From myoebb at listsmart.osl.state.or.us Fri Jun 3 08:03:28 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 3 Jun 2011 08:03:28 -0700 Subject: [MyOEBB] Change in OEBB/ODS Pharmacy network effective July 1, 2011 Message-ID: Dear Business Managers, Superintendents and Benefit Administrators - This message is to make you aware of a communication ODS will be sending to select members today. ODS uses the Oregon Prescription Drug Program to provide pharmacy services to OEBB members. This year they've renegotiated contracts and Walgreens was the only group to not sign the contract. Walgreens would not accept the rate that all the other pharmacies agreed to. Today ODS will mail the attached letter to 5,329 employees who have used Walgreens in the past 6 months. We are working closely with ODS and our customer service staff to anticipate questions and ease the transition for our members. Although we are concerned that this is a disruption for OEBB members, we recognize that if we want a sustainable delivery system we must insist that providers accept fair rates without exceptions. Thank you for your partnership in assisting members with this transition. If you have further questions, please call OEBB Member Services at (888) 469-6322, or email: oebb.benefits at state.or.us. Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Member Letter Network Changes 7-1-2011_ODS19_Walgreens.docx Type: application/octet-stream Size: 750187 bytes Desc: Member Letter Network Changes 7-1-2011_ODS19_Walgreens.docx URL: From myoebb at listsmart.osl.state.or.us Fri Jun 3 10:49:10 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 3 Jun 2011 10:49:10 -0700 Subject: [MyOEBB] MyOEBB EE Plan Management is open through June 17th-*2 Weeks Until Close* Message-ID: *2 WEEKS UNTIL CLOSE OF EE PLAN MANAGEMENT* MyOEBB has opened Plan Year 2011-12 Plan selection goes through Friday, June 17th For access to the rates and plan designs please click on the link below: http://oregon.gov/DAS/OEBB/ The Board made some significant changes to Providence Medical Plans 2 and 2A and ODS Medical Plan 4. Beginning October 1, 2011, these plans will have limited provider networks which means they will only be available in certain parts of Oregon. ODS Medical Plan 4 will be available in Multnomah, Clackamas, Yamhill, Clark, Marion, Polk, and Washington counties. Providence Plans 2 and 2A will require the use of medical home clinics and practitioners that are located in many, but not all areas of the state. Also, the Board voted to discontinue the following plans: * ODS Vision Plan 5 * ODS Dental Plan 5 * ODS Dental Plan 5/Ortho * Willamette Dental Plan 7/Ortho Alt 2 * Kaiser Dental Plan 7 * Kaiser Dental Plan 7/Ortho Alt 1 (Plan A) * Kaiser Dental Plan 7/Ortho Alt 2 (Plan B) * Kaiser Dental Plan 8/Ortho Alt 1 (Plan A) These plans will terminate on September 30, 2011, and will not be available for selection during EE Plan Management. This will mean some entities and/or employee groups may need to select different plans during this EE Plan Management timeframe to continue to offer choices to employees. Plan selection will go through Friday, June 17th. We ask that entities enter the MyOEBB Admin Module during this time to select new plan offerings for their employee groups or simply confirm existing plan offerings if no changes are necessary or desired. During this time OEBB staff will also be presenting these changes to Insurance Committees at meetings scheduled throughout the state and will be available to assist your educational entity with benefit plan selections. You can contact an OEBB Benefit Analyst 8 a.m. to 5 p.m. PST Monday through Friday with questions concerning EE Plan Management at 1-888-469-6322 or by emailing us at OEBB.benefits at state.or.us. Our goal is to make this plan selection time period as easy as possible for your Insurance Committee and benefit staff. Let us know how we can help or if you have any questions. Thanks, Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Fri Jun 10 09:13:24 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 10 Jun 2011 09:13:24 -0700 Subject: [MyOEBB] ODS letter re: mail order providers Message-ID: Dear Business Managers, Superintendents and Benefits Administrators - ODS recently mailed the attached letter to select members who have recently used the Wellpartner mail order pharmacy service. The letter is simply an early notification that ODS will be changing mail order providers effective October 1, 2011 and offers an incentive for members to try a new mail order prescription provider prior to that change. Since OEBB had been sending so many other communications on more pressing matters recently, we opted not to send a separate communication about this particular mailing prior to its delivery. In light of a few questions we received yesterday, we realized it may be helpful for you to have a copy in case you're fielding similar questions. We try to be mindful of the number of communications we send you, and we realize there have been many recently. Thank