[LHDAccreditation] Information about PHAB Documentation Signature Requirement

[Erin Mowlds]

Accreditation Coordinators,


There have been many questions about the requirement to have a signature on
all accreditation documentation (as proof that the HD has "adopted" the
document). While I believe you will learn much more about this when you
attend the in-person PHAB orientation (after you apply), here is the
response I received from PHAB about required signatures (please note the
highlighted section):



"The requirement for signed documents does not necessarily require an
actual person’s signature. Each piece of documentation must include
evidence that it has been adopted by the health department. In some cases,
documentation will be a written policy and will include the signature of a
governor, mayor, or health department director.  In other cases,
documentation may be an email; the “To” and “From” and the email addresses
will serve as evidence that the document is “official” health department
business. In other cases, a department logo will provide the evidence that
the document is an official health department document.  For example, a
brochure will not have the health department or program director’s
signature, but it will include the department’s logo. A health department
logo will be acceptable. Further, a document developed by a partnership or
coalition of which the health department is a member, may or may not
include the health department’s logo. In this case, evidence of the health
department’s membership or participation in the partnership or coalition
will suffice.*  **Depending on the type of document you are referencing to,
you may need to print it, sign it, and scan it in as a PDF if it requires
an actual signature.*


The date on the documentation serves two purposes: (1) it allows the PHAB
site visit team to ascertain if the documentation is in conformity with the
timeframe requirements in the PHAB Standards and Measures, and (2) it
provides information to the health department concerning how current the
document is and if there is a need for review and/or revision. The
specificity of the date depends on the document: a memo or an email will
have a specific day; a report may indicate a month and year; and a brochure
may show only a year."


Let me know if you have any follow-up questions about this.

Thanks!
Erin


-- 
Erin Mowlds, MPH
Local Accreditation Manager
Coalition of Local Health Officials
erin at oregonclho.org
541-280-6400

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