From Debby.Ryan at ode.state.or.us  Tue May  5 15:07:37 2009
From: Debby.Ryan at ode.state.or.us (RYAN Debby)
Date: Tue, 5 May 2009 15:07:37 -0700
Subject: [Busmgrs] Additional info on State Fiscal Stability Fund (SFSF),
 IDEA Stimulus and Title I Stimulus monies
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928018302F582@ode-mail>

Subject: Additional info on State Fiscal Stability Fund (SFSF), IDEA Stimulus and Title I Stimulus monies

Understandably there is some confusion regarding the State Fiscal Stability Fund (SFSF), IDEA Stimulus and Title I Stimulus monies.  The Oregon Department of Education was directed to distribute the SFSF in May and the districts were directed to spend the monies as soon as possible to save jobs and maintain school days.  But the district recipients were also directed to record the revenue and expenditures in 2009-10.  From an accounting standpoint, this is not possible. The O.D.E. was recently informed that the reference to recording the SFSF and other stimulus grants in 2009-10 was not from an accounting perspective.  It is referring to recording the SFSF revenue and expenditures and other stimulus grants during the period of January 2009 through December 2010.

The tracking requirements for these distributions are still not specific.  The O.D.E. will not be setting up any new codes to track the SFSF or the IDEA Stimulus or Title I Stimulus monies.  Here are some of the methods that business manager's have indicated they will be using to track these expenditures.

1.)     The districts that have a 'sub' Area of Responsibility provided through their computer service provider may opt to assign a unique 'sub' AofR for the SFSF and stimulus expenditures.  This seems to be the least invasive method as the 'sub' AofR is dropped on their electronic submission, but it still allows them to track the unique expenditures.
2.)     Some districts are assigning a bogus AofR and having it roll to an allowable AofR for submission purposes.  This works, but will complicate things and skew data if a subject, Special Education, Early Intervening Services or English as a Second Language AofR should need to be used.
3.)     Other districts are setting up a separate 100 General Fund for SFSF monies only, i.e. Fund 101 or 102.  Upon submission this fund would need to be rolled to Fund 100.  This is relatively easy as long as the roll up process is automated, so the submitter does not have to remember each year.  These districts are also setting up separate 200 Funds for the IDEA Stimulus or Title I Stimulus Funds.

If you choose to use the 'sub' Area of Responsibility or a bogus Area of Responsibility, no further action will need to be taken as long as you remain within your original Fund and major Function appropriations.  If you choose to create new funds for the ARRA monies a hearing will be required for a supplemental budget with 5 to 30 days notice.   Please use whichever method works best for your district.

If you have questions, please contact:
Barb Cruickshank
Oregon Dept of Education
(503) 947-5916
(503) 378-5156 Fax
barbara.cruickshank at state.or.us


**********************************************************************
This email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they
are addressed. If you have received this email in error please notify
the sender immediately and delete the communication and any attachments.

This footnote also confirms that this email message has been swept by
MIMEsweeper for the presence of computer viruses.
**********************************************************************
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090505/d83a6f76/attachment.html>

From Debby.Ryan at ode.state.or.us  Thu May  7 14:34:17 2009
From: Debby.Ryan at ode.state.or.us (RYAN Debby)
Date: Thu, 7 May 2009 14:34:17 -0700
Subject: [Busmgrs] SFSF Application
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928018302F5F4@ode-mail>

To:  School and Education Service District Business Managers

Re:  State Fiscal Stabilization Fund Grant Application


Please find enclosed an application form for your grant from the federal State Fiscal Stabilization Fund (SFSF).

As you are probably aware, to mitigate a reduction in General Fund support for the State School Fund in 2008-09, the 2009 Oregon Legislature has planned on the use of $115.4 million from the State Fiscal Stabilization Fund, a new source of federal funding under the American Recovery and Reinvestment Act of 2009.

