[CAFR-Contacts-News] COVID-19 In Relation To Costs

[CHASE Stacey A * DAS]

Good afternoon CAFR contacts!

SARS and ECC previously recommended that agencies identify a mechanism to track "in relation to" COVID-19 costs separate from the "response" costs charged to Project Code "COVID1" and Phase "19". During a conference call with the Chief Financial Office earlier this afternoon, SARS and ECC received guidance indicating that agencies are now required to track and report all "in relation to" COVID-19 costs to ECC on a weekly basis.

Understanding that each agency has unique structures and may have various funding sources available to recover the "in relation to" costs, agencies may use a tracking mechanism that works best for their particular business needs.

SARS and ECC are in the process of updating the Agency COVID Cost Tracker spreadsheet to include the additional reporting requirements requested earlier today. The new reporting requirements associated with "in relation to" COVID-19 costs are not required to be reported on the upcoming weekly ECC report due April 8; however, agencies should have a mechanism in place to ensure those costs will be included on the weekly report due April 15 and subsequent reports thereafter.

We greatly appreciate your patience while we navigate through these difficult waters. We appreciate all that you do and are doing our best to identify solutions that balance the needs of the agencies with the needs of the enterprise.

Take care everyone,
s

Stacey A. Chase
Senior Financial Reporting & Policy Analyst
Chief Financial Office
Department of Administrative Services
Phone: 503-947-8567
https://www.oregon.gov/das/financial/acctng/pages/index.aspx

Data Classification: Level 1 - Published

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