[CAFR-Contacts] Revised OAM Policy & Procedure on SPOTS Card Finalized

[Agency fiscal personnel working with SARS]

CAFR Accountants,
The policy and procedure in the Oregon Accounting Manual (OAM) on the
State's SPOTS Card Program have been revised and are now final.  The
changes primarily addressed the following: 
*	New section on misuse of the SPOTS card due to errors and
misunderstandings
*	More specific guidance regarding the use of the SPOTS card for
travel costs
*	Options for a weekly or more extensive monthly review
*	Requests for credit limits above $7,500 (rather than $5,000)
require approval of SFMS
*	1099 vendor information availability
*	Training requirements for managers approving SPOTS purchase
documentation
*	Coordination with recent procurement rule changes
*	Allowing the OR number to be used in lieu of the SSN for
cardholder information
   
We appreciate the feedback we received on the draft versions.  The final
updated policy (55.30.00.PO) and procedure (55.30.00.PR) are effective
June 8.  The policy, procedure, and form (75.55.02.FO Purchase Card
Application and Agreement Form) can be accessed at the link below.  Form
75.55.03.FO, Firstview License Agreement, has been removed as it is no
longer applicable.
http://www.oregon.gov/DAS/SCD/SARS/oam_toc.shtml

Thanks, 

Jean Gabriel, CPA
Statewide Accounting & Reporting Services Manager
State Controller's Division
(503) 373-7277 ext. 253



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