[CAFR-Contacts-News] FY 2020 Disclosures

[CHASE Stacey A * DAS]

Good morning.

CAFR contacts,
The FY 2020 disclosure forms have been updated and are available on the SARS Disclosures web page (link provided below). Attached is the FY 2020 CAFR Transmittal/Agency Certification.

Please note the following when completing your disclosure forms:

*       All disclosures are Excel documents. Please be sure to complete and submit those that are applicable to your agency.

*       The General Disclosure checklist and lettered disclosures are required from all agencies.

*       The Debt Disclosure checklist and lettered disclosures are required from all agencies with debt.

*       Please be aware that certain disclosures have additional pages, accessed by scrolling down, and/or additional spreadsheet tabs.

*       Use the correct signage for amounts. Debits are not bracketed and credits are bracketed. Amounts and signs should agree to what's displayed on the DAFR 6610 and 6620 reports.

*       General Disclosure form E asks about your agency's federal revenue and expenditures. All agencies that answer "yes" to any of these questions must complete the SEFA disclosure forms; also available on the SARS Disclosures web page.

*       Completed sample disclosures are in Chapter H of the Agency Guide to Year-end Closing; available via the following link: https://www.oregon.gov/das/Financial/Acctng/Pages/Yr-end-cls.aspx

Please complete the disclosure forms and email them directly to your SARS analyst before the end of the day on Friday, August 21. The information your agency provides will be used in preparation of the CAFR note disclosures.

Using the electronic forms:

*       The forms require a minimum of Adobe Acrobat 8 or Reader 8 to function properly.

*       Enter your agency number on the first page only and tab forward; all subsequent pages will automatically populate when grouped in a single workbook.

*       Using the 'enter' key will populate a field with the information you type, but it will not move the cursor forward to the next cell.

*       Use the 'tab' key or the mouse to move the cursor through the fillable forms.

*       Use the 'enter' key or a mouse click to populate a check box.

*       If you enter a minus (-) sign with a number, be sure to check the calculated total line for the expected outcome.


Although the CAFR Transmittal/Agency Certification (attached) is a fillable form, you will need to print a copy of the certification to obtain the required signatures. Please send the signed certification to your SARS analyst by scanning into an email before the end of the day on Friday, August 21. This is a Gold Star Date.  SARS keeps the signed forms on file for the statewide audit.

SARS Disclosures web page:
https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx

Please contact your SARS analyst if you have questions. Thank you.
s

Stacey A. Chase
Senior Financial Reporting & Policy Analyst
Chief Financial Office
Department of Administrative Services
Phone: (503) 947-8567
https://www.oregon.gov/das/financial/acctng/pages/index.aspx

Data Classification: Level 1 - Published

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