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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=blue><div class=WordSection1><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Hello CAFR Accountants,</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>CAFR season is just around the corner! <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The year-end closing for FY 2011 officially begins on July 18. As you know, this process culminates in publication of Oregon's<i> Comprehensive Annual Financial Report</i> (CAFR). The CAFR is critical to marketing Oregon’s state bond issues and is required by law. Completing the CAFR on time and with the highest degree of accuracy requires a team effort and we are counting on your help.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l2 level1 lfo2'><![if !supportLists]><strong><span style='font-size:11.0pt;font-family:Symbol;font-weight:normal'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>         </span></span></span></strong><![endif]><strong><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Schedule of Key Dates</span></strong><strong><span style='font-size:11.0pt'><o:p></o:p></span></strong></p><p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>A copy of the <i>FY 2011 Schedule of Key Dates</i> (including Gold Star dates) is attached.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.2in'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l2 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>         </span></span></span><![endif]><strong><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Agency Guide to Year-end Closing</span></strong><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Between now and July 15, please continue to work on the “preclosing” review activities discussed in Chapter C of the<span style='color:#1F497D'> </span><i>Agency Guide</i> and any review comments submitted by your SARS analyst. See <span style='color:black'>Section C.5 for the <i>Comprehensive Preclosing Review Checklist.<o:p></o:p></i></span></span></p><p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>We are currently reviewing Chapters D through H and expect to have the updates posted by the end of this week. Once completed, please refer to Chapter D for helpful information about Month 13 activities. <a href="http://oregon.gov/DAS/SCD/SARS/agency_guide.shtml">http://oregon.gov/DAS/SCD/SARS/agency_guide.shtml</a><span style='color:#1F497D'> </span><span style='color:navy'><o:p></o:p></span></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l2 level1 lfo2'><![if !supportLists]><strong><span style='font-size:11.0pt;font-family:Symbol;font-weight:normal'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>         </span></span></span></strong><![endif]><strong><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Disclosure Forms</span></strong><strong><span style='font-size:11.0pt'><o:p></o:p></span></strong></p><p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:black'>The <i>General Disclosures</i> and <i>Debt Disclosures</i> will be sent to you by your SARS analyst as e-mail attachments later this week. These can be filled out electronically and e-mailed back to SARS. <b>The due date is August 26.</b></span><span style='font-size:11.0pt;color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.2in;text-indent:-.2in;mso-list:l1 level1 lfo4'><![if !supportLists]><strong><span style='font-size:11.0pt;font-family:Symbol;font-weight:normal'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>      </span></span></span></strong><![endif]><strong><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>CAFR Contacts and SEFA Contacts Lists</span></strong><strong><span style='font-size:11.0pt'><o:p></o:p></span></strong></p><p class=MsoNormal style='mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The CAFR Contacts and SEFA Contacts Lists are on the SARS website at: <a href="http://oregon.gov/DAS/SCD/SARS/index.shtml">http://oregon.gov/DAS/SCD/SARS/index.shtml</a><span style='color:navy'>. </span>Click on the links <span style='color:#1F497D'>i</span><span style='color:black'>n the upper right corner of</span> our home page.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>If you need to update your agency’s contacts, please use the fillable form found at: <span style='color:navy'><a href="http://oregon.gov/DAS/SCD/SARS/docs/Agency_Guide/I.1.UpdateCAFRContactList.pdf">http://oregon.gov/DAS/SCD/SARS/docs/Agency_Guide/I.1.UpdateCAFRContactList.pdf</a>. </span><span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Save a copy and email to your SARS analyst.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.2in'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo6'><![if !supportLists]><strong><span style='font-size:11.0pt;font-family:Symbol;font-weight:normal'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>         </span></span></span></strong><![endif]><strong><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:red'>Year-end Training Reminder and Link to Materials</span></strong><strong><span style='font-size:11.0pt;color:red'><o:p></o:p></span></strong></p><p class=MsoNormal style='margin-top:6.0pt'><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>            Date:<span style='color:#1F497D'>               </span>June 22, 2011</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>            Time:<span style='color:#1F497D'>              </span>9:00 a.m. to Noon (maybe 11:30)<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>            Location:<span style='color:#1F497D'>        </span>Labor & Industries Building<o:p></o:p></span></b></p><p class=MsoNormal style='margin-left:.5in;text-indent:1.0in'><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Conference Room 260<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>            </span></b><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Training</span></b><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>             <b>Materials:</b><span style='color:#1F497D'>      </span><span style='color:blue'><a href="http://www.oregon.gov/DAS/SCD/SARS/index.shtml">http://www.oregon.gov/DAS/SCD/SARS/index.shtml</a></span><span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'>                                    </span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Scroll down to the lower right side of the screen and print the following:<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>         </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>2011 Year-end PowerPoint Presentation<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>         </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Supplemental Handout Materials<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>                                    <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>                                    (An update of the <b>GASB 54 GL Accounts and T-codes</b> has also been posted to our home                                     page for your convenience.)</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>            <o:p></o:p></span></p><p class=MsoNormal style='margin-left:1.6in;text-indent:-1.6in'><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>          <o:p></o:p></span></p><p class=MsoNormal style='margin-left:1.5in;text-indent:-1.5in'><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>            Registration<span style='color:black'>:</span></span></b><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:black'>Log</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> into<b> iLearnOregon </b>at<b> <a href="https://ilearn.oregon.gov">https://ilearn.oregon.gov</a> </b>and search for <span class=h11><span style='color:black'>DAS-SCD-SARS Year End Training </span></span>in the <i>Course Catalog</i>.</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:1.5in;text-indent:-1.5in'><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>  <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>We look forward to working with you to complete the year<span style='color:#1F497D'>-</span>end closing activities. If you have questions, don’t hesitate to contact your SARS analyst or call me at 503-373-0265. If the issue cannot be handled by email or the telephone, we will be happy to meet with you and your staff in person. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Thank you,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Kathy<o:p></o:p></span></p></div><div><p class=MsoNormal> <o:p></o:p></p></div><div><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Kathryn Ross</span></b><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Statewide Accounting & Reporting Manager</span></b><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Oregon State Controller's Division</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>155 Cottage Street NE, U-50</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Salem, OR 97301</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:red'>NEW Phone:  (503) 373-0265<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Fax:  (503) 378-3514</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif"'><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/SCD/SARS</a></span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Data Classification: Level 1 - Published</span> <o:p></o:p></p></div></div></body></html>