[Heritage] Oregon Heritage News 2016-12-22

INFO Heritage * OPRD Heritage.Info at oregon.gov
Thu Dec 22 13:31:06 PST 2016

In this issue:
1. Baker Heritage Museum seeks Director
2. Oregon Museum Association seeks part-time Admin Assistant
3. Northwest Archivists annual meeting call for proposals
4. Vancouver: Layers of History on the Columbia River Symposium March 31-April 2
5. Nominations open for Society of American Archivists Diversity Award


The Baker Heritage Museum in historic Baker City, Oregon is seeking an enthusiastic, self-starting, history museum professional to fill the position of Museum Director.  This is a part time permanent position.  Please visit  the State of Oregon Employment Department website WorkSourceoregon.org, Job Listing ID 1734762 for a complete job description and application instructions.  The application deadline is December 30, 2016.


OMA is currently accepting applications for a part-time Administrative Assistant. The hours vary monthly, due to OMA scheduled meetings, annual membership renewals, and the annual conference in October, although OMA anticipates an average 8 hours per week workload. This position works remotely and primarily via email and phone communication, with in person meetings occurring approximately three times annually.

Founded in 1978, the Oregon Museums Association (OMA) is a nonprofit membership organization that provides resources and services to over 200 museums, cultural institutions and associated professionals throughout the state of Oregon. OMA's mission is to provide professional development and networking opportunities to build the capacity of Oregon's museums. Offering learning opportunities through regional workshops, an annual conference, newsletters and web-based communications, OMA helps to foster and connect industry professionals with practical resources to support the success of all Oregon museums.

Administrative Assistant Position Description
To provide administrative support to the Oregon Museums Association through the direction of OMA's Board of Directors:
1.    Website
a.    Under the direction of the OMA Editor, update and maintain website with Oregon museum news, announcements, Dispatch newsletters, sponsorship logos, updated member information, and other changes as needed
2.    Bookkeeping
a.    Maintain OMA's financials: receive, pay, and record payments in Quickbooks; and make deposits, maintain, and reconcile accounts in coordination with the OMA Treasurer
3.    Membership
a.    Coordinate with OMA Membership Chair on renewal process, including announcements, reports, thank you letters, and receipts
b.    Communicate with members regularly via email, phone, etc.
c.     Process payments in coordination with the OMA Treasurer
d.    Maintain current contact lists
4.    Publications
a.    Compile and send E-Dispatch each month via MailChimp in coordination with the OMA Editor
5.    Miscellaneous administration
a.    Attend monthly board meetings and take minutes, in coordination with the Secretary
b.    Check P.O. box weekly and process incoming mail weekly
c.     Prepare OMA federal and state documents (tax forms, etc.) in coordination with the OMA Treasurer
d.    Maintain organizational records and files
e.    Coordinate annual conference logistics and registration with the Program Committee Chair
f.      Staff OMA annual conference, workshops, and board meetings
g.    Facilitate any other OMA related operational issues as requested

- Self-motivated, highly organized, and works well without direct supervision
- Must have access to computer, internet connection, and printing capabilities
- Familiarity with accounting software, Quickbooks preferred
- Ability to work with computer applications including websites, Wild Apricot and MailChimp preferred
- Excellent computer skills with Word, Excel
- Professional demeanor when acting on behalf of OMA
- Must be able to compose professionally written documentation and communication
- Flexibility in availability
- Ability to maintain confidentiality
- Must reside in Oregon
- High School diploma required
- Familiarity with nonprofit organizations and/or museums preferred
- Staff the OMA Annual Conference (usually the last Sunday-Tuesday of October), workshops, and board meetings

Compensation will be provided in the form of OMA checks to be paid on a monthly basis. The payment rate will be $13/hour, with the possibility of an increase based on performance. Initial services will be provided over a three-month probationary period, with performance reviews occurring every 6 months.

