[CAFR-Contacts-News] 2016 Request for FFP

[HAMILTON Robert W * DAS]

Hello CAFR Contacts,

The Statewide Cost Allocation Plan (SWCAP) is a federal report required to be filed annually by SARS on behalf of specific state agencies. Any agency charging or assessing other state agencies for statewide services (i.e. printing services, legal fees, workers' comp, etc.) must participate in the "Plan."

The federal funds participation (FFP) rate is a rate applied to the "billing" agency based on total revenues they receive from all agencies paying for state services with federal dollars. The rate is used in determining the amount of money to be paid back to the federal government if an excess (SWCAP) fund balance exists.

When an agency pays for state services with appropriated "federal" funds, it is easy to determine that those services were paid one hundred percent with federal dollars. However, when an agency pays with "other" appropriated funds it is not as easy to determine if federal dollars were used to pay the invoice. In addition, if an agency pays for several services in one payment (to DAS), it is difficult to determine which services were paid for and for each service what dollar amount was from federal sources.

Therefore, if in FY2016 your agency paid for any centralized charges or assessments listed on the attached worksheet, please complete the spreadsheet. Insert the percentage (as a decimal) of federal dollars paid regardless of the appropriated fund or comptroller object used. Additional, instructions are available on the first tab.

If you have questions regarding the DAS invoices, please contact Mini Fernandez in DAS Accounting at (503) 378-3710.

If you have questions regarding the SWCAP, please contact Barbara Homewood in SARS at (503) 373-0730.

Please return the 2016 Agency Request for Actual FFP spreadsheet to Barbara Homewood no later than August 24 at Barbara.Homewood at Oregon.gov<mailto:Barbara.Homewood at Oregon.gov>. This is a Gold Star date.

(NOTE: If your agency did not pay for any services with federal dollars, please notify Barbara by e-mail.)

Thank you,

Rob

Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
Chief Financial Office
Department of Administrative Services
Phone:  (503) 373-0299
http://www.oregon.gov/DAS/financial/acctng

Data Classification: Level 1 - Published

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