[CAFR-Contacts-News] Fiscal Analyst 3 (Budget and Financial Manager) - Statewide
ROSS Kathryn * SCD SARS
kathryn.ross at state.or.us
Wed Aug 4 08:29:14 PDT 2010
On behalf of the Construction Contractors Board.
________________________________
STATE OF OREGON
invites applications for the position of:
Fiscal Analyst 3 (Budget and Financial Manager)
JOB CODE:
LECC0004
OPENING DATE/TIME:
08/03/10 12:00 AM
CLOSING DATE/TIME:
08/17/10 11:59 PM
SALARY:
$4,670.00 - $6,565.00 Monthly
JOB TYPE:
Permanent
LOCATION:
Salem, Oregon
AGENCY:
State of Oregon
DESCRIPTION:
This position is open to all State of Oregon Employees.
The Construction Contractors Board (CCB) is responsible for safeguarding
the security and property of the citizens of Oregon by preventing and
resolving construction contracting problems and by ensuring contractors'
compliance with the law. The CCB administers the Oregon Contractors Law
that provides for licensing of residential and commercial construction
contractors, sub contractors and home inspectors; investigation and
adjudication of complaints filed against licensees; and assessment of
penalties against unlawful contractors.
Click here http://www.oregon.gov/CCB/ for more information about the
Construction Contractors Board.
The CCB tests applicants on a 16-hour course in construction laws and
business practices and also engages in education activities aimed at
preventing construction problems, resolving disputes and promoting a
competitive business environment.
The Construction Contractors Board is located in the Oregon Veterans'
Affairs Building in Salem, has 73 positions and a budget of $15 million.
This is a management service position and not represented by a union.
This recruitment announcement will be used to establish a list of
qualified candidates to fill the current vacancy and may be used to fill
future vacancies as they occur.
Due to extraordinary budgetary shortfalls, Oregon state government is
continuing cost reduction measures which include mandatory unpaid time
off (furlough days) and suspending salary step advancement during the
2009-2011 biennium. Positions are subject to these measures based upon
representation, and salary range. In general terms, employees are
subject to 10 - 14 furlough days, and will not receive salary step
increases until at least August 31, 2010.
DUTIES & RESPONSIBILITIES:
Agency Management Team:
Report directly to the Administrator. Participate as a key member of the
agency's management team: Plan, implement, and evaluate agency programs,
legislation, budget, personnel issues, performance measures, business
plans, and other administrative decisions on agency rules and
procedures. Recommend revisions to agency policy and procedures by
evaluating their impact on programs' activities in order to increase the
effectiveness of operations. Assist in the development and monitoring of
the agency's business plan and performance measures. Develop the program
strategic plan based upon the agency's business plan, program mission
and goals, and monitored by effective reliable program outcome,
efficiency, and output based program performance measures. Perform
policy analysis and other projects as directed by the Administrator.
Policy, Statutes, Rules and Procedures:
Develop, implement, and evaluate Legislative concepts, administrative
rules, agency policies and procedures.
Use legal knowledge and skills inherent in this position to advise the
Administrator regarding a wide variety of legal and policy issues
related to the fiscal services of the agency. Examples of policy and
legal matters the Budget and Financial Manager must provide advice on
include issues relating to accounts payable and receivable, and budget.
Interpret legislative intent where the intent is difficult to discern
and where translating legislative intent into program actions is
difficult.
Identify agency programs that require new legislation to fix problems or
improve program efficiency and effectiveness. Draft legislative
proposals. Review and track legislation, prepare testimony, analyze
bills and propose amendments to pending bills. Explain policy issues and
the affect of proposed legislation to legislators, legislative and
committee staff and lobbyists. Shepherd agency bills through the
Legislature. When assigned by the Administrator, testify before
legislative committees on bills that impact the CCB or the construction
industry.
Problem Solving and Legal Issues:
Resolve non-routine problems by using independent judgment based on
technical knowledge to analyze, interpret and apply laws and rules,
policies and procedures. Consults with Assistant Attorney General in
resolving legally complex cases.
