[DAS_Centralized_PERS_Services_Team] **NEW PROCESS** Payroll responsibility & PERS IAP Voluntary Deductions

[TOBIASSON Shauna M * DAS]

Agency Payroll & HR Partners,


DAS CPERS has been working with OSPA to set up system functionality for the new PERS IAP Voluntary Contributions (VC) process as part of SB1049. PERS has implemented the functionality in their system and employees can now enroll in VC through their PERS Online Member Services Account.

OSPA system functionality was updated last night and payroll will begin receiving requests from CPERS this week.  These request will be sent to payroll as emails with "IAP Voluntary Contributions" in the subject line and a detailed memo attached.  These requests need to be worked immediately to ensure timely deductions from employees' pay and to reconcile with PERS invoicing. By statute, employers are not allowed to pay these contributions on behalf of the employees.



We have created the attached Voluntary Contribution Guide to assist you in understanding the workflow and your responsibility in setting up the VC deduction.



As mentioned in the guide, payroll will receive notice from CPERS to set up the VC deduction for new enrollments. It is important to understand, however, that payroll will NOT receive a work item from CPERS for transfers, or new hires that have previously enrolled in VC with another PERS employer. This makes the status check even more critical as this is the only way of knowing if the employee has enrolled in VC prior to being hired. The status check form has been updated to include this information and is available, along with other resources, on the DAS CPERS website<https://www.oregon.gov/das/Financial/Payroll/Pages/cpers.aspx>.



 [cid:image003.png at 01D6971B.977C3860]



If you have any questions regarding this process, please don't hesitate to contact me.



Thank you,


Shauna Tobiasson | Senior CPERS Analyst | DAS-EGS-CPERS
Shauna.m.tobiasson at oregon.gov<mailto:Shauna.m.tobiasson at oregon.gov> | Cell: 971-719-3173
Website: http://www.oregon.gov/DAS/Financial/payroll/Pages/index.aspx
"With the new day comes new strength and new thoughts." -Eleanor Roosevelt

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/das_centralized_pers_services_team/attachments/20200930/d44227d3/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.png
Type: image/png
Size: 169997 bytes
Desc: image003.png
URL: <https://omls.oregon.gov/pipermail/das_centralized_pers_services_team/attachments/20200930/d44227d3/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Voluntary Contributions Guide.pdf
Type: application/pdf
Size: 520791 bytes
Desc: Voluntary Contributions Guide.pdf
URL: <https://omls.oregon.gov/pipermail/das_centralized_pers_services_team/attachments/20200930/d44227d3/attachment.pdf>