[Busmgrs] Actuals Data

[RYAN Debby]

If you have questions, please contact:
Barb Cruickshank 
Oregon Dept of Education 
(503) 947-5916 
(503) 378-5156 Fax 
barbara.cruickshank at state.or.us 
This is another desperate plea. Every district that has not made sure
their detailed Actuals data agrees with their audit needs to do so. If
you find errors, please contact Barbara Cruickshank to open the Actual
Collections so you can make the corrections. There are a few days left
to wrap up this process and 110 reconciliations to go. Please make sure
the detailed Actuals agree with your audit. Forty reconciliations will
need to be completed each day which can only happen if every school
district and ESD have reconciled it and made any necessary corrections
today. Thirty-three districts have been contacted and have not corrected
known errors. Current Actuals extensions expire on Friday, February 29
at midnight.
Everyone who has submitted Actuals data, can see the Reports and do the
'verify submission'. Once you have submitted your district Actuals (due
12/11/07), please make sure your detailed submission agrees with your
audit/CAFR (due 12/31/07). Go to the ODE District Website
https://district.ode.state.or.us/ and Login. Go to Applications,
Consolidated Collections, and Reports (to the right of Institution
Collections on the bar across the top of the page). Go to Actual
Expenditures or Actual Revenues, then select FallActExp06-07 or
FallActRev06-07, then select the reports listed below.
ACTUALS Ending Fund Balances - check totals by Fund for Beginning Fund
Balances, Revenues and Expenditures
EXPENDITURES by Fund and Function - check each major Fund at each bold
Function level in PBAM
EXPENDITURES by Fund and Object - check each major Fund at the major
Object level like 100, 200, etc.
REVENUES by Fund and Source - check each major Fund at each bold Source
level in PBAM
Each Report may be printed by right clicking on the open report, left
click on print, request 'landscape' and print.
Also please 'verify' your Actual Expenditure 06-07 and Actual Revenue
06-07 submissions. Go to the ODE District Website
https://district.ode.state.or.us/ and Login. Go to Applications,
Consolidated Collections and you should see a box titled 'Consolidated
Collection Status Tracking'. You may have more than one page so either
sort by (click on) Collection Name or click on the next page number
until you locate Actual Expenditure 06-07 and Actual Revenue 06-07.
Click on the green arrow to the right. Scroll down to the new box below
the current box and click on [Verify Submission] in the top left hand
corner. Do this for both collections. You will know that you have done
it correctly when your name and a date appear to the right of the green
checkmark.
For ESD's you must also do the same verification process for the ESD
Direct Support 06-07 collection. This collection is due Monday, December
31, 2007.
If your detailed electronic data matches your audit and the verify
submission screen is date stamped after the submission date, you are
done.
Barb Cruickshank 
Oregon Dept of Education 
(503) 947-5916 
(503) 378-5156 Fax 
barbara.cruickshank at state.or.us 




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