you for your patience and continued attention. If you have any questions, feel free to contact me directly, or any of the following resources: OEBB Member Services, 888-469-6322, oebb.benefits at state.or.us ODS Pharmacy Services, 866-923-0411 Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Member Letter Mail Order Providers_OEBB (5 27 11).docx Type: application/octet-stream Size: 752802 bytes Desc: Member Letter Mail Order Providers_OEBB (5 27 11).docx URL: From myoebb at listsmart.osl.state.or.us Thu Jun 16 11:04:43 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Thu, 16 Jun 2011 11:04:43 -0700 Subject: [MyOEBB] MyOEBB System Maintenance and Downtime Sunday, June 19th Message-ID: Hello, In order to update ssl certificates (web certificates) for MyOEBB systems (Administrative and Member Module) OEBB will need to bring the systems down for maintenance. The MyOEBB systems will be unavailable on Sunday, June 19th starting at 9 p.m. OEBB expects the maintenance to last about 2 hours. Thanks for your cooperation and have a great weekend! Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Tue Jun 21 16:25:41 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Tue, 21 Jun 2011 16:25:41 -0700 Subject: [MyOEBB] Establishing HSA accounts with U.S. Bank Message-ID: Dear Superintendents, Business Managers and Benefits Administrators: We've been getting a number of requests for information on how to establish accounts for employees who choose to participate in the HSA accounts available through U.S. Bank beginning October 1, 2011. Starting this process as early as possible will help U.S. Bank establish accounts for all employees who desire one by the October 1, 2011, effective date. * To learn more about establishing these accounts for your employees, please go to: www.oregon.gov/oha/oebb/entity/HSAsetup.shtml. * If your entity has confirmed your EE Plan Management selections, but did not select ODS Medical Plan 9 and would like to add it, please contact Linda Tullis by phone at (503) 378-3329, or by e-mail at linda.tullis at state.or.us as soon as possible. If your entity did not select ODS Medical Plan 9 and did not intend to do so, you can disregard this message. You are also invited to attend one of the upcoming phone conferences hosted by U.S. Bank to assist OEBB educational entities with this process: * Tuesday, June 28, 2011 (1pm - 2pm PST) * Tuesday, July 5, 2011 (1pm - 2pm PST) * Tuesday, July 12, 2011 (1pm - 2pm PST) No registration necessary. To participate, just call in during one of the above times. Dial 1-877-747-4538, then when prompted, enter the passcode: 3481509. In these phone conferences U.S. Bank will give a general overview of the benefit and walk you through the forms, answer any questions you may have and give you a preview of what to expect down the road. For other benefit-related questions, please call OEBB Member Services at 1-888-4My-OEBB (1-888-469-6322) or e-mail: oebb.benefits at state.or.us. Thank you, Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Wed Jun 22 12:00:19 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Wed, 22 Jun 2011 12:00:19 -0700 Subject: [MyOEBB] MyOEBB Out of Pocket Cost Sheet Message-ID: Out-of-Pocket Cost Sheet It's that time once again! OEBB would like to give you the opportunity to provide your educational entity Out-of-Pocket Cost Sheet for the upcoming 2011-12 Plan Year. This will allow your employees to review their costs/contributions online while enrolling in benefits during the 2011-12 open enrollment period from August 15th through September 15th. OEBB Out-of Pocket Cost Sheet Guidelines * Please submit one document (with all your plan selections) which will represent the Out-of-Pocket Cost Sheet as indicated per educational entity. Remember, this means all your employee/member types will utilize the same document. So, if I am a Licensed-Full-time/OEA employee, I will also see the costs/contributions for Classified-Full-time/OSEA employees for my entity. * Employees from your educational entity will only see the Out-of-Pocket Cost Sheet for their school. So, if I work at the Astoria School District I won't see the Tillamook School District Out of Pocket Cost Sheet; I will only see the Astoria document. * Please make sure your document is accurate as OEBB will not take responsibility for the accuracy and/or completeness of the Out-of-Pocket Cost Sheet provided. * If your educational entity should choose not to submit an Out-of-Pocket Cost Sheet, OEBB will provide a statement directing the employee to contact their educational entity benefits office. How do I submit my Out- of- Pocket Cost Sheet? * OEBB will allow one Word or Excel document per educational entity. * We are asking that you send this document to Lynn Pancoast via email no later than July 29th. Due to the nature of this document OEBB cannot accept this document via fax, scan or hard copy. lynn.m.pancoast at state.or.us Need OEBB assistance? Call 1 (888) 4MY-OEBB! -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Mon Jun 27 