Although the Oregon Legislature has included these federal dollars as part of the State School Fund in ODE's budget for 2007-09, the U.S. Department of Education (USED) is requiring school districts and education service districts to submit an application to the Governor prior to receiving monies from the SFSF.  ODE is acting on behalf of the Governor in asking you to submit this application, which covers the $115.4 million distribution and any subsequent distributions in 2009-11.

It is important to note the SFSF monies are a federal grant and subject to federal restrictions, spending and reporting requirements.  Further, please note these monies are not in addition to the March 2009 district estimates from the ODE's School Finance Unit.

The USED has informed ODE that the SFSF monies are to be paid on a reimbursement basis.  You are allowed to claim expenditures going back as far as February 17, 2009, the effective date the Act.  You will be asked to provide detailed information on your expenditures of this grant at a later date.  Allowable and prohibited uses of the grant funds are described in the application form.

At this point, all that is required of you is to read the application and complete the "REQUIRED APPLICATION" on page 5.  Please return to ODE as instructed on page 1.

The USED will be issuing additional guidance to states regarding reporting requirements.  You will receive preliminary guidance from ODE within two weeks.

We also are attaching a list of districts' estimated 2008-09 SFSF grants.  We will assume, by your acceptance of this grant, that you will be able to provide evidence of allowable expenditures for the entire amount of your grant as noted in the attached list.  If you believe this will not be the case, please notify ODE when you file this application.  (For example, you may list the amount you believe you will be able to claim, on page 5 under the signature box.)

If you have any questions about this program, please do not hesitate to call me at (503) 947-5679.

One final note:  We are aware there is some uncertainty about the relationship between the State Fiscal Stabilization Fund and the School Day Restoration Fund.  These are two separate grant programs.  If you have already submitted an application for the School Day Restoration Fund, you still need to submit the SFSF application.  For more information on these and other select funds for supporting K-12 education, please see the attached information brief from ODE's Office of Finance and Administration.

Thank you for all the great work you do in support of our students.

Best regards -


Pat Burk









**********************************************************************
This email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they
are addressed. If you have received this email in error please notify
the sender immediately and delete the communication and any attachments.

This footnote also confirms that this email message has been swept by
MIMEsweeper for the presence of computer viruses.
**********************************************************************
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/685b0091/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: 581-1459-A ARRA Application.doc
Type: application/msword
Size: 117760 bytes
Desc: 581-1459-A ARRA Application.doc
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/685b0091/attachment.doc>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: SFSF district breakout as of 4_30_09 2350 hrs.pdf
Type: application/pdf
Size: 76331 bytes
Desc: SFSF district breakout as of 4_30_09 2350 hrs.pdf
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/685b0091/attachment.pdf>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: OFA Info Brief - A Primer on Select K-12 Funds.doc
Type: application/msword
Size: 62976 bytes
Desc: OFA Info Brief - A Primer on Select K-12 Funds.doc
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/685b0091/attachment-0001.doc>

From Debby.Ryan at ode.state.or.us  Thu May  7 15:07:04 2009
From: Debby.Ryan at ode.state.or.us (RYAN Debby)
Date: Thu, 7 May 2009 15:07:04 -0700
Subject: [Busmgrs] OFA Info Brief - A Primer on Select K-12 Funds REVISED.doc
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928018302F5F9@ode-mail>





Please disregard the version sent earlier.  If you have questions, please contact Sue MacGlashan at susan.macglashan at state.or.us.

Thank you.


**********************************************************************
This email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they
are addressed. If you have received this email in error please notify
the sender immediately and delete the communication and any attachments.

