[Busmgrs] American Recovery and Reinvestment Act - Section 1512 Reporting Due - District Deadline of 6/30/12

[GRAY Lillie]

TO:  Oregon School District Superintendents; School District Business Managers; Grant Managers

FR:  Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)

RE:  American Recovery and Reinvestment Act - Section 1512 Reporting Due - District Deadline of 6/30/12

Good morning - This e-mail is to remind you it's time to submit data required by Section 1512 of the American Recovery and Reinvestment Act (ARRA).

As you probably are well aware, data on the use of ARRA funds by recipients (i.e., the state) and sub-recipients (i.e., local educational agencies and other entities receiving funds through the state) are due to the federal government no later than the 10th day after the end of each calendar quarter. The state's due date for the current quarter's reporting to the federal government is July 10, 2012. For the state to meet the federal deadline, ODE's sub-recipients will have to submit their data to ODE by June 30, 2012 (which is a Saturday). No waivers can be granted for Section 1512 reporting; it is mandatory.

Only a few ARRA grants for which reporting is required remain open. These are as follows: Title IA, Title IID Education Technology, School Improvement, and Advancing Longitudinal Data for Educational Reform (ALDER). The Education Jobs program (which technically is not an ARRA grant but still subject to Section 1512 reporting) also is still open.

As with previous rounds of reporting, ODE will collect the required information for each grant ODE has made to its sub-recipients and the state will report these data to the federal government on your behalf. ODE's data collection tool - entitled "Recovery Act Reporting Collection" -  opened on Thursday, June 7. Please note your reporting needs to include data on your ARRA activities through June 30, 2012.

To assist you with reporting, there is a button entitled "Pre-Populate FTE and Infrastructure Data with Previous Quarter's Data and Save" that - when selected - will pre-populate the collection and save with the previous quarter's data on job impact and infrastructure. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting point if you need to make changes, i.e., you can pre-populate and then simply update only those fields needing revisions, such as FTE amounts or "Jobs Impact Methodology." When you are finished with your edits, hit the "Save" button when ready to submit and this will overwrite any previous data entries. The date and time stamp will be updated each time the "Save" button is pushed.

Updates Made Previously to ODE's Collection Tool:
1.      No changes have been made to the collection tool since last quarter's reporting cycle.

2.      As noted in earlier communications, ODE added a "Payment Date" field for dates related to vendor payments. This assists us in our review of the individual vendor payments reported. The completion of this field is required when reporting vendor payments. Vendor information isn't cumulative and you only need to report vendor payments during the current quarter.

For your reference, here is a link to ODE's FAQ document on Section 1512 reporting. http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0

Also for your reference, listed below are the ODE contacts for each ARRA grant.  To search the staff directory, click http://www.ode.state.or.us/search/staff/staff.aspx.

Grant Title     ODE Contact
Ed Jobs Michael Wiltfong
Title IA        Janet Bubl
Title IID Technology    Carla Wade
School Improvement      Tryna Luton
ALDER   Mike Rebar

We greatly appreciate your participation. You have been a key part of the state's success in implementing the ARRA program quickly and in accordance with the federal requirements, including the Section 1512 reporting.

This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links.




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