[Libs-Or] Letter to Libraries Online Volume 28, Issue 6, June 2018

Mon Jun 11 15:13:07 PDT 2018

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Library Board News

State Library Board to Meet in Salem on June 19th

The State Library Board will meet at the State Library in Salem on Tuesday, June 19th. The Board will review the recommendations of the Library Services and Technology Act Advisory Council regarding FFY2018 LSTA Grants, the Talking Book and Braille Library Advisory Council regarding the Annual Donation Expenditure Plan for 2018 - 2019, as well as appointments to the Government Services Advisory Council. The Board will review an update of the 2019 - 2021 biennium budget as well as the status of the State Librarian recruitment. An open forum is scheduled for 11:45 a.m.  Anyone may address the Board on any topic at the open forum.

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State Library News

Senate Approves Appointments of the State Library Board

On May 23, 2018, the Senate confirmed two reappointments, Leslie Howerton from Independence and Jennie Tucker from Summerville.   They are the public member from the western and eastern Oregon, respectfully.  The Senate also confirmed two recently appointed board members, Sean Nickerson of the Oregon Health Authority and Greg Williams, Network Manager of Library Information Network of Clackamas County (LINCC).   They will be filling the positions of state agency representative and public library representative in western Oregon.

Fond Farewell to Two Board Members

We will be saying goodbye to two of the State Library Board members, Julie Curtis and Aletha Bonebrake.   Julie has been a member of the Board since September, 2016.  She will be retiring from state service on June 30, 2018.   Julie has brought her communications experience and insight from working in state government.    Aletha has been serving on the Board since July 2010.   Her many years of experience of being a library director and active in the library community has been invaluable to the Board.
Join us in thanking them for their service and best wishes on their future endeavors.

New Members for the Answerland Advisory Committee

During their May 2018 meeting, the LSTA Advisory Council approved the following new members for the Answerland Advisory Committee<http://www.oregon.gov/OSL/LD/pages/answerland/advisory.aspx>:

*       Katherine Donaldson, University of Oregon Libraries
*       Beth Anne Huffine, Salem Keizer School District
*       Shelby Paulson, Bend-La Pine Schools

The State Library would like to thank outgoing members for their service: Daina Dickman, Providence St. Joseph Health (formerly Birthingway College Library); Jen Ferro, Lane Community College Library; Johanna Meetz, Pacific University Libraries; and Rinda Montgomery, North Central ESD Regional Libraries.

New Members Selected for the Statewide Database Licensing Advisory Committee

During their May 2018 meeting, the LSTA Advisory Council selected the following new members to the Statewide Database Licensing Advisory Committee<http://www.oregon.gov/osl/LD/Pages/technology/sdlp/index.aspx> (SDLAC). Their terms will run from July 1, 2018-June 30, 2021.

Position #4, Public library Serving 25,000 to 100,000
Jennifer Croft, Coos County Library Service District

Position #5, Academic library from an Oregon community college
Linda Crook, Lane Community College

Position #6, School Library drawn from OASL Membership
Kelly Knudsen, David Douglas School District

The State Library would like to thank outgoing members of the SDLAC for their service: Robert Lanxon, Amy Hofer, Miranda Doyle and Marion Mercier. Their terms will end June 30, 2018.  Len Bryan from the Hillsboro School District will serve as SDLAC Chair for the upcoming year.

A representative to fill Position #10, Tribal Library, is still being sought. Please contact Arlene Weible<mailto:arlene.weible at state.or.us>, 503-378-5020 with your suggestions.

Statewide Database Licensing Advisory Committee recommends Gale

After months of dedicated work by the Statewide Database Licensing Advisory Committee (SDLAC), Gale/Cengage Learning was selected as the successful proposer to the statewide RFP for online library databases and resources.  The SDLAC submitted its recommendation to the LSTA Advisory Council for its May 9-10, 2018, meeting.   LSTA Advisory Council approved the recommendation.

While receiving proposals in the Lifelong Learning and Skills Courses and General Online Encyclopedias categories, they were dropped from further consideration due to budget constraints.

A full report<http://www.oregon.gov/osl/LD/technology/sdlp/SDLAC-2018%20Recommendation.docx> of the evaluation process and results is available on the SDLAC web site.

Here are all the SDLAC's recommendations to the LSTA Advisory Council and the LSTA's actions/responses:

1.      The Committee recommends that the State Library move forward with negotiating a contract with Gale for the Statewide Database Licensing Program.

The LSTA Council and the State Library Board has approved this recommendation. The State Library staff will move forward with contract negotiations. The new contract will be effective August 1, 2018.

2.      The Committee recommends that additional money be allocated to the Orbis Cascade Alliance EBSCO/ProQuest group subscription subsidy. The State Library should work with the Orbis Cascade Alliance and the nonparticipating colleges to determine a subsidy amount that would bring all public academic institutions into the group subscription.

