From kathryn.ross at state.or.us Thu Jun 2 11:19:28 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Thu, 2 Jun 2011 11:19:28 -0700 Subject: [CAFR-Contacts-News] Job Opportunity: Accountant 2 at DOR Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187EAC@exchnode01.ad.state.or.us> The attached job opportunity is forwarded on behalf of the Department of Revenue. If you have questions, please contact Priyanka Shukla at: priyanka.shukla at dor.state.or.us Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An HTML attachment was scrubbed... URL: From kathryn.ross at state.or.us Tue Jun 14 16:00:50 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Tue, 14 Jun 2011 16:00:50 -0700 Subject: [CAFR-Contacts-News] Backdating Balanced Transfers after June 30 Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187EE8@exchnode01.ad.state.or.us> Hello CAFR Accountants, This is an early reminder regarding interagency transfers. Agencies must not backdate interagency Balanced Transactions (BTs) processed after June 30. Because interagency transfers impact cash at Treasury, backdating current transactions can cause reconciling problems for the receiving agency and result in audit comments/findings. The effective date for both sides of this transaction type must always be equal to the current system date. An adjustment affecting cash is acceptable in Month 13 only if all of the following conditions are met: * The adjustment affects D23 funds within the same agency; * The affected D23 funds are in the same GAAP fund; and * The affected D23 funds are tied to the same Treasury Fund. If you are unable to complete your interagency BTs before June 30, you will need to record accrual entries during Month 13 to accurately reflect FY2011 activity. For more information on T-codes that should not be used during Month 13, please refer to the Agency Guide to Year-end Closing, Chapter D, Section D.2 at: http://www.oregon.gov/DAS/SCD/SARS/agency_guide.shtml Another helpful resource is the SFMS Desk Manual: Central Processing Cent. 4 at: http://egov.oregon.gov/DAS/SCD/SFMS/docs/publications/desk_manual/Cent4. doc Thanks, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From kathryn.ross at state.or.us Mon Jun 20 16:37:19 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Mon, 20 Jun 2011 16:37:19 -0700 Subject: [CAFR-Contacts-News] FY 2011 Year End Closing and Training Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187F00@exchnode01.ad.state.or.us> Hello CAFR Accountants, CAFR season is just around the corner! The year-end closing for FY 2011 officially begins on July 18. As you know, this process culminates in publication of Oregon's Comprehensive Annual Financial Report (CAFR). The CAFR is critical to marketing Oregon's state bond issues and is required by law. Completing the CAFR on time and with the highest degree of accuracy requires a team effort and we are counting on your help. * Schedule of Key Dates A copy of the FY 2011 Schedule of Key Dates (including Gold Star dates) is attached. * Agency Guide to Year-end Closing Between now and July 15, please continue to work on the "preclosing" review activities discussed in Chapter C of the Agency Guide and any review comments submitted by your SARS analyst. See Section C.5 for the Comprehensive Preclosing Review Checklist. We are currently reviewing Chapters D through H and expect to have the updates posted by the end of this week. Once completed, please refer to Chapter D for helpful information about Month 13 activities. http://oregon.gov/DAS/SCD/SARS/agency_guide.shtml * Disclosure Forms The General Disclosures and Debt Disclosures will be sent to you by your SARS analyst as e-mail attachments later this week. These can be filled out electronically and e-mailed back to SARS. The due date is August 26. * CAFR Contacts and SEFA Contacts Lists The CAFR Contacts and SEFA Contacts Lists are on the SARS website at: http://oregon.gov/DAS/SCD/SARS/index.shtml. Click on the links in the upper right corner of our home page. If you need to update your agency's contacts, please use the fillable form found at: http://oregon.gov/DAS/SCD/SARS/docs/Agency_Guide/I.1.UpdateCAFRContactLi st.pdf. Save a copy and email to your SARS analyst. * Year-end Training Reminder and Link to Materials Date: June 22, 2011 Time: 9:00 a.m. to Noon (maybe 11:30) Location: Labor & Industries Building Conference Room 260 Training Materials: http://www.oregon.gov/DAS/SCD/SARS/index.shtml Scroll down to the lower right side of the screen and print the following: * 2011 Year-end PowerPoint Presentation * Supplemental Handout Materials (An update of the GASB 54 GL Accounts and T-codes has also been posted to our home page for your convenience.) Registration: Log into iLearnOregon