[Libs-Or] Tech-Talk: Word/G-Docs - Use Anchor Tags to Organize a Document

Tue Mar 1 14:28:04 PST 2022

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·     Mar 9: [Word/G-Docs] Adding a Table of Contents in Word and Google Docs [3 pm ET for 1 hour]

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WORD/G-Docs - Use Anchor Tags to Organize a Document
Intermediate

[anchor lik]

Have you ever been viewing a website and there's a link that takes you to a different part of the same page?

For instance, there's a summary of options at the top and when you click on that text it takes you to a section lower on the same page.

Well, this is called an Anchor Tag. It's a link that leads you to a different location. Did you know that you can use this same concept to guide a reader in an MS Word document (or Google Doc) also!

We're not talking about a Table of Contents, that's a different option (see this Tech-Talk article<https://r20.rs6.net/tn.jsp?f=001YTKgsNVyhIeGGfC2Go9YSfT6U29dfOgiRnK7vIE3LWux8tKIxTWlQw5cUSBAWN3QhWEcgyxcqT7_D55ArI1S9d_RdnMWIexrjTcgiPQe20YcWzb7Gn1Y7qBwARLbN5GQSEiqVBcz2aVNQ_3RzqaG4lgICcM0f9BdIdvRQWCAs2XPT0zzI3GU_PUGS19TSQl8dhyP_WYpJWQ=&c=AGyaYu5XwShtZRnA1PwPEe2xAxFCJISAc1MUlLMr_IfKY6imhtxCIA==&ch=dNBYdcyXB0ijaErkfE4wS7KZxQ8UHIkzjfCsEym_OQS7O9T0Qtc4xA==>).

Anchor links can be created for a single word or a line of text, an object, or an image. For example, you may want to include…

·     A list of items/ideas that you expand on later in your document.
·     A link for a graphic/picture that leads to the source information at the end of the page.
·     A "skip to" link that jumps over information that may not be pertinent to all readers.

So…at any place in your document, you can create a link (or hyperlink) to "jump" to a different section of the document.

The secret? It's a combination of creating a Bookmark and a Hyperlink. You can do this in both Word and Docs. Let's see how.

MS WORD: Create Links to Another Part of a Document

Step 1: Create the Bookmark

In your finished document, when you are ready to link text (or an object or image) from one part of the page to another, you have to work backward and first select the location you want to "jump to" by inserting a Bookmark.

·     Highlight the content (a word, phrase/sentence, object or image) that you want your hyperlink to GO TO (the section where you want the reader to END UP after clicking on the link).

·     On the Insert tab, choose Bookmark in the Links section.

[Bookmark]

·     In the Bookmark window, type a name for this entry so that when you create the hyperlink next, you'll be able to differentiate this name from others you may create. TIP: Bookmark names need to start with a letter. They can include numbers as well, but not spaces. If you need to separate words, use an underscore (_) or a dash (-) symbol.

·     Click Add. NOTE: It will appear that nothing has happened in your document.

[Add bookmark]

If you have several areas of text to bookmark, repeat these steps and do them all at once.

Step 2 - Link the "Upper" Text/Object/Image to the "Lower" Bookmark

Highlight the text/object/image where you want to create the LINK -- connecting it to your bookmarked area.

1.  In the Insert Tab, click on Link in the Links section.
2.  In the box that opens, in the Link to column, choose Place in this document.
3.  Any bookmarks that you have created will be shown. Click on the appropriate bookmark name for this link.
4.  And then click OK.

[anchor link]

Now, in your document you'll see the link that when clicked on, will take you to the text that you bookmarked.

[screen tip]

TIP: When a person viewing the document mouses over the Anchored link, a "Screen Tip" appears. It will show the name of the Anchor link, unless you change it.

To customize what it says, when you're setting up the link you can click the ScreenTip button, and then type the text that you want to be displayed. Or, you can go back and update the bookmark at any time by following Steps 1-4 above.

[screentip]

Google DOCS: Create Links to Another Part of a Document

The process is very similar in Google Docs. First, you create the Bookmark (where you want the link to go), then you add the link to it.

Step 1 – Create the Bookmark

·     Highlight the content (a word, phrase/sentence, object or image) that you want your hyperlink to GO TO (the section where you want the reader to END UP after clicking on the link).

[https://files.constantcontact.com/ee1208b4001/128d6655-5876-4a3a-a159-0dcf40eef913.png]

·     Go to Insert in the menu and select Bookmark (towards the bottom).

·     The bookmark will now appear as a blue symbol in the left margin.

Step 2 - Link the "Upper" Text/Object/Image to the "Lower" Bookmark

·     Highlight the text/object/image you want to link to the bookmarked item.
·
·     Go to the Insert menu again and choose Link.

·     In the window that opens, click from the bottom of the list Headings and Bookmarks. A list of all of your bookmarked items will be shown.

·     Click the bookmark you want to link to apply it.

[bookmark]

To edit the bookmark, mouse over it and click the pencil icon, or the remove link to delete it.

[March theme]

Research Skills & Techniques

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·     Finding info on the Internet
·     Noting research within your document
·     Adding charts and graphs
·     Presenting results in a PowerPoint

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[https://files.constantcontact.com/ee1208b4001/41d9a61c-7e5a-4de3-b0a4-4021dd05cea3.png]

Communications: Grammar
Impact: Noun or Verb?

One day, many years ago, I was sitting in a General Session at a major Corporate Communications Association meeting. Everyone there was in this field.

Sure, we were discussing the fallout of not proofing a corporate newsletter well enough before printing and other juicy topics. But what stuck in my head the most is when I learned that the word "impact" is not a verb!

What? "That message impacted my life!" is not grammatically correct?

It's a noun. "That message made an impact on my life!"

Oh my goodness, all the times I (and millions of others) have used impact as a verb ... or even an adjective (an impacted tooth). I surely didn't want to continue speaking incorrectly.

But wait! After all that trauma and constant vigilance with the word impact ... and witnessing the entire world using it as a verb since then ... I begin to wonder. Is our language changing?

Yes, of course, it is ever-evolving, and impact is caught in a never-ending spiral. You may think people have become accustomed to using it incorrectly enough that it is now OK to use it as a verb. That's true; it is.

Or, if you research it on the web, you may even find out that impact started out as a verb (400 years ago).

So what's the point? It's OK to use impact as either, but beware because some will consider it a misuse if you choose the verb format. I personally, just play a game with myself, trying to use it most often as a noun because it feels right to me.

[https://files.constantcontact.com/ee1208b4001/da1c6ee9-ba35-4af5-9c80-8e1b5781189e.png]

Leadership
Setback vs. Breakthrough

Here is a question posed for your consideration:

"What if your setback isn't a failure, but the exact experience you need to make your next breakthrough?"

Rather than expound on this, let your mind wander through past setbacks and see if you agree.

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