[Busmgrs] A message from Mari Sue Johnson: Extention - 2015-16 Acutals Collections

[Angie Peterman]

Thanks for understanding the impact to districts Mari Sue and Mike.  We
really appreciate the additional time to submit.

Angie


On Mon, Dec 12, 2016 at 9:10 AM, WILTFONG Michael - ODE <
michael.wiltfong at state.or.us> wrote:

> Greetings Business Managers,
>
>
>
> Last week School Finance staff learned  in the email below that ODE will
> be conducting a major data migration December 28-30, thus the ODE data
> collection system will be unavailable during that time.  The migration
> will result in closure of the 2015-16 Actuals Expenditure and Revenue
> collections from Wednesday, December 28th at 5:00 p.m. through Monday,
> January 3rd at 8:00 a.m.  We realize this closure will be especially
> challenging for those districts that do not get their audits until late
> December.  Due to this rare circumstance, we have extended the close date
> for the 2015-16 Actuals collections to Friday, January 6, 2017.
>
>
>
> By law with exception, there will be NO EXCEPTION for submission of your
> paper audit.  The submission deadline for your paper audit is Tuesday,
> January 3, 2016 at 5:00 p.m.
>
>
>
> Please let me know if you have any questions.
>
>
>
> Happy holidays,
>
> Mari Sue
>
>
>
> Mari Sue Johnson
>
> Financial Reporting Analyst/School Finance Unit
>
> Office of Finance and Administration
>
> Oregon Department of Education
>
> 503-947-5883
>
> mari.johnson at state.or.us
>
>
>
> *From:* ODE Communications
> *Sent:* Friday, December 09, 2016 2:21 PM
> *To:* ALL EDUCATION DEPARTMENT STAFF
> *Subject:* Oregon Department of Education Data Center Migration
>
>
>
> *Oregon Department of Education Data Center Migration:  December 28-30*
>
>
>
> *Background*
>
> The Oregon Department of Education (ODE) must move all its data equipment
> from the data center at which it is currently housed in order to meet the
> agency’s current and future power consumption, connectivity and
> availability requirements.  There are few opportunities during the year
> when this kind of move is possible.  ODE is going to leverage the only
> available window in 2016-17 and migrate our data center equipment and
> services December 29-30, 2016.
>
>
>
> *Timing*
>
> All systems at the current data center location will be turned off at 5:00
> pm on Wednesday December 28, 2016 in preparation for the move.  Systems
> will be tested on Friday, December 29, 2016 and restored to service in time
> for business to resume on January 3, 2017.
>
>
>
> *Impact*
>
> *Service Down Time:* This migration will have an impact on IT services
> available to the department and our external stakeholders.  The following
> services will be unavailable to all ODE staff from 5:00 pm Wednesday,
> December 28, 2016 through the close of business on Friday, December 30,
> 2016.
>
> ●       All ODE applications – including ODEX applications, web
> applications, and data collections
>
> ●       File Transfer services to move files to and from districts and
> other agencies
>
> ●       Access to all back end databases.
>
>
>
> *Available Services: *The following services will remain available during
> the migration:
>
> ·         ODE’s public web site
>
> ·         Access to e-mail
>
> ·         Remote access to desktops
>
> ·         Access to network drives including – X, J, and I drives
>
> ·         Access to the Internet
>
> ·         Early Learning Division access to WebLEDS
>
>
>
> *Training: *During the service outage, OIT staff will be offering a range
> of online and in-person training on a variety of technology tools.
>
>
>
> *Communications: *This downtime window may impact our business partners,
> districts, ESDs, and other agencies.  OIT is coordinating communications
> with the ODE Communications Office and working with multiple offices to
> identify impacted parties.
>
>
>
> *Contact for questions: *If you have questions, please contact Susie
> Strangfield, ODE Chief Information Officer at
> Susie.strangfield at state.or.us.
>
>
>
>
>
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>


-- 
Angie Peterman,
Executive Director
*OASBO*
*707 13th St SE, Suite 100*
*Salem, OR 97301*
*Phone:  503-480-7218*
*FAX:  503-334-1265*
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