[DAS_Centralized_PERS_Services_Team] FW: **ACTION NEEDED** Retiree's & On-Call Hours

[TOBIASSON Shauna M * DAS]

Agency HR & Payroll partners,

The email included below was sent to you in August. The purpose of this email was to provide new clarification around tracking on-call and stand-by hours for retirees.

We have researched this extensively and discovered many complexities among the different benefit packages. These complexities prevent us from developing a programming change that would be equitable across all agencies.

As a result, we will not be making any programming change at this time. Agencies will need to continue tracking on-call and stand-by hours manually to ensure the hour maximum is not exceeded for working retirees.

If you have any questions about this process, please do not hesitate to reach out to me or your CPERS Analyst.

Thank you,

Shauna Tobiasson
Senior Retirement Services Analyst
Centralized PERS Services Team
DAS Enterprise Goods and Services
Phone: (503) 378-6372
FAX: (503) 378-4596
Website: http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx

From: DAS_Centralized_PERS_Services_Team [mailto:das_centralized_pers_services_team-bounces at listsmart.osl.state.or.us] On Behalf Of TOBIASSON Shauna M * DAS
Sent: Tuesday, August 14, 2018 11:34 AM
To: das_centralized_pers_services_team at listsmart.osl.state.or.us
Subject: [DAS_Centralized_PERS_Services_Team] **ACTION NEEDED** Retiree's & On-Call Hours

Good morning agency HR & Payroll partners,

PERS recently clarified that when a retiree works "on-call" or "stand by" these hours count as hours worked. This is applicable whether they choose to take the hours in pay or comp time.

This means the hours that a retiree codes as on-call or stand by, count towards their maximum (PERS 1039.99 hours max or OPSRP 599.99 max) at the time in which they are worked.

We are making programming changes to begin reporting these hours to PERS effective January 1st, 2019.  Starting immediately we request that you begin notifying your working retirees so they are aware that they need to keep an eye on these hours along with all other work hours to ensure they don't exceed their maximum. Please update any resources you provide to include this information.

There are multiple on-call codes and each has a specific hour conversion. Please refer to your applicable collective bargaining agreement for information on the hour conversion. We will report whole hours according to the conversion, for example, if an employee codes OCA, one hour will be reported for every 6 hours worked.

Please let me know if you have any questions.

Thank you,

Shauna Tobiasson
Senior Retirement Services Analyst
Centralized PERS Services Team
DAS Enterprise Goods and Services
Phone: (503) 378-6372
FAX: (503) 378-4596
Website: http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx
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