[Libs-Or] Job opening: WCCLS Library Systems & Collections Supervisor

[PJ Bentley]

Hello!



I’m pleased to share an exciting career opportunity at Washington County Cooperative Library Services<https://www.governmentjobs.com/careers/cowashingtonor/jobs/4340199/library-systems-collections-supervisor>. This position offers some schedule flexibility, hybrid work, and the opportunity to improve library discovery, expand access to library resources, and develop all-star collections for Washington Count—by empowering the team that makes it all happen. The annual compensation is $80,694 - $98,041, plus benefits<https://www.washingtoncountyor.gov/hr/benefits>.



The position closes at 11:59pm on February 4, 2024. Below is a detailed description of what to expect in the job. See the full posting and apply online at Washington County Jobs<https://www.governmentjobs.com/careers/cowashingtonor/jobs/4340199/library-systems-collections-supervisor>. Join us!



The Opportunity

WCCLS is hiring a Library Systems & Collections Supervisor<https://www.governmentjobs.com/careers/cowashingtonor/jobs/4340199/library-systems-collections-supervisor> under the direction of our Operations Manger (PJ Bentley). In this role, you will lead an expert team of librarians who manage the cooperative’s integrated library system, discovery layer, catalog holdings, and digital collections. You will be key to ensuring library staff have the system tools they need to do their work, that everyone in the community has easy, reliable access to library resources, and that WCCLS continues to provide a rich and diverse collection of ebooks, audiobooks, streaming video, and learning platforms. The scope of work will include leading projects, coordinating processes across teams and with libraries, and working with other team leaders to plan and set priorities.



About WCCLS

WCCLS is not a library. We are a Washington County department of 36 FTE that supports 16 public library locations. We partner with nine cities and three non-profit organizations that operate their local libraries, giving patrons access to 1.5 million items in our shared collection. WCCLS provides the majority of funding for all public libraries in the county, and we reduce costs by efficiently centralizing operations such as our shared catalog, logistics, digital library collections, IT, and more. Learn more about WCCLS at wccls.org/about<https://www.wccls.org/about/about-wccls>.



A Typical Day
As Library Systems & Collections Supervisor, on any given day, you may find yourself:

  *   Connecting with your direct reports and supporting their work.
  *   Meeting with the WCCLS Supervisors team to set and monitor goals for the department.
  *   Working with your team, WCCLS IT, and third-party vendors to troubleshoot an ILS issue.
  *   Working with WCCLS Business Operations and Washington County Procurement to complete a contract with a vendor providing online resources.
  *   Strategizing with the WCCLS Partnerships team on how to work with member libraries on cooperative policies & procedures for circulation and cataloging.
  *   Collaborating with WCCLS Marketing & Communications to promote digital collections.
  *   Leading a high profile and complex multi-team project to launch or transition a new subscription or ILS feature.
  *   Building Excel workbooks to analyze ILS performance or forecast next year’s collections budget.



Ideal Candidate Profile

  *   Inspires, empowers, and encourages their team to do their best work, tailoring their approach to the individual.
  *   Has their team’s back, advocating for them with leadership and libraries.
  *   Thinks in systems and considers how decisions, projects, and processes interact and impact other teams and libraries.
  *   Understands WCCLS strategy and makes sense of it all for their team.
  *   Cares deeply about equity and is continually taking steps to remove barriers to library access.
  *   Has extensive professional experience with at least one of these ILS modules: system administration, reporting, collection management, circulation, patron accounts, cataloging, acquisitions.
  *   Understands and stays current on library trends, principles, and values, especially when it comes to collection development and cataloging.
  *   Is not afraid to negotiate with vendors and navigate contracts through procurement rules.
  *   Understands the basics of budgeting (and is willing to learn more).
  *   Is a whiz with spreadsheets and can put together a good slide deck presentation.



Your Team
The Library Systems & Collections team is integral to the success of WCCLS and our cooperative. The team provides, supports, and manages essential library infrastructure (the ILS, discovery layer, public catalog, records, staff applications) and manages WCCLS digital collections for the public. Your team will include a Systems & Discovery Librarian, Cataloging Librarian, E-Content Librarian, and Collections & Online Resources Librarian.

Who You’ll Work With
You will report to the Operations Manager. The Operations division includes Library Systems & Collections, Business Operations, Materials Movement, and Patron Services. You and your team will work closely with the teams within Operations and with the WCCLS IT team. In addition to WCCLS teams, Library Systems & Collections works with subject matter experts at libraries to make system improvements, adjust local settings, support catalogers, and gather staff input on the ILS and digital collections.

Who You Serve
Library Systems & Collections serves the community. You will provide easy, reliable, secure access to library resources and cardholder accounts, endeavoring to remove barriers and streamline processes. You will maintain a beloved digital collection of ebooks, audiobooks, streaming video, and learning platforms, looking to expand accessibility, languages, and representation within the collection.

Library Systems & Collections serves library staff. The integrated library system is essential for daily operations at every library, and you and your team will be responsible for backend maintenance, process improvement, documentation, and system administration that allows library staff to do their work.


As a WCCLS supervisor, you will serve your team. With over 400 library staff throughout the cooperative, the small and mighty Library Systems & Collections team faces daily, sometimes competing demands for their time. The team is highly capable and motivated and is looking for a leader who can protect their capacity, help set priorities, nurture relationships with staff, and situate the team’s work within the broader WCCLS strategy.


 [cid:e87ef855-ffaa-4cc8-b7f4-e57737374e17]


PJ Bentley

he/him

Operations Manager

Washington County Cooperative Library Services

971-864-3868

paulb at wccls.org<mailto:emailaddress at wccls.org>
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