[CAFR-Contacts-News] Update to Statewide Travel Policy & Training Sessions on SB 556

[ROSS Kathryn * SCD SARS]

Hello Everyone,

 

The Statewide Travel Policy (OAM 40.10.00) has been updated to reflect
the following changes (all changes to the document are highlighted in
yellow). The policy draft is available at:
http://www.oregon.gov/DAS/SCD/SARS/oam_toc.shtml#OAM_Policies_Out_for_Co
mment. Then click on the link to "OAM Policies Out for Comment."  It
should also be noted that this draft has been approved by DAS HRSD,
Labor Relations.

 

1.    Passage of SB 556 - which requires the state to reimburse private
vehicle mileage based on the GSA's two-tiered rate schedule beginning on
January 1, 2012.  See Appendix A of the Statewide Travel Policy.  This
change will require four new comptroller objects:  

 

*         4109    Instate Mileage Reimbursement - full GSA rate

*         4110    Instate Mileage Reimbursement - reduced GSA rate

*         4162    Out of state Mileage Reimbursement - full GSA rate

*         4163    Out of state Mileage Reimbursement - reduced GSA rate

 

2.    Meals included in registration fees for conferences or seminars -
minor wording change; added bold subheading.  See paragraph 113.

 

3.    Complimentary meals - policy language clarified to align with the
Federal Travel Regulations which do not require a reduction in the daily
meal allowance.  See paragraph 114 and Appendix A.

 

4.    Taxability of meal per diem - policy language clarified to
indicate that meal allowances paid in connection with overnight travel
status are nontaxable to the employee, while meal allowances that do not
involve an overnight stay are taxable income.  See paragraphs 115 and
116.  Please note this did not result in a policy change; it is a
clarification of existing language.

 

5.    Agencies' responsibility to make good travel decisions - a
paragraph was added to help agencies select the appropriate mode of
transportation based on GSA guidance. See paragraph 122.

 

6.    Other minor housekeeping/wording changes that do not change the
current travel rules.

________________________________

SARS will be hosting two training sessions on Wednesday morning ,
October 19, at the L&I Building in Conference Room 260 on the impact of
SB 556. 

 

*         Please go to Oregon iLearn to register:
https://ilearn.oregon.gov/Kview/CustomCodeBehind/Base/Login/Login.aspx

 

*         The title of the course is: DAS - SCD - SARS: Senate Bill 556
Impact on Statewide Travel Policy

 

*         Brian King, Fleet Manager, will be available to answer
questions.

 

*         Seating is limited to 100 participants per session.  We
suggest agencies send one Travel Coordinator and one management
representative to either of the two one-hour sessions.

 

Thank you,

Kathy

 

Kathryn Ross

Statewide Accounting & Reporting Manager

Oregon State Controller's Division

155 Cottage Street NE, U-50

Salem, OR 97301

NEW Phone:  (503) 373-0265

Fax:  (503) 378-3514

http://oregon.gov/DAS/SCD/SARS

 

Data Classification: Level 1 - Published

 

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