This footnote also confirms that this email message has been swept by
MIMEsweeper for the presence of computer viruses.
**********************************************************************
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/7a3d3d78/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: OFA Info Brief - A Primer on Select K-12 Funds REVISED.doc
Type: application/msword
Size: 63488 bytes
Desc: OFA Info Brief - A Primer on Select K-12 Funds 	REVISED.doc
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/7a3d3d78/attachment.doc>

From Debby.Ryan at ode.state.or.us  Thu May  7 15:59:09 2009
From: Debby.Ryan at ode.state.or.us (RYAN Debby)
Date: Thu, 7 May 2009 15:59:09 -0700
Subject: [Busmgrs] May 8 ODE Webinar on SFSF district application review
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928018302F60C@ode-mail>

ODE Webinar on K-12 stimulus implementation: Stabilization Fund Update and District Application Review, Friday, May 8th, 10:00 am

Please join Pat Burk, Chief Policy Officer for Oregon Department of Education, on May 8 for a webinar aimed at answering school district questions around the State Stabilization Funding portion of the American Recovery and Reinvestment Act (ARRA). This hour-long webinar will give an ARRA overview with emphasis on the State Fiscal Stabilization Funding (SFSF) District Application Process. The USDOE has approved the Governor's SFSF Application and districts must submit an application to the ODE to access these reimbursement funds.  This webinar will focus on the school districts SFSF application due to the ODE Monday, May 11.

This is the fourth in a series of weekly ODE weekly stimulus implementation webinars. Each webinar will focus on a different area of funding including Title I, IDEA, competitive grants, etc.  To view previously recorded ODE ARRA webinars and to find ARRA information go to:
http://stimulus.k12partners.org/.

Weekly ARRA Q&A
Date:

Friday, May 8, 2009

Starting time:

10:00 am, Pacific Daylight Time (GMT -07:00, San Francisco)

Duration:

1 hour with run over time

Meeting number:

755 968 021

Meeting password:

1234567

Host key:



Teleconference:

Call-in toll-free number (US/Canada):

866-699-3239





Teleconference:
Web Portion



Host's name:

http://Oregon.webex.com
Pat Burk

Host's Email:

patrick.burk at ode.state.or.us




Follow the steps below to join the weekly ARRA Q&A:
1.      Go to the ODE  WebEx URL http://oregon.webex.com<http://oregon.webex.com/>
2.      Select Weekly ARRA Q&A listed under Friday on the weekly Calendar
3.      Enter the meeting number
4.      Enter your name, email address and the password,
5.      You will be connected to the meeting.
6.      Use your phone to dial the toll free number and enter the meeting number and the password

**********************************************************************
This email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they
are addressed. If you have received this email in error please notify
the sender immediately and delete the communication and any attachments.

This footnote also confirms that this email message has been swept by
MIMEsweeper for the presence of computer viruses.
**********************************************************************
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/49ee8a72/attachment.html>
-------------- next part --------------
An embedded and charset-unspecified text was scrubbed...
Name: ATT00001.txt
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090507/49ee8a72/attachment.txt>

From Debby.Ryan at ode.state.or.us  Thu May 28 08:05:38 2009
From: Debby.Ryan at ode.state.or.us (RYAN Debby)
Date: Thu, 28 May 2009 08:05:38 -0700
Subject: [Busmgrs] Request for Proposals - student information system
Message-ID: <CA6EB048D94EC243A41B502C6CB5B928018302F9F6@ode-mail>

The Oregon Department of Education is releasing the attached Request for Proposal (RFP). The RFP is for your consideration and submission for a student information system (SIS) to be used by ODE.
Please feel free to contact me if you have any questions on the RFP or the process.
Su Fennern
Procurement Specialist
Department of Education
503.947.5849 FAX: 503.378.5156



**********************************************************************
This email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they
are addressed. If you have received this email in error please notify
the sender immediately and delete the communication and any attachments.

This footnote also confirms that this email message has been swept by
MIMEsweeper for the presence of computer viruses.
**********************************************************************
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090528/e8dbb81c/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: SIS RFP K Edits revised 052709.doc
Type: application/msword
Size: 364032 bytes
Desc: SIS RFP K Edits revised 052709.doc
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20090528/e8dbb81c/attachment.doc>