Governor/Stakeholder Communications:
Write responses on behalf of the governor to program complainants
forwarded to the agency from the Governor's Office.
Budget and Resource Needs:
Implement efficiencies to maximize performance and achieve agency
performance measure goals. Recommend modification of Key Performance
Measures (KPM's). Project the program's resource needs and provide
documentation for the Agency's budget request.
Diversity and Affirmative Action:
Foster and promote to employees the importance and value of a diverse
and discrimination-and harassment-free workplace. Demonstrate respect
for diversity of opinions, ideas, life-experiences and cultural
differences of all individuals by seeking input and viewpoints from
employees. Ensure staff is knowledgeable about affirmative action and
diversity.
Budget and Financial Manager:
Budget Development/Execution
Report to and advise the Administrator on all financial and budget
related matters.
Develop, execute and oversee budget functions for CCB.
Assist Administrator in developing and justifying budget proposals.
Develop the biennial budget for CCB, including development of funding
packages for additional resources, reduction options, workload measures,
and program narratives. Enter and make changes to data into the State of
Oregon Budget & Management ORBITS mainframe.
Assist the Administrator with working with DAS budget analysts and
Legislative Fiscal Office to resolve CCB budget issues.
Apply in-depth knowledge of technology applications to organize and
analyze financial data. Develop/maintain CCB data for internal budget
and financial impacts of the agency.
Prepare reports as directed by the Administrator.
Monitor / reconcile multiple Treasury funds.
Program Staff Management:
Manages unit staff. Creates and writes position descriptions, interviews
and hires staff; develops training, and delegates training to section
staff as appropriate; recommends salary adjustments (regular merit and
special); recommends new or revised classifications for staff; performs
and signs staff evaluations, performs investigations and conducts
disciplinary meetings and determines result of disciplinary action to be
taken, prepares work plans, resolves work performance problems; responds
to grievances; applies and enforces union contract (AFSCME); audit and
sign employee time sheets, delegates assurance of worker and area
safety; and performs any other duties normally associated with
management/supervisory responsibilities. Developed quarterly reports as
directed by the Administrator.
Supervises three positions and manages responsibilities assigned to
positions:
Collections Officer (Revenue Agent 2)
Accounting Specialist (Accounting Tech 2)
Cashier (Office Spec 2)
Accounts Payable/Revenue: Coordinate agency accounting functions with
DAS Shared Client Services, ensuring adherence to generally accepted
accounting principles and DAS administrative rules, as well as agency
policies and procedures. Evaluate financial and statistical data;
propose agency changes. Monitor accounts, treasury, and DAS reports.
Create and maintain spreadsheets, charts, and graphs showing agency
financial status. Supervise and monitor purchasing and inventory
control. Update quarterly allotment plan.
Ensure cash receipts are processed timely and correctly. Ensure proper
security of credit card information.
Review invoice documentation. Ensure property coding (PCA/agency
object) is assigned. Authorize invoice payments.
Accounts Receivable: Manage the accounts receivable (collections)
process to ensure that debtors are billed for debts owed the state and
that receivables are accounted for properly and funds are deposited into
the bank. Ensure staff are trained to enter payments, set up and adjust
payment plans, receive payments and waive interest when appropriate,
process invoices, send files to DOR and PCF for processing, prepare
accounts to certify uncollectible, and file county liens on debtors that
are property owners. Approve exceptions to payment plan policy as
needed.
Ensure that State of Oregon and CCB accounts receivable policies and
procedures are followed, and that staff apply appropriate collection
techniques when contacting debtors.
Reconcile 1,200+ active accounts regularly to ensure that each
collection step is followed, and that payments and adjustments have been
applied correctly.
Ensure that annual LFO report is completed by deadline and that
information provided is accurate.
Track penalties vs. payments and calculate rate of collections for
quarterly program reports.
Design, test and approve changes/additions to the A/R database to
improve tracking and reporting of accurate collection data.
