[Libs-Or] FY20 LSTA Reimbursement for ODLC/Library2Go

[Rebecca Gabert]

Shirley,

These invoices have been paid out of our prepaid content balance, so we can work on the OLA reimbursement form.  What is the exact amount that we should be requesting?  Should it be $47,000 if OLA is keeping $3,000 (6% of $50,000)?  Is $47,000 too much to request at once?

Thank you for working with us on this new process.

Rebecca


Rebecca Gabert, MLIS
Senior Librarian, Adult Services
City of Salem | Salem Public Library
1400 Broadway St NE, Salem  OR  97301
rgabert at cityofsalem.net<mailto:rgabert at cityofsalem.net> | 503-588-6185
Facebook<http://www.facebook.com/spl.oregon> | Twitter<https://twitter.com/SPLOregon> | Instagram<http://www.instagram.com/spl.oregon> | CityofSalem.net<https://www.cityofsalem.net/library/>





From: Shirley Roberts <sroberts.ola at gmail.com>
Sent: Thursday, February 11, 2021 8:52 AM
To: Rebecca Gabert <RGabert at cityofsalem.net>
Cc: Michael Grutchfield <mgrutchfield at jcls.org>; Sonstegaard, Elizabeth (Elizabeth.Sonstegaard at cityofalbany.net) <Elizabeth.Sonstegaard at cityofalbany.net>; OTTUM Tamara * SLO via Libs-Or <libs-or at omls.oregon.gov>
Subject: Re: FY20 LSTA Reimbursement for ODLC/Library2Go

Rebecca,

Since this is our first year working through the process of OLA managing the grant, here is what I would like to have

1) A copy of the grant notification from the State Library of Oregon of the award and the related budget.  This allows me to set-up tracking of the grant in Quickbooks and then prepare paperwork, etc., to submit claim for payments and financial status reports to the State Library.

2).  For me to complete a claim for payment to the State Library payment(s) need to be made.  OLA has made no payments to Overdrive.    If we are managing the grant and have not paid out any monies for the attached invoices I can not submit a claim for payment, So I am assuming they have not been paid?  There is a reimbursement form (https://www.olaweb.org/financials) that OLA requests be filled out when request for payment/reimbursement is made.  This allows you to group all the invoices to one vendor and one check can then be cut to Overdrive or whomever.  That form along with a copy of the invoices are then mailed to me and OLA will cut a check for payment.  Anything over $500 has to be sent to OLA’s treasurer for a second signature.   Every quarter I will then submit a financial status report and a claim for payment to the State Library for reimbursement.

I will be at my office till 9:30 am if you want to speak on the phone about this.

—Shirley
OLA Assn Manager
541-962-5824




On Feb 11, 2021, at 9:28 AM, Rebecca Gabert <RGabert at cityofsalem.net<mailto:RGabert at cityofsalem.net>> wrote:

Hello, Shirley,

Tamara at the State Library says that ODLC can submit the reimbursement request for this year’s LSTA funds at any time.  Here is the site for submitting the claim for payment -https://www.cognitoforms.com/StateLibraryOfOregon/ClaimForPayment
I have attached invoices totaling more than $50,000 worth of purchases from Overdrive.  I included a simple spreadsheet for tracking purposes.  Do you need any other information from us – or from Tamara – to complete this claim for payment?

Thank you.

Rebecca Gabert
ODLC Selection Chair




Rebecca Gabert, MLIS
Senior Librarian, Adult Services
City of Salem | Salem Public Library
1400 Broadway St NE, Salem  OR  97301
rgabert at cityofsalem.net<mailto:rgabert at cityofsalem.net> | 503-588-6185
Facebook<http://www.facebook.com/spl.oregon> | Twitter<https://twitter.com/SPLOregon> | Instagram<http://www.instagram.com/spl.oregon> | CityofSalem.net<https://www.cityofsalem.net/library/>

<Invoice-01093CO20370976.pdf><Invoice-01093CO20393490.pdf><Invoice-01093CO20406889.pdf><Invoice-01093CO20417077.pdf><Invoice-01093CO20424846.pdf><Invoice-01093CO20436873.pdf><Invoice-01093CO20445149.pdf><Invoice-01093CO20453920.pdf><Invoice-01093CO20458151.pdf><Invoice-01093CO21000345.pdf><Invoice-01093CO21008341.pdf><Invoice-01093CO21017367.pdf><Invoice-01093CO21025316.pdf><Invoice-01093CO21034969.pdf><Invoice-01093CO21046718.pdf><LSTA Invoices - 2020-2021.xlsx>

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