To apply, please provide the items below in a single email to oregonmuseums at gmail.com<mailto:oregonmuseums at gmail.com>:
a)    Cover letter addressing your qualifications for the position
b)    Résumé
c)    3 professional references (name, email address, and phone number)

All documents must be in Word or PDF format. To avoid spam and scams, we request that you type in the subject line of your email the following information: Administrative Assistant: Your Last Name, Your First Name (Source from which you learned about this position).

All applications are due by January 9, 2017.


The 2017 Conference of Inter-Mountain Archivists/Northwest Archivists Joint Annual Meeting will take place from May 17-19, 2017 in Boise, Idaho. At this year's meeting we will be exploring our mutual experiences as archivists in the West and celebrating the richness and diversity of our collections with the theme:  Preserving the Voices of the West.

The committee welcomes proposals from anyone involved with archives, including archival staff and volunteers, community organizers, researchers, creators and donors, allied professionals, and academics. We especially encourage students and new professionals to share your fresh perspectives with us.

Participants are encouraged to communicate proposal ideas via this Google sheet:

DEADLINE for submission is January 6, 2017. Please use the online submission form to submit a proposal at http://goo.gl/forms/kARWFi95W5<https://docs.google.com/a/unlv.edu/forms/d/e/1FAIpQLSfcmmHFhePTuhAWb3D7ELrBe86Q3q9QrPvuCs0VK1bttN73_Q/viewform>

The Program Committee welcomes proposals on all aspects of archival practice and research, including proposals that feature:

  *   Reference, instruction, and outreach. Creative use of social media and emerging technology. Innovative instruction methods using special collections and archives. Unique methods of community outreach.
  *   Exhibits that challenge and inspire. Creating exhibits that showcase our collections but also inspire thoughtful reflection and questions from visitors.
  *   Collecting in the West. Common collecting areas across Western repositories.
  *   Advocacy and partnership building. Grant writing, marketing, fundraising, and sponsorship.
  *   Collaboration. Engaging donors, students, colleagues in allied professions, and the community. Collaboration with subject and liaison librarians.
  *   Innovation. Finding efficiencies, process improvements, workflow management, and innovative tools and technologies including linked data.
  *   Activism and social justice. Archivists as advocates for or supporting social change, facilitating objective and judgement-free spaces, and absences and silences in the archives
  *   Capturing voices of the West. Unique oral history projects and collaborations that capture the voices of a variety of individuals and groups in the Inter-Mountain and Pacific Northwest regions.  Successes, challenges, and pitfalls.
  *   Born-digital records and digital preservation. Workflows for acquiring, preserving, processing, and making digital materials accessible.
  *   Disaster mitigation and response. How are archives and conservators responding to climate change and natural disasters?
  *   Archives management. Strategic planning, project management, and program management.
  *   Archival education, mentoring, and professional development. Creating opportunities that support the next generation of archival professionals. Developing programs to cultivate and mentor volunteers.
  *   New Frontiers in arrangement and description. EAD3, connecting finding aids with digital content, methods for addressing your repository's backlog, experiences with MPLP.
  *   Social media in the archives. How are you using blogs, Twitter, Facebook, Instagram or other social media outlets to highlight your collections or build community?
  *   Copyright. Issues and challenges with copyright in archives and special collections in both print and digital environments.
  *   Community archives. Archives by the community, for the community. How do underrepresented communities create their own archives space?

Any and all other ideas welcome! Including failure stories or experiences that can help others learn from mistakes and use challenges to innovate and inspire.
We welcome proposals for sessions in traditional and nontraditional formats, including:

  *   Traditional. An open session with 2-3 papers of  about 15 minutes each and a comment and discussion period after the papers.
  *   Panel Discussion. An open session with a panel of 3-4 individuals informally discussing a variety of theories or perspectives on the given topic.
  *   Poster Session. Focused visual and textual presentation on applied archival research topic or professional project as case study. Specific dimensions and guidelines will be provided.
  *   Round Table. An open discussion anchored by brief, 5-7 minute presentations. Active participation encouraged.
  *   Lightning Talks. A fast-paced open session with many concise presentations delivered under a tight time limit.
  *   Workshop. A limited enrollment full or half-day session that allows interaction and focused instruction with participants. Workshops usually teach or refine archival skills. Workshops will be held Wednesday, May 17, 2017.

Questions? Contact Su Kim Chung sukim.chung at unlv.edu<mailto:sukim.chung at unlv.edu>


The Oregon-California Trails Association and the Lewis & Clark Trail Heritage Foundation present the 2017 'Vancouver: Layers of History on the Columbia River Symposium,' Friday, March 31 to Sunday, 2. The Heathman Lodge in Vancouver, Washington is symposium HQ. The symposium will focus on the Ice Age Floods and their influence on regional geography, local American Indian populations, early explorers, the fur trade, Lewis & Clark, the Oregon Trail, and Fort Vancouver. Reserve your discounted room of $125/night (normal price $148; special rate expires on March 8) by mentioning OCTA at (888) 475-3100.

Presenters include: Dr. Steven Fountain, Sam Robinson of the Chinook Indian Nation, Barb Kubik, Bob Cromwell, Richard Engstrom, and more. The Keynote Speaker is Jack Nisbet presenting "The Might Columbia: It's Geography, Flora & Fauna, and the Fur Trade."

To register and to see the complete agenda visit https://www.eventville.com/catalog/eventregistration1.asp?eventid=1012086.


This award recognizes an individual, group, or institution for outstanding contributions in advancing diversity within the archives profession, SAA, or the archival record. Nominees will have demonstrated significant achievement in the form of activism, education, outreach, publication, service, or other initiatives in the archives field. The award is given based on the long-term impact on improving and promoting diversity as defined in the SAA Statement on Diversity<http://www2.archivists.org/statements/saa-statement-on-diversity>.

Eligible Nominees
Eligible nominees include any individual, group, or organization. To encourage SAA member participation, preference may be given to SAA individual and/or institutional members.
Recent Award Recipients Include:

2012: The Chicano Studies Research Center
2013:  Asian/Pacific/American Institute at New York University,  Joan Krizack, Archives Consultant, Karen Underhill, Northern Arizona University's Cline Library
2014:  Recovering the U.S. Hispanic Literary Heritage Program, University of Houston, Jennifer O'Neal, University of Oregon Libraries
2015:  The Shorefront Legacy Center, Samuel Proctor Oral History Program, University of Florida
2016: Latin American and Caribbean Cultural Heritage Archives SAA Roundtable, "Desmantelando Fronteras/Breaking Down Borders" webinar series

Nomination Requirements
Two letters of support. Nominations will be accepted from any individual, group, or institution.

Sponsor and Funding:
Society of American Archivists Foundation.

Up to two awards may be given each year. The prize will include a certificate and one complimentary registration per awardee to the SAA Annual Meeting occurring in the year in which the award is presented.

Please consider submitting a nomination by February 28, 2017. The nomination form can be found here<https://docs.google.com/document/d/1pcMWcok4c4KKQpbsOkYwI0J3sjKnmHGW8bXq9nWo0lE/edit?usp=sharing>.

If you have any questions, please let me know. Please feel free to forward this message to any individual or group that you think might have a potential nominee in mind. We are hoping to get a large number of nominations, as more than a single award can be given. Natalia Fernández, on behalf of the SAA Diversity Award committee, Curator and Archivist, Oregon Multicultural Archives<http://scarc.library.oregonstate.edu/oma/index.html> & OSU Queer Archives, OSU Libraries: Special Collections and Archives Research Center, natalia.fernandez at oregonstate.edu<mailto:natalia.fernandez at oregonstate.edu>, 541-737-3653.

Share your photos of Oregon's heritage on Facebook, Instagram and Twitter using #oregonheritage.

Oregon Heritage News is a service of Oregon Heritage, a division of the Oregon Parks and Recreation Department. The news editor can be contacted at heritage.info at oregon.gov<mailto:heritage.info at oregon.gov>

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