Purchasing: Authorized as Delegated Purchasing Officer (DPO) with
authority to commit the agency by contract and individual purchases up
to $150,000. Responsible for all procurement processes relating to ORS
279A, B, C, and OAR 125.246.0170, even those delegated to other staff
(such as contract preparation and contract administration).
Authorized to sign 'not feasible' justification statements on behalf of
the agency (relating to HB 2867, Section 4(1)).
Reviews purchase requests and determines appropriate purchasing methods
for all purchases, including personal service contracts. Research
alternatives to best meet agency requirements. Create internal forms to
be used by staff for purchasing purposes to ensure all necessary
documentation is reported and kept.
Write or edit Requests for Proposals and Personal Service Contracts.
Develop agency Purchase Order database to track each purchase order and
pertinent information. Train staff on approved purchasing methods.
Responds to questions from other public entities regarding SB 1006
(2005) in general and specifically about the on-line entry form, and
ensuring that forms received by the agency from other public entities
are entered into the agency's database.
Administers and evaluates the agency's SPOTS & Corporate (credit) card
use, ensuring cards assigned to individuals are used appropriately.
Writes agency policy and trains staff.
QUALIFICATIONS & DESIRED ATTRIBUTES:
Your application materials including your answers to the supplemental
questions will be reviewed to verify that you meet the minimum
qualifications. The qualified applicants that most closely match the
minimum qualifications and desired attributes will be invited for
interview.
MINIMUM QUALIFICATIONS
Six years of progressively responsible experience that included the
preparation, analysis, and administration of a budget or fiscal system.
Experience must have included modeling and forecasting fiscal
information.
Note:
A Bachelor's Degree in Business, Public or Non-Profit Management,
Finance, Accounting or a related degree (such as Public Policy,
Political Science, Public Administration or other analytical or
technical degree) may substitute for three years of the required
experience.
A graduate-level degree in any of the above areas may substitute for
four of the six years.
In the "Work History" section on your application, you must clearly
describe your experience in each of the a), b), c), d) areas listed.
Failure to provide this information may result in eliminating your
application from further consideration.
Desired Attributes:
* Experience using the State of Oregon Budget & Management ORBITS
database for agency budget purposes.
Preference may be given to qualifying applicants who are bilingual and
can translate Spanish, Russian, or Vietnamese to English. If selected
for this position, the bilingual applicant will be paid a 5% monthly
differential.
ADDITIONAL INFORMATION:
TO APPLY, follow the "Apply" link above to complete the Oregon
Employment Application online. All application materials must be
received by the closing date/time posted on this announcement.
Only complete applications will be considered. Be sure to answer all
supplemental questions and attach all required documents. Responses to
the supplemental questions will determine if you meet the minimum
qualifications, any special qualifications and/or desired attributes for
the position.
Qualified applicants whose responses most closely match the requirements
for this position will be invited to interview. Transcripts must be
attached and submitted to receive credit for education coursework at the
time of application.
Job #LECC0004
FISCAL ANALYST 3 (BUDGET AND FINANCIAL MANAGER)
TM
Fiscal Analyst 3 (Budget and Financial Manager) Supplemental
Questionnaire
*
1.
Which of the following best describes your highest related level of
education?
High School Diploma or Equivalent
Some College Coursework, No Degree Received
Associate's Degree
Associate's Degree and additional coursework
Bachelor's Degree
Bachelor's Degree and additional coursework
Master's Degree
Master's Degree and additional coursework
Doctorate Degree
Doctorate Degree and additional coursework
None of the Above
*
2.
If you selected "Some College Coursework, No Degree Received" or "degree
and additional coursework" in question 1, how many upper division (300
level or higher) credit hours have you completed? Select the
Quarter/Semester hours that best describe your completed coursework. If
you did not, select N/A.
