[Libs-Or] Tech-Talk: WORD - Putting Objects in the Right Order

Tue Jul 18 16:40:36 PDT 2023

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How to layer items in your Doc

[Tech-Talk 27 years]

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WORD - Putting Objects in the Right Order

Intermediate

We use documents all the time to create items such as certificates of completion, flyers to announce an event, and business reports. To punch them up it's easy to add images and colored shapes for visual interest. So… our documents then contain both text and graphic elements ... often overlapping.

[layering images]

Here's an example: First, you create a text box and type in your words. Then you draw an object (a shape such as this green oval). You want to place the shape around the text and you'd like to put an image behind the text. The problem is, you don't know how to layer them so that the one you want is on top. If they aren't layered correctly, some of the items (the text, object, image) will be hidden from view.

To uncover the one that's hidden, you just need to change the order of the objects in the stack. In our example, you need to be sure the text box is on top of the object.

Layering Text and Objects in a Word Document
(or PowerPoint slide)

When you have several types of things on your page that you want to re-order, follow these steps:

·    Highlight (double-click) the first item you want to move (the object, image or text box).

·    Then right-click it. You will see a long list of choices. About half-way down, you see "Bring to Front" and "Send to Back". When you click the side arrow, you'll find more possible actions.

·    For instance, under Bring to front, you have options to either: Bring to Front, Bring Forward or Bring in Front of Text. This is important when you have three or more stacked items.

[bring to front]

·    Or, under Send to Back, your choices include either: Send to Back, Send Backward or Send Behind Text.

[send to back]

So, select the action you want. It's OK if you make a mistake, just press CTR+Z (or the Undo icon) and try a different choice.

NOTE: Sometimes you need to do the same action several times. This happens when you have multiple layers. This is because "Send Backward" will do just that ... go behind one of the items. Repeating "Send Backward" will make the item go down one more layer. The same is true of the "Send Forward".

TIP: You can also see these Backward and Forward actions when the item is highlighted by looking in the Shape Format tab in the ribbon in the Arrange group.

[arrange]

Layering Text and Objects in a GOOGLE Doc

To add a text box and arrange shapes and images in a Google Doc, you need to use the Drawing tool.

·    First, to add your design elements, from the menu go to Insert, then choose Drawing and New.

·    Use the menu to add a text box, shape or image in the Drawing panel.

·    Apply formatting to your text (font, color), color to your shape, and re-size an image if you've added one.

[drawing panel]

·    Now, to layer the items in the right order (in this case send the arrow to the back so that the text is on top), click to highlight one of the items (text box, shape or image), right-click and go to Order. Here you'll have the choices to Bring to front, Bring forward, Send backward or Send to back)

·    Once you've arranged the items, click the Save and Close button to return to the Doc.

[arrange order]

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Communications: Talking

"How do you feel about that?"

Have you ever suggested something and then asked, "What do you think about this?" (Hoping they like it!)

Sounds like a perfectly good question, right?

Here's the rub. When you phrase the question using the word think it makes people go into their heads and give you an "educated" answer. As a result, what they say may be more on the critical or analytical side.

Here's a secret you can use when you want to increase your chances of getting a more positive response.

Switch out the word "think" and use the word "feel" instead!

You'll almost always get a much more satisfying answer. You're also more apt to get a quicker response because you aren't asking people to think, just to tell you their feeling about something. It's much easier!

Here are some examples. See which versions you could respond more quickly to:

·    What do you think about moving the training site next door?
·    How do you feel about moving the training site next door?

·    I think we should hire a new person. What do you think about that?
·    I think we should hire a new person. How do you feel about that?

·    What do you think about working together on this project?
·    How do you feel about working together on this project?

Try it! You'll be surprised how often you can substitute the word "feel" in most situations and get a great response.

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Cheers,
Darci Hanning, MLIS (she/her/hers)
Public Library Consultant / CE Coordinator
Continuing Education Resources: https://libguides.osl.state.or.us/conted
State Library of Oregon | Library Support and Development Services
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