[CAFR-Contacts-News] 2018 Request for FFP

[HAMILTON Robert W * DAS]

Hello CAFR Contacts,

Just a quick reminder that the FFP responses are due by close of business Wednesday, and it is a Gold Start Date.  Please remember to include the signed certifications.

Submissions should be sent to SWCAP.SARS at Oregon.gov<mailto:SWCAP.SARS at Oregon.gov>

Thank you,

Rob

From: CAFR-Contacts-News [mailto:cafr-contacts-news-bounces at listsmart.osl.state.or.us] On Behalf Of HAMILTON Robert W * DAS
Sent: Monday, June 04, 2018 2:19 PM
To: cafr-contacts-news at listsmart.osl.state.or.us
Cc: SWCAP SARS * DAS <SWCAP.SARS at oregon.gov>
Subject: [CAFR-Contacts-News] 2018 Request for FFP

Hello CAFR Contacts,

The Statewide Cost Allocation Plan (SWCAP) is a federal report required to be filed annually by SARS on behalf of specific state agencies. Any agency charging or assessing other state agencies for statewide services (i.e. printing services, legal fees, workers' comp, etc.) must participate in the "Plan."

The federal funds participation (FFP) rate is a rate applied to the "billing" agency based on total revenues they receive from all agencies paying for state services with federal dollars. The rate is used in determining the amount of money to be paid back to the federal government if an excess (SWCAP) fund balance exists.

When an agency pays for state services with appropriated "federal" funds, it is easy to determine that those services were paid one hundred percent with federal dollars. However, when an agency pays with "other" appropriated funds it is not as easy to determine if federal dollars were used to pay the invoice. In addition, if an agency pays for several services in one payment (to DAS), it is difficult to determine which services were paid for and for each service what dollar amount was from federal sources.

Therefore, if in FY2018 your agency paid for any centralized charges or assessments listed on the attached worksheet, please complete the spreadsheet. Insert the percentage (as a decimal) of federal dollars paid regardless of the appropriated fund or comptroller object used. Additional, instructions are available on the first tab.

New this year agencies must certify that the FFP rates are correct, have been reviewed, and that documentation supporting the amounts has been maintained and is available upon request. The certification should be signed by one who can take responsibility for their accuracy, generally a senior accounting analyst or accounting manager.

If you have questions regarding the DAS invoices, please contact Mini Fernandez in DAS Accounting at (503) 378-3710.

If you have questions regarding the SWCAP, please contact Shri Vajratkar in SARS at (503) 373-0353.

Please return the 2018 Agency Request for Actual FFP spreadsheet to SARS SWCAP Team no later than August 22 at SWCAP.SARS at Oregon.gov<mailto:SWCAP.SARS at Oregon.gov>.  This is a Gold Star date.

(NOTE: If your agency did not pay for any services with federal dollars, please notify the SARS SWCAP Team by e-mail.)

Thank you,

Rob

Robert W. Hamilton, CPA
Statewide Accounting and Reporting Services Manager
Chief Financial Office
Department of Administrative Services
Phone:  (503) 373-0299
http://www.oregon.gov/DAS/financial/acctng

Data Classification: Level 1 - Published

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/cafr-contacts-news/attachments/20180820/e2da88f1/attachment.html>