[CAFR-Contacts-News] Backdating Balanced Transfers after June 30
ROSS Kathryn * SCD SARS
kathryn.ross at state.or.us
Fri Jun 4 15:48:54 PDT 2010
Hello CAFR Accountants,
This is an early reminder regarding interagency transfers.
Agencies must not backdate interagency Balanced Transactions (BTs)
processed after June 30.
Because interagency transfers impact cash at Treasury, backdating
current transactions can cause reconciling problems for the receiving
agency and result in audit comments/findings. The effective date for
both sides of this transaction type must always be equal to the current
system date.
An adjustment affecting cash is acceptable in Month 13 only if all of
the following conditions are met:
* The adjustment affects D23 funds within the same agency;
* The affected D23 funds are in the same GAAP fund; and
* The affected D23 funds are tied to the same Treasury Fund.
If you are unable to complete your interagency BTs before June 30, you
will need to record accrual entries during Month 13 to accurately
reflect FY2010 activity.
For more information on T-codes that should not be used during Month 13,
please refer to the Agency Guide to Year End Closing, Chapter D, Section
D.2 at: http://www.oregon.gov/DAS/SCD/SARS/agency_guide.shtml
Another helpful resource is the SFMS Desk Manual: Central Processing
Cent. 4 at
http://egov.oregon.gov/DAS/SCD/SFMS/docs/publications/desk_manual/cent4.
pdf.
Thanks,
Kathy
Kathryn Ross
Statewide Accounting & Reporting Manager
Oregon State Controller's Division
155 Cottage Street NE, U-50
Salem, OR 97301
Phone: (503) 373-7277, ext 253
Fax: (503) 378-3514
http://oregon.gov/DAS/SCD/SARS
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