[CAFR-Contacts-News] FY 2010 Year End Closing/Capital Asset Training

[ROSS Kathryn * SCD SARS]

Hello CAFR Accountants,

 

CAFR season is just around the corner! 

 

Year end closing for FY 2010 officially begins July 19 (following the
close of June on July 16 in R*STARS). As you know, the year end closing
process culminates in publication of Oregon's Comprehensive Annual
Financial Report (CAFR). Completing the CAFR on time and with the
highest degree of accuracy requires a team effort and we are counting on
your help.

 

*         Schedule of Key Dates

A copy of the FY 2010 schedule of key dates (including Gold Star dates)
is attached.

 

*         Agency Guide to Year End Closing

The Agency Guide to Year End Closing is available on the SARS website
at: 

http://oregon.gov/DAS/SCD/SARS/agency_guide.shtml

 

Refer to Chapter B and Chapter D for helpful information about year end
closing activities.

 

*         Preclosing Review

In preparation for the year end closing, please continue to work on the
preclosing review between now and July 16 (see Chapter C in the Agency
Guide to Year End Closing). 

 

*         Year End Schedule for R*STARS, Datamart and Statewide
Balancing Reports

A copy of the year end schedule for updating these reports is attached.

 

*         Gold Star Certificates

The State Controller's Division awards Gold Star Certificates to
agencies that provide substantially accurate and complete financial
information by the Gold Star due dates. The Gold Star Certificates serve
to recognize agencies for their commitment to excellence in financial
reporting. As noted last year, SARS will consider the number and
magnitude of the adjustments proposed by the auditors when evaluating
the "accuracy" component.

 

*         Disclosure Forms

The General Disclosure and Debt Disclosure packets were sent to you as
e-mail attachments by your SARS analyst the week of June 14. These can
be filled out electronically and e-mailed back to SARS. The due date is
August 27.

 

*        CAFR Contacts and SEFA Contacts Lists

The CAFR Contacts and SEFA Contacts Lists are on the SARS website at: 
http://oregon.gov/DAS/SCD/SARS/index.shtml. Click on the links on the
right side of the Web page.

 

If you need to update your agency's contacts, here is the link to a
fillable form: 
http://oregon.gov/DAS/SCD/SARS/docs/Agency_Guide/I.1.UpdateCAFRContactLi
st.pdf

 

*         Capital Asset Training

            Date:                July 22, 2010

            Time:               9:00 a.m. to Noon (maybe 11:30)

            Location:          Labor & Industries Building

                                    Conference Room 260

                                    350 Winter Street NE

                                    Salem, OR

            CPE:                CPE will be provided based on a
50-minute training hour.

            Cost:                Free

            Registration:    Send an email to SCD.REGISTER at state.or.us

      The following information should be included in the text of your
email:

1.       Enter Capital Asset Training in subject line.

2.       Attendee name

3.       Agency name and address

4.       Email address

5.       Telephone number

________________________________

The CAFR is critical to marketing Oregon's state bond issues and is
required by law. The quality and timeliness of Oregon's CAFR depends on
the accuracy and completeness of financial data provided by you on
behalf of your agency. 

 

We look forward to working with you to complete the year end closing
activities. If you have questions, don't hesitate to contact your SARS
analyst or call me at 503-373-7277, ext. 253. If the issue cannot be
handled by email or the telephone, we will be happy to meet with you and
your staff in person. 

 

Thanks,

Kathy

 

Kathryn Ross

Statewide Accounting & Reporting Manager

Oregon State Controller's Division

155 Cottage Street NE, U-50

Salem, OR 97301

Phone:  (503) 373-7277, ext 253

Fax:  (503) 378-3514

http://oregon.gov/DAS/SCD/SARS

 

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20100628/c49f3d6a/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: FY 2010 Schedule of Key Dates.doc
Type: application/msword
Size: 69632 bytes
Desc: FY 2010 Schedule of Key Dates.doc
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20100628/c49f3d6a/attachment.doc>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: RSTARS-Datamart-SWBal Reports Month 13.doc
Type: application/msword
Size: 151552 bytes
Desc: RSTARS-Datamart-SWBal Reports Month 13.doc
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20100628/c49f3d6a/attachment-0001.doc>