[Libs-Or] Summer Reading: More clarification

Fri May 7 15:10:20 PDT 2010

**Please excuse any cross-posting**

There is a lot of concern around the clarification to the Collaborative Summer Library Program (CSLP) Rules of Use.  Here is more detailed information:

This year:

  *   If you have already sent your summer reading materials to the printer, don't worry about it.  Use them.  It's OK this year.
  *   If you are down to the wire and don't have time to swap the CSLP artwork or clipart from the manual, send it to the printers as you planned.  It's OK this year.
  *   If you have time to swap out the CSLP art for public domain clipart on your summer reading materials, please do so.
  *   If you are photocopying/printing materials from the summer reading manual, that is OK.  That's what the manual is for.
  *   If you are purchasing posters and materials from Highsmith, then sending them to have your library information printed on them.  It's OK.
  *   If you are printing/photocopying the same posters, bookmarks, and materials sold by Highsmith, you need to purchase these from Highsmith.

Oregon Summer Reading Certificates this year:
There are no changes, and should be going out to the libraries that ordered them the first week of June as planned.  They are not in compliance with the Rules of Use. However, I spoke with CSLP and Highsmith about the Oregon Summer Reading Certificate, I filled out and submitted a "Customized Paper Product Order" form, and received permission to create and print them in-house this year.

Next year:
Libraries can still design their own paper products; you do not have to purchase Highsmith products from the catalog.  There are two other options:

1) Create your own paper materials using the CSLP artwork or clip-art just like you have done in the past, complete a "Customized Paper Product Order" form and submit it to Highsmith.  Highsmith will either print it for you or they will refuse it.  The Rules of Use state that if Highsmith refuses to print your customized paper product they should give you permission to print it in-house. It is too late to do this for the 2010 summer reading program. I will send out the "Customized Paper Product Order" form via email this Fall for the 2011 summer reading program. This is the process we will use for the Oregon Summer Reading Certificate next year.

2) Create your own materials using artwork/clip-art from another source.  In this case you could use clipart in the public domain such as what you find from windows clipart to create your own logs.  Another example, some Oregon libraries use the CSLP slogan and theme (water, "Make a Splash--READ!")  However, they contract with a local artist to design different art and use their own art on all summer reading materials.  As you know, Ready to Read funds may only be used for the statewide reading program and this counts because these libraries still use the CSLP theme and slogan.

A few things to keep in mind:
CSLP is not the copyright police. The CSLP Rules of Use are designed to make Highsmith's copyright rules more understandable to libraries, and to help libraries move towards compliance.  If you aren't sure your library is in compliance with the Rules of Use and you are facing a short timeline, keep working as you originally planned so you can meet your deadline, but please send me and email or give me a call.

CSLP has an RFP process to contract with an exclusive vendor, Highsmith is the vendor that was awarded the current contract.  There will be a full RFP process when the contract is up, and Highsmith will have to submit another RFP just like all other interested vendors.

If you have questions or concerns about Rules of Use, please contact me first.  If it is urgent and I'm not available, contact one of your other CSLP representatives:

  *   Esther Moberg, CSD Summer Reading Chair: Esther_creslib at centurytel.net<mailto:Esther_creslib at centurytel.net>
  *   Paige Bentley, CSD In-coming Summer Reading Chair: paigeb at dpls.lib.or.us<mailto:paigeb at dpls.lib.or.us>
  *   Heidi Weisel, OYAN CSLP Liaison: heidi.weisel at ci.corvallis.or.us<mailto:heidi.weisel at ci.corvallis.or.us>
  *   Katie Anderson, CSLP Oregon State Representative: katie.anderson at state.or.us<mailto:katie.anderson at state.or.us>

Katie Anderson, Library Development Services
* Youth Services Consultant * Oregon Center for the Book Coordinator *
Oregon State Library, 250 Winter St. NE, Salem, OR 97301
katie.anderson at state.or.us<mailto:katie.anderson at state.or.us>, 503-378-2528
________________________________
From: Katie Anderson
Sent: Thursday, May 06, 2010 1:30 PM
To: '(kids-lib at listsmart.osl.state.or.us)'; '(oyan at listsmart.osl.state.or.us)'; 'Libs-or'
Subject: Summer Reading: Rules of Use clarification

**Please excuse any cross-posting**

Hello,

While attending the Annual CSLP (Collaborative Summer Library Program) Conference this month, your Oregon CSLP representatives learned more about the Rules of Use. The Rules of Use are a living document, constantly being revised by the CSLP Rules of Use Committee.  Please review the Rules of Use online at: http://www.cslpreads.org/about/rules-of-use.html

This year there was a major clarification regarding use of CSLP artwork and clip-art from the manual on customized paper products such as reading records, certificates, and bookmarks.  CSLP members may not use CSLP artwork or clip-art from the CSLP manual to create customized paper products if Highsmith offers a similar paper product.

Here are a few examples:

You may not use CSLP artwork or clip-art from the manual to create your own:

  *   Reading records/logs because Highsmith sells reading records.
  *   Summer reading certificates because Highsmith sells certificates.
  *   Bookmarks because Highsmith sells bookmarks.

You may use CSLP artwork or clip-art from the manual to create your own:

  *   Booklists because Highsmith doesn't sell booklists.
  *   Event fliers, programs, and brochures because Highsmith doesn't sell these.

This is a huge clarification.  CSLP and Oregon CSLP representatives know that many libraries are not in compliance with this Rule of Use.  Do not panic if you are not in compliance, please email me at katie.anderson at state.or.us<mailto:katie.anderson at state.or.us> and I can provide more information.

There is a process in place if you would like to use CSLP artwork or clip-art from the manual to create your own reading records, certificates, bookmarks, or other paper products offered by Highsmith.  Unfortunately, it is too late to go through the appropriate process for this summer.  In the Fall I will send out an email with information about how to request customized paper products for next summer.  You may be interested to know the Rules of Use state:

  *   CSLP Exclusive Vendor [Highsmith] gets first right of refusal on all custom paper orders.
  *   Custom paper orders that cannot be customized by CSLP's Exclusive Vendor [Highsmith] may be printed in-house by the CSLP member or by a local printer.

Please let me know if you have any questions about the Rules of Use. Another good resource is the 'Forum' on the CSLP website (http://www.cslpreads.org/) in which you can initiate and/or participate in conversation around Rules of Use, CSLP artwork, and other topics.  You must create an account to access the discussion forum.

Thank you,
Katie Anderson

Katie Anderson, Library Development Services
* Youth Services Consultant * Oregon Center for the Book Coordinator *
Oregon State Library, 250 Winter St. NE, Salem, OR 97301
katie.anderson at state.or.us<mailto:katie.anderson at state.or.us>, 503-378-2528

All Oregon public, volunteer, and tribal libraries are members of the Collaborative Summer Library Program (CSLP), and receive a free summer reading manual. To get the most out of your membership, create an account on the CSLP website (http://www.cslpreads.org/) and you will be able to access additional summer reading resources. CSLP membership dues and manual fees are paid for by the State Library with LSTA funds. Summer reading manuals are distributed by OLA's Children's Services Division.

For more information, contact one of you CSLP representatives:

  *   Esther Moberg, CSD Summer Reading Chair: Esther_creslib at centurytel.net<mailto:Esther_creslib at centurytel.net>
  *   Paige Bentley, CSD In-coming Summer Reading Chair: paigeb at dpls.lib.or.us<mailto:paigeb at dpls.lib.or.us>
  *   Heidi Weisel, OYAN CSLP Liaison: heidi.weisel at ci.corvallis.or.us<mailto:heidi.weisel at ci.corvallis.or.us>
  *   Katie Anderson, CSLP Oregon State Representative: katie.anderson at state.or.us<mailto:katie.anderson at state.or.us>

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