 The SDLAC acknowledges that some in the academic library community do not feel that Gale resources meet their unique needs. The recommendation to continue providing statewide access to Gale content represents the SDLAC's best attempt to serve the greatest number of constituents with a single contract that fits the available budget. The Orbis Cascade Alliance EBSCO/ProQuest group subscription subsidy remains a viable method for mitigating the costs to academic libraries for academic-focused resource content. Increasing the subsidy amount will hopefully lower the barrier for those libraries currently unable to participate.

The LSTA Council approved this recommendation and State Library staff will work with the Alliance and nonparticipating libraries to determine a feasible subsidy amount. This recommendation will be forwarded to the State Library for their consideration.

3.      The Committee recommends that the LSTA Council provide guidance on the scope of the SDLP and how it prioritizes resources for the different types of Oregon libraries. The Council should also examine budget priorities to determine if an increase to the SDLP allocation to support an online encyclopedia product is desired and feasible.

 The Committee further recommends that State Library staff continue to explore partnerships with the Oregon Department of Education (ODE) and other funding options to procure a general encyclopedia product for the K-12 library community.

The SDLAC learned through this procurement that a general online encyclopedia product subscription could be fully funded by the State Library if there was a reallocation of LSTA funds to the SDLP. The committee has previously identified this type of product as a high priority for the K-12 library community but continues to struggle with balancing the distinct content needs of all Oregon libraries (academic, public, K-12). The Committee feels more guidance is needed from the LSTA Council on how to define the scope of the SDLP and address these concerns.   In addition, there continues to be the possibility that the State Library could partner with ODE to fund K-12-oriented resources, especially since Statewide Databases tend to be the only databases to which most K-12 schools have access.

The LSTA Council encouraged the State Library to pursue potential partnerships with ODE and agreed to further discuss the scope of the SDLP at its September 2018 meeting.

Feel free to contact Lynda Irons<mailto:lrirons at pacificu.edu>, SDLAC Chair or Arlene Weible<mailto:arlene.weible at state.or.us>, Electronic Services Consultant, if you have further questions about this procurement or the SDLP.

Oregon Documents Classification List Has Been Updated

At the State Library, we maintain an Oregon Documents Classification List<https://docs.google.com/spreadsheets/d/1yCtL6vy_KaPdD1rrmIj6AHQd-nlFS6Hj_5quv-nrfMs/edit#gid=720103040>, which includes the Oregon Document classification stems that have been assigned to state government bodies. It not only contains the OrDoc classes, but also functions to some extent as a local authority list for state government names. (It does not, however, include cross-references.) It is not a comprehensive list, but it is growing.

We have added some new columns: one with the tag and indicators (for cataloging use), one with dates that the form of heading was used in combination with the OrDoc class stem, and one with the Library of Congress Control Number for the authority record, when an authority record exists.

The list has traditionally been used by Oregon Documents and cataloging staff at the State Library to aid in consistency in assigning OrDoc class numbers and forms of agency names, but it may also be useful for reference or other purposes. From it, you can get an idea of name changes over time, or which programs are within a department. We are sharing the list in hopes that others will find it interesting. It is linked from the Oregon Documents<http://www.oregon.gov/osl/GRES/Pages/OrDocs.aspx> page on our website.

Refreshing Youth Collections Grants

The State Library of Oregon's LSTA Program is offering a special funding opportunity this summer to help refresh youth collections at small and mid-sized public libraries! Funding is limited, so please apply today. The State Library expects to award the first 65 libraries that apply with a $3,000 grant. To learn more and apply online, visit: http://www.oregon.gov/osl/LD/Pages/grantmainalt.aspx

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Contacts

Library Support and Development Services: Ferol Weyand<mailto:FerolWeyand at oslmail.osl.state.or.us>, Darci Hanning<mailto:darci.hanning at state.or.us>, Jennifer Maurer<mailto:jennifer.maurer at state.or.us>, Ross Fuqua<mailto:ross.fuqua at state.or.us>, Tamara Ottum<mailto:tamara.ottum at state.or.us>, Arlene Weible<mailto:arlene.weible at state.or.us>, Susan Westin<mailto:susan.b.westin at state.or.us>, Greta Bergquist<mailto:greta.bergquist at state.or.us>

Oregon Talking Book and Braille Library Manager: Susan Westin<mailto:susan.b.westin at state.or.us>, 503-378-5435

Government Information and Library Services Manager: Caren Agata<mailto:caren.agata at state.or.us>, 503-378-5030

Interim State Librarian: Caren Agata<mailto:caren.agata at state.or.us>, 503-378-5030

Letter to Libraries Online Editor: Eva Luna<mailto:eva.luna at state.or.us>, 503-378-5015

Letter to Libraries Online is published monthly by the State Library of Oregon. It is available free of charge and is published only in electronic form on the publications page<http://www.oregon.gov/osl/Pages/publications.aspx> on the State Library's website<http://www.oregon.gov/osl/>.

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Mission

The State Library provides leadership and resources to continue growing vibrant library services for Oregonians with print disabilities, the Legislature and state government, and all Oregonians through local libraries.

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