif;color:black"><br>
<br>
</span><strong><span style="font-family:"Calibri",sans-serif;color:black">This auto-shrinking is a feature called
</span></strong><em><span style="font-family:"Calibri",sans-serif;color:black">AutoFit</span></em></b><span style="color:black">. It tries to "help" you put all your text on a page. But this helpfulness often wastes large blocks of your time because the font
keeps changing from slide to slide. <br>
<br>
One thing you can do is <strong><span style="font-family:"Calibri",sans-serif">to just turn OFF AutoFit.</span></strong><b><br>
<br>
<strong><span style="font-family:"Calibri",sans-serif">In the example below,</span></strong></b> we added text in the slide on the left and it automatically
<em><span style="font-family:"Calibri",sans-serif">AutoFit</span></em> and <strong>
<span style="font-family:"Calibri",sans-serif">shrank too small</span></strong> for the audience to clearly read it. When we turned off
<em><span style="font-family:"Calibri",sans-serif">AutoFit</span></em>, the standard, default slide font was kept intact -- as pictured in the slide on the right.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="570" height="176" id="_x0000_i1028" src="http://www.tech-talk.com/wp-content/uploads/2017/03/TT776PPTAutoFit.png" alt="Autofit"><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><i><span style="font-family:"Calibri",sans-serif;color:black"> Font too small with AutoFit Font larger with AutoFit OFF</span></i></strong><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black"><br>
<strong><span style="font-family:"Calibri",sans-serif">NOTE</span></strong>: If you choose to leave the AutoFit as is, there is one thing you can do: <strong><span style="font-family:"Calibri",sans-serif">shorten the quantity of words on each line and / or
slide!</span></strong> Be creative; be more succinct. Best practices for PowerPoint is to list important concepts for you to talk about; not become a textbook for your audience to read. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="display:none"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="display:none"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-family:"Arial",sans-serif;color:black">Turn OFF AutoFit </span></strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">So... how can you save time and override the <em><span style="font-family:"Calibri",sans-serif">AutoFit</span></em> feature? It's one tiny setting that you can make! When you turn
<em><span style="font-family:"Calibri",sans-serif">AutoFit</span></em> off, <strong>
<span style="font-family:"Calibri",sans-serif">you only have to make this change </span>
</strong><em><b><span style="font-family:"Calibri",sans-serif">once</span></b></em><strong><span style="font-family:"Calibri",sans-serif"> and it will be applicable for future presentations you create and edit</span></strong>. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">To Turn
<em><span style="font-family:"Calibri",sans-serif">AutoFit</span></em> Off...<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
Open a PowerPoint presentation. <br>
<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
For PPT 2016, 2013, 2010, go to <em><span style="font-family:"Calibri",sans-serif">File</span></em> (If you have version 2007 click the
<em><span style="font-family:"Calibri",sans-serif">Office</span></em> button).<br>
<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
Select <em><span style="font-family:"Calibri",sans-serif">Options</span></em> (or
<em><span style="font-family:"Calibri",sans-serif">PowerPoint Options</span></em>).<br>
<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
Go to <em><span style="font-family:"Calibri",sans-serif">Proofing</span></em> in the left navigation and under the
<em><span style="font-family:"Calibri",sans-serif">AutoCorrect</span></em> options section, click the
<em><span style="font-family:"Calibri",sans-serif">AutoCorrect Options</span></em> button. <o:p></o:p></li></ul>
<p class="MsoNormal" align="center" style="text-align:center"><span style="color:black"><img border="0" width="578" id="_x0000_i1029" src="http://www.tech-talk.com/wp-content/uploads/2017/03/TT776PPTAutoFit1.png" hspace="5" vspace="5" alt="Autocorrect options"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
<!--[if gte vml 1]><v:shape id="Picture_x0020_9" o:spid="_x0000_s1029" type="#_x0000_t75" alt="http://www.tech-talk.com/wp-content/uploads/2017/03/TT776PPTAutoFit2.png" style='position:absolute;left:0;text-align:left;margin-left:185.05pt;margin-top:0;width:236.25pt;height:252pt;z-index:251660288;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:3.75pt;mso-wrap-distance-top:3.75pt;mso-wrap-distance-right:3.75pt;mso-wrap-distance-bottom:3.75pt;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f">
<v:imagedata src="http://www.tech-talk.com/wp-content/uploads/2017/03/TT776PPTAutoFit2.png" />
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</v:shape><![endif]--><![if !vml]><img width="315" height="336" src="http://www.tech-talk.com/wp-content/uploads/2017/03/TT776PPTAutoFit2.png" align="right" hspace="5" vspace="5" alt="http://www.tech-talk.com/wp-content/uploads/2017/03/TT776PPTAutoFit2.png" v:shapes="Picture_x0020_9"><![endif]>In
the <em><span style="font-family:"Calibri",sans-serif">AutoCorrect</span></em> window, go to the
<em><span style="font-family:"Calibri",sans-serif">AutoFormat As You Type</span></em> tab. <br>
<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
In the <em><span style="font-family:"Calibri",sans-serif">Apply as you type</span></em>,
<strong><span style="font-family:"Calibri",sans-serif">UN-check</span></strong> the boxes called
<em><span style="font-family:"Calibri",sans-serif">AutoFit body text to placeholder</span></em> and
<em><span style="font-family:"Calibri",sans-serif">AutoFit title text to placeholder.</span></em> Then
<em><span style="font-family:"Calibri",sans-serif">OK</span></em>. <o:p></o:p></li></ul>
<p class="MsoNormal"><span style="color:black"><br>
Now, when your content overflows you can shorten it, or make adjustments that <em>
<span style="font-family:"Calibri",sans-serif">you</span></em> pick instead of PowerPoint doing it for you!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="display:none"><o:p> </o:p></span></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><!--[if gte vml 1]><v:shape id="Picture_x0020_8" o:spid="_x0000_s1028" type="#_x0000_t75" alt="Communications" style='position:absolute;margin-left:0;margin-top:0;width:107.25pt;height:72.75pt;z-index:251661312;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:3.75pt;mso-wrap-distance-top:3.75pt;mso-wrap-distance-right:3.75pt;mso-wrap-distance-bottom:3.75pt;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f">
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Presentation Skills</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><i><span style="color:black">Look at the audience ... not the screen. <br>
<br>
</span></i><span style="color:black">Have you ever been presenting to a group and found yourself spending most of your time looking at your PowerPoint?<br>
<br>
Sure, you want to know what to say next, but <strong><span style="font-family:"Calibri",sans-serif">you will lose your audience if you don't look at them on a regular basis. </span></strong><b><br>
<br>
</b>Every time you have important information you want to stress, look at them. When you want to make a critical point, look at them. When you want to switch topics, look at them. When you want to gain their unbridled attention, pause and look at them.<br>
<br>
<strong><span style="font-family:"Calibri",sans-serif">It's you and them</span></strong>. Whether it's a team meeting or a large gathering, it's
<em><span style="font-family:"Calibri",sans-serif">you</span></em> bonding with <em>
<span style="font-family:"Calibri",sans-serif">them</span></em> so they will listen, believe and support your ideas. <o:p></o:p></span></p>
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