at https://ilearn.oregon.gov and search for DAS-SCD-SARS Year End Training in the Course Catalog. We look forward to working with you to complete the year-end closing activities. If you have questions, don't hesitate to contact your SARS analyst or call me at 503-373-0265. If the issue cannot be handled by email or the telephone, we will be happy to meet with you and your staff in person. Thank you, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY 2011 Schedule of Key Dates.doc Type: application/msword Size: 73728 bytes Desc: FY 2011 Schedule of Key Dates.doc URL: From kathryn.ross at state.or.us Mon Jun 20 16:42:25 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Mon, 20 Jun 2011 16:42:25 -0700 Subject: [CAFR-Contacts-News] Statewide Balancing Reports 6/20/11 Update Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187F02@exchnode01.ad.state.or.us> Hello CAFR Accountants, The statewide balancing reports have been updated and posted as of June 20, 2011. The reports contain data through June 17, 2011. Please use these reports to monitor your agency's records and work with other agencies to correct any transactions that are out of balance at the statewide level or that have an incorrect GASB 38 code. The reports can be accessed through the following link: http://oregon.gov/DAS/SCD/SARS/swbreports.shtm If you have any questions, please contact your SARS analyst. Thanks, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT1803290.txt URL: From kathryn.ross at state.or.us Thu Jun 23 10:17:30 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Thu, 23 Jun 2011 10:17:30 -0700 Subject: [CAFR-Contacts-News] Slides and Handouts from Year-end Close Training Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187F10@exchnode01.ad.state.or.us> Good Morning Everyone, For those agencies that did not attend the year-end close training yesterday, here is the link to the slides and handouts: http://www.oregon.gov/DAS/SCD/SARS/docs/Training/2011_YE_Training_Combin ed_Handouts.pdf Similar to the 2-day Governmental Accounting training presented in April, agency accountants can print the PowerPoint slides in the configuration that best suits their individual needs. The "handouts" package includes 8 different handouts that you can review first and then decide which ones you need to print: * R*STARS, Datamart Repository Reports, Statewide Balancing Reports - FY 2011 Year-end Schedule * 4 handouts related to SEFA * Transfer Comp Objects (used for the Interagency Transactions presentation) * Decision Tree for determining if an agency has a Service Concession Arrangement (a Public-Private partnership or Public-Public partnership) - GASB 60 * Summary of Nonexchange Transactions from OAM 15.35.00.PR (used in determining year-end accruals) In addition, we have posted an updated summary of the GASB 54 GL accounts and T-code changes: http://www.oregon.gov/DAS/SCD/SARS/docs/Training/GASB_54_GL_Accounts_T-c odes.xls Thanks, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey. http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters. Thank You! -------------- next part -------------- An HTML attachment was scrubbed... URL: From kathryn.ross at state.or.us Thu Jun 23 11:13:41 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Thu, 23 Jun 2011 11:13:41 -0700 Subject: [CAFR-Contacts-News] Correction to links for Slides and Handouts from Year-end CloseTraining Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187F12@exchnode01.ad.state.or.us> Good Morning Everyone, For those agencies that did not attend the year-end close training yesterday, here is the link to the slides and handouts: http://www.oregon.gov/DAS/SCD/SARS/docs/Training/2011_YE_Powerpoint_Slid es.ppt http://www.oregon.gov/DAS/SCD/SARS/docs/Training/2011_YE_Training_Combin ed_Handouts.pdf Similar to the 2-day Governmental Accounting training presented in April, agency accountants can print the PowerPoint slides in the configuration that best suits their individual needs. The "handouts" package includes 8 different handouts that you can review first and then decide which ones you need to print: * R*STARS, Datamart Repository Reports, Statewide Balancing Reports - FY 2011 Year-end Schedule * 4 handouts related to SEFA * Transfer Comp Objects (used for the Interagency Transactions presentation) * Decision Tree for determining if an agency has a Service Concession Arrangement (a Public-Private partnership or Public-Public partnership) - GASB 60 * Summary of Nonexchange Transactions from OAM 15.35.00.PR (used in determining year-end accruals) In addition, we have posted an updated summary of the GASB 54 GL accounts and T-code changes: http://www.oregon.gov/DAS/SCD/SARS/docs/Training/GASB_54_GL_Accounts_T-c odes.xls Thanks, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey. http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters. Thank You! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT12599205.txt URL: From kathryn.ross at state.or.us Mon Jun 27 11:36:17 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Mon, 27 Jun 2011 11:36:17 -0700 Subject: [CAFR-Contacts-News] Statewide Balancing Reports 6/27/11 Update Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187F27@exchnode01.ad.state.or.us> Hello CAFR Accountants, The statewide balancing reports have been updated and posted as of June 27, 2011. The reports contain data through June 24, 2011. Please use these reports to monitor your agency's records and work with other agencies to correct any transactions that are out of balance at the statewide level or that have an incorrect GASB 38 code. The reports can be accessed through the following link: http://oregon.gov/DAS/SCD/SARS/swbreports.shtm If you have questions, please contact your SARS analyst. Thanks, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From kathryn.ross at state.or.us Mon Jun 27 11:48:07 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Mon, 27 Jun 2011 11:48:07 -0700 Subject: [CAFR-Contacts-News] No Backdating Balanced Transfers after June 30! Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187F28@exchnode01.ad.state.or.us> Hello CAFR Accountants, This is the final reminder regarding interagency transfers: Agencies must not backdate interagency Balanced Transactions (BTs) processed after June 30. Because interagency transfers impact cash at Treasury, backdating current transactions can cause reconciling problems for the receiving agency and result in audit comments/findings. The effective date for both sides of this transaction type must equal the current system date with one exception: An adjustment affecting cash is acceptable in Month 13 if all of the following conditions are met: * The adjustment affects D23 funds within the same agency; * The affected D23 funds are in the same GAAP fund; and * The affected D23 funds are tied to the same Treasury Fund. If you are unable to complete your interagency BTs before June 30, you will need to record accrual entries during Month 13 to accurately reflect FY2011 activity. For more information on T-codes that should not be used during Month 13, please refer to the Agency Guide to Year-end Closing, Chapter D, Section D.2 at: http://www.oregon.gov/DAS/SCD/SARS/agency_guide.shtml Another helpful resource is the SFMS Desk Manual: Central Processing Cent. 4 at: http://egov.oregon.gov/DAS/SCD/SFMS/docs/publications/desk_manual/Cent4. doc Thanks, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From kathryn.ross at state.or.us Wed Jun 29 16:13:05 2011 From: kathryn.ross at state.or.us (ROSS Kathryn * SCD SARS) Date: Wed, 29 Jun 2011 16:13:05 -0700 Subject: [CAFR-Contacts-News] OAM Updates Message-ID: <8A8CF693A3BB294DB354A999D49CF8180B187F4F@exchnode01.ad.state.or.us> Hello Everyone, The following revised policies have been posted to the OAM: http://www.oregon.gov/DAS/SCD/SARS/oam_toc.shtml The effective date is July 1, 2011, except for the policies updated in Chapter 60 of the OAM. The effective date for those policies is June 30, 2011. For the first four policies listed below, the formerly separate "policy" and "procedures" sections were combined into a single document. These same policies were also reviewed for plain language by the DAS communications unit. Our thanks to everyone who responded during the comment period for their thoughtful suggestions. All policies were updated for GASB 54, where applicable. Chapter 5 - R*STARS * 05.20.00 - Fund and Appropriation Structure and Usage (See Appendix C for A Guide for Analyzing Special Revenue Funds under GASB Statement No. 54) Chapter 15 - Accounting and Financial Reporting * 15.50.00 - Inventories * 15.80.00 - Commitments * 15.85.00 - Fund Equities (See Appendix A for A Guide for Determining Fund Balance Classification under GASB Statement No. 54) Chapter 60 - Chart of Accounts * 60.10.00 - General Ledger Accounts * 60.20.00 - Comptroller Objects - By Financial Statement Classification * 60.30.00 - Comptroller Objects - Numeric (including definitions) Chapter 70 - Agency Lists * 70.10.00 - Agencies Current Alpha * 70.20.00 - Agencies Current Numeric * 70.30.00 - Agencies Obsolete Alpha * 70.40.00 - Agencies Obsolete Numeric Please let us know if you have questions. Thank you, Kathy Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 NEW Phone: (503) 373-0265 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey. http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters. Thank You! -------------- next part -------------- An HTML attachment was scrubbed... URL: