From Debby.Ryan at state.or.us  Thu Feb  5 11:12:19 2009
From: Debby.Ryan at state.or.us (RYAN Debby)
Date: Thu, 5 Feb 2009 11:12:19 -0800
Subject: [Busmgrs] School Finance Budgets Data Collection Training
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928AAE3BD59@ode-mail>

SCHOOL FINANCE BUDGETS DATA COLLECTION TRAINING

Training for the budget collections will be held Thursday, February 5, 2009 (today) at 2 PM.  The updated handouts may be located at https://district.ode.state.or.us/search/page/?id=95 .  Currently districts can either view the training sessions at a V-Tel site, using RealPlayer at their workstations or using WebEx at their work stations.

WebEx Viewing: Follow the instructions below to enter the WebEx training session. Note that if the training is not in session then you will not be able to log in.

Topic: School Finance - Budgets
Date: Thursday, February 5, 2009
Time: 2:00 pm, Pacific Standard Time (GMT -08:00, San Francisco)
Meeting Number: 758 010 233
Meeting Password: password

Please click the link below to see more information, or to join the meeting.

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To join the online meeting
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1. Go to https://oregon.webex.com/oregon/j.php?ED=112454137&UID=0&PW=13274b8b1f440b1f181a1c1605
2. Enter your name and email address.
3. Enter the meeting password: password
4. Click "Join Now".
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For assistance
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1. Go to https://oregon.webex.com/oregon/mc
2. On the left navigation bar, click "Support".

You can contact me at:
Mike.Mendez at ode.state.or.us<mailto:Mike.Mendez at ode.state.or.us>
1-503-947-5725


Barb Cruickshank
Oregon Dept of Education
(503) 947-5916
(503) 378-5156 Fax
barbara.cruickshank at state.or.us


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From Debby.Ryan at state.or.us  Wed Feb 11 10:57:20 2009
From: Debby.Ryan at state.or.us (RYAN Debby)
Date: Wed, 11 Feb 2009 10:57:20 -0800
Subject: [Busmgrs] FW: Function Code Guidance for IDEA SPR&I Grants
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928ACA5B121@ode-mail>

          Yesterday the question came up about which Function code to use with the SPR&I grant.  The SPR&I Annual Sub Grant description was sent to me and is attached above.  After calling a few districts, I discovered that they are not using the correct Function code.

            It appears most districts are using 1250 - Special Education Student Instruction which would be appropriate for most IDEA grants.  But SPR&I is for training regarding collection and interpretation of data, development and implementation of an improvement plan, and evaluation of impact and effectiveness of improvement strategies.  This has nothing to do with Special Education Student Instruction.  In fact, it has nothing to do with Improvement of Instruction Services (Function 2210) or Instructional Staff Development (Function 2240).

            The correct Function codes to use are either 2190 - Service Direction, Student Support Services or 2620 - Planning, Research, Development, Evaluation Services, Grant Writing and Statistical Services or one of the sub codes like 2622, 2623, etc. which roll to 2620.

I hope this is helpful.

Barb Cruickshank
Oregon Dept of Education
(503) 947-5916
(503) 378-5156 Fax
barbara.cruickshank at state.or.us


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From Lillie.Gray at state.or.us  Wed Feb 18 17:30:37 2009
From: Lillie.Gray at state.or.us (GRAY Lillie)
Date: Wed, 18 Feb 2009 17:30:37 -0800
Subject: [Busmgrs] 2009/2011 Client Services- Request for Qualifications
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928ACA7FFE2@ode-mail>

Business Mangers and Program Directors - IMPORTANT NOTICE:
This Request for Qualifications (RFQ) is intended to identify a list of potential Education Service Districts and School Districts having the expertise to provide the Client Services, described in the attached RFQ documents, on behalf of the Oregon Department of Education (ODE).
By March 17, 2009, Districts should respond to the RFQ regarding their qualifications for the programs in which they wish to participate. Only those Applicants meeting the RFQ criteria will be invited to submit a full proposal for consideration in awarding the final contracts. In the event only one qualified District expresses interest in a particular program/location, ODE may elect to forego the RFP process for the program and move directly into the contract process.
Any Applicant requiring clarification of the information or protesting any provision, must submit specific questions/protests or comments in writing to me.
The deadline for submitting such questions/protest is February 26, 2009 at 2:00 pm. If ODE determines additional information or interpretation is necessary, such information or interpretation will be supplied in Addenda which will be sent to all persons or entities having received this RFQ from ODE.

I look forward to working with you.



Lillie Gray, CPPB, OPBC
Interim Director Procurement Services
Oregon Department of Education
Phone: 503-947-5647
Fax: 503-378-8713
Email: lillie.gray at state.or.us
Website: www.ode.state.or.us
Vendors register at http://orpin.oregon.gov/open.dll/welcome to view bid opportunities.

This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links.




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From Debby.Ryan at state.or.us  Tue Feb 24 08:42:58 2009
From: Debby.Ryan at state.or.us (RYAN Debby)
Date: Tue, 24 Feb 2009 08:42:58 -0800
Subject: [Busmgrs] FW: [SE-Dir] OSL&P: Brief Summary of the Stimulus Package
 Related to	IDEA
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928B74775C3@ode-mail>

________________________________
The message below is being sent to you on behalf of:


Nancy Latini, PhD
Assistant Superintendent
Student Learning & Partnerships
______________________________________________
February 19, 2009

RE:      Brief Summary of the Stimulus Package Related to IDEA

Attached please find the very latest clarity on the restrictions of the additional IDEA funding under the American Recovery and Reinvestment Act (stimulus package). You will find a summary of the expected overall increase in funding, what the Maintenance of Effort will be, and the issues of supplement/supplant. This information came to us from a very credible source (Council of State Chief School Officers) and is the clearest description I have seen to date.

This will not answer all of your questions but will give you a start on thinking about the funding.  The Department is awaiting a fuller explanation from the federal offices, but we do not expect much until next week.  From all that we hear, we assume that the funding will be part of your regular IDEA flow through allocation, but we are still uncertain of even that.

Know that we will continue to send relevant information as we receive it.  Thanks for all you do.  This is a very busy and very difficult time for all of us.  Keep in touch and stay strong!!!

If you have any difficulty opening the attached document, please contact Laura Allran at laura.allran at state.or.us<mailto:laura.allran at state.or.us> or 503-947-5674.

Messages to and from this e-mail address may be made available to the public under Oregon law.

============= Attachment  =============
                               Doc1.doc
=========== End of Message ============


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From Debby.Ryan at state.or.us  Tue Feb 24 09:01:32 2009
From: Debby.Ryan at state.or.us (RYAN Debby)
Date: Tue, 24 Feb 2009 09:01:32 -0800
Subject: [Busmgrs] FW: List of incorrect or missing data for 07-08
 audits/CAFRS and Actuals
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928B74775C5@ode-mail>

________________________________
From: CRUICKSHANK Barbara
Sent: Tuesday, February 24, 2009 8:57 AM
To: RYAN Debby
Subject: List of incorrect or missing data for 07-08 audits/CAFRS and Actuals - Please send this one to the list serve

Please review the attachment and correct or submit any reports or data that you are responsible for.  Oh my.....  Time is running out, but there are still 34 audit/CAFR's that are not reconciled with the Actuals electronic submissions.  There are 20 on my desk that have known problems.  Please, please get your district reconciled and corrected.  There are 2 districts that need to only submit their Actuals data.  There are 4 districts that I am waiting for your audit/CAFRs and your Actuals.  There are 2 districts that have submitted their electronic data, but not their audit/CAFR.  I will work on the remaining 6 ESD reconciliations that ODE hasn't finished yet.

There are 8 districts that need to send in their Schedule of Expenditures of Federal Awards that balances with the audited federal revenues.  There are 3 districts that need to send in their 3211-C forms and 2 districts that need to send in their 10/3/07 PERS UAL Bond information and one that needs to clarify their bond information.

Some of you are expressing a sigh of relief that you are not on one of the lists above.  Everything closes down on Friday, February 27 to prepare the federal reports.  Thank you to those who have everything in and correct.

Please make sure that your electronic Actuals submission matches your audit or CAFR.  From the ODE District Website at https://district.ode.state.or.us/  login, Consolidated Collections and run 'Reports'.  Go to Actual Revenues>FallActRev07-08>ACTUALS Ending Fund Balances and REVENUES by Fund and Source.  And Actual Expenditures>FallActExp07-08>EXPENDITURES by Fund and Function and EXPENDITURES by Fund and Object.  To print the Reports, right click on the Report and click on 'print'.  Change the page to 'landscape' and print.  Now you are ready to compare these four Reports to your audit/CAFR on the Budget Basis.  Let me know if you need to make corrections and I will re-open the Actuals Collections for your district.

If everything looks good, please [Verify Submission].  From the ODE District Website at https://district.ode.state.or.us/  login and go to Consolidated Collections.  Scroll down and see Consolidated Collections Status Tracking.  Locate Actual Expenditures 07-08 and Actual Revenues 07-08.  Click on the green checkmark.  Scroll down and click on [Verify Submission] in the top left corner of a new window which opens up.  The collection should now have a date/time stamp with your name and the number of records verified.


Barb Cruickshank
Oregon Dept of Education
(503) 947-5916
(503) 378-5156 Fax
barbara.cruickshank at state.or.us

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