N/A
4 Quarter hours/3 Semester hours
8 Quarter hours/5 Semester hours
12 Quarter hours/8 Semester hours
16 Quarter hours/11 Semester hours
20 Quarter hours/13 Semester hours
24 Quarter hours/16 Semester hours
28 Quarter hours/19 Semester hours
32 Quarter hours/21 Semester hours
36 Quarter hours/24 Semester hours
40 Quarter hours/27 Semester hours
44 Quarter hours/29 Semester hours
45-68 Quarter hours /30-45 Semester hours
69-95 Quarter hours /46-63 Semester hours
96-143 Quarter hours /64-95 Semester hours
144-191 Quarter hours /96-127 Semester hours
192-239 Quarter hours /128-159 Semester hours
240 or more Quarter hours /160 or more Semester hours
*
3.
If you selected "Some College Coursework, No Degree Received" or "degree
with additional coursework" in question 1, please identify the focus of
your upper division (300 or higher) coursework. If you did not, enter
N/A.
*
4.
Which of the following best describes the focus of your degree?
Business, Public, or Non-Profit Management
Finance
Accounting
Public Policy
Political Science
Public Administration
Other Related Degree
My degree is not related
I do not have a degree
*
5.
If you selected "Other Related Degree" in question 4, please identify
the focus of your degree. If you did not, enter N/A.
*
6.
Which of the following best describes your level of progressively
responsible experience that included preparation, analysis, and
administration of a budget or fiscal system (experience must have
included modeling and forecasting fiscal information)?
less than 6 months
6 to 11 months
12 to 17 months
18 to 23 months
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years or above
None of the above
*
7.
Which of the following best describes your level of experience in
supervision, staff-technical or professional-level work?
less than 6 months
6 to 11 months
12 to 17 months
18 to 23 months
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years or above
None of the above
*
8.
Which of the following best describes your level of experience as a
supervisor/manager OR program/project leader of a program, section, or
unit which included one or more of the following areas: a) development
of program rules and policies, b) development of long- and short-range
goals and plans, c) program evaluation, or d) budget preparation?
less than 6 months
6 to 11 months
12 to 17 months
18 to 23 months
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years or above
None of the above
*
9.
Which of the following best describes your level of experience in
planning, preparing, and managing an agency (or agency unit / division)
budget?
less than 6 months
6 to 11 months
12 to 17 months
18 to 23 months
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years or above
None of the above
*
10.
In relation to question 9, describe your experience in planning,
preparing, and managing an agency (or agency unit / division) budget?
Include the type and size of the state agency (or agency unit /
division) the variety of funding sources (general funds, federal funds,
other funds, grants) involved, and your role and authority.
*
11.
Which of the following best describes your level of experience in
monitoring a budget on a daily basis and executing changes needed to
ensure the budget is balanced throughout the biennium?
less than 6 months
6 to 11 months
12 to 17 months
18 to 23 months
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 or more years
None of the above
*
12.
In relation to question 11, describe your level of experience in
monitoring a budget on a daily basis and executing changes needed to
ensure the budget is balanced throughout the biennium? Include the size
of the budget and your level of responsibility relating to the daily
execution of your agency (or unit / division) budget.
*
13.
This job posting is for current state of Oregon employees only, are you
currently employed with the state of Oregon (this includes regular
status, trial service and limited duration employees, this does not
include temporary or contract employees)?
Yes No
*
14.
Transcripts: If you are using education (a degree or coursework) to
qualify for this position, transcripts must be submitted for all
required or related courses. Transcripts can be official or unofficial
at time of application. If you are using your education to meet the
minimum qualifications and do not attach your transcripts your
application may be removed from consideration. Veteran's Preference
Points: If you are requesting Veteran's Preference points, you must
attach the necessary documentation to receive the credits. If you do
not, points will not be provided. Work History: Your application must
verify your responses to all of the above questions in order to be
considered. If your answers are not reflected in your work history, your
application may be removed from consideration. Have you demonstrated
your work history in your answers and attached all necessary documents?
Yes No
* Required Question
Tiffani B Messenger
HR Analyst - Personnel/Payroll Coordinator
Phone: (503)378-4621 ext. 4023
Fax: (503)373-7144
Hours: Mon-Thur 7:30-5:00, Fri 8:00-12:00
"Remember that everyone needs to feel important." - Mary Kay Ash
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