16:42:57 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Mon, 27 Jun 2011 16:42:57 -0700 Subject: [MyOEBB] What to expect preceding, during and after OEBB Open Enrollment. Message-ID: Hello, First, let me say "Thank You" for a successful MyOEBB EE Plan Management period. Next I'd like to let entities know what OEBB will be doing over the next several months preceding, during and following Open Enrollment. Friday, July 1st OEBB will add a few system enhancements to MyOEBB Member and Administrative Modules. * The first enhancement will be a QSC enhancement we have been working on due to Federal Healthcare legislation regarding rescission. This enhancement will better define retro and future dates and members' ability to add, drop or change plans/dependents based on specific QSC events. * The next system enhancement, also due to Federal Healthcare Reform, will ask the member (or the entity administrator on the member's behalf) to enter an ethnicity, race and primary race (if more than one race is selected) for the member and each dependent. OEBB is currently updating enrollment forms to reflect this change which can be found on the "Member Forms" page of the OEBB website at: www.oregon.gov/OHA/OEBB/forms.shtml. * Lastly, OEBB is adding the ability for the member to enter a different address for each dependent in the Member Module (this already exists in the Admin Module). This method will now be the preferred method to notify all carriers when the dependent lives out of state, so the appropriate benefits can be applied. The week of July 4th OEBB will transmit all 2011-12 group plan choices to the carriers to enable them to set up groups in their systems which allow the carriers' to accept electronic files containing members' new plan choices once open enrollment is complete. Friday, July 8th OEBB will pull live data out of the MyOEBB system for our Open Enrollment Mail Out. This data pull will consist of the group plans each entity has selected along with your employees in our system. To ensure that employees receive the correct mailing, you may want to review your employee addresses and make sure employees are coded in the correct employment groups. This mailing will consist of a cover letter explaining open enrollment along with the employee's group plan choices. OEBB anticipates this mailing to be out to all OEBB members no later than Friday, August 5th. Additionally, OEBB will mail postcards to members as a "Heads Up" reminder that open enrollment is coming up and also to notify members if their medical plan is no longer available due to Board expiration or entity deselecting. Friday, August 5th and Sunday, August 14th OEBB will bring MyOEBB Administrative and Member Modules down to perform open enrollment maintenance. The MyOEBB systems will be unavailable during this two day period. During this time, OEBB will be moving employees over to their 2011-12 plans and mass enrolling groups in Basic Life, Basic AD&D, Mandatory Short-term and Long-term Disability and Long-term Care. Additionally, OEBB will be removing the Medicare flag for members or dependents marked as "No" (not eligible for Medicare) in the system which will prompt the member to answer this question when enrolling for the 2011-12 plan year. Members or dependents marked "Yes" (Medicare eligible) will remain flagged "Yes". What can educational entities do to make sure their employees are ready in MyOEBB prior to these down times? 1. Make sure your employees have the correct Employment/Member Types. * This means if you have an employee changing from an Administrator to a Superintendent employment type effective October 1st please ensure they are labeled that way in MyOEBB prior to Friday, July 8th with the appropriate effective date of the change. 2. Make sure all your eligible employees are in MyOEBB. * Ensure all eligible employees are in MyOEBB prior to the rollovers so they can be mass enrolled in any appropriate plans. If an eligible employee is not in MyOEBB prior to the rollovers, you will need to manually enroll them in Basic and Mandatory Plans. 3. Make sure all your non-eligible employees are termed out of MyOEBB. * Terminate all employees in MyOEBB if they are no longer eligible for benefits with your educational entity. Ineligible employees remaining in the system may show up on the October invoice due to being mass enrolled in plans or they may mistakenly enroll themselves in the Member Module during Open Enrollment. 4. Make sure all salary information is entered in MyOEBB. * In order for your educational entity to be invoiced correctly, salary information should reflect their current salary in MyOEBB. OEBB will make the following reports available in your Document Management area after August 5th and again after August 14th. * Employees mass enrolled in Basic Life, Basic AD&D, Mandatory Short-term and Long-term Disability and Mandatory Long-term Care * Employees who do not have medical coverage * Employees who do not have dental coverage * Employees who do not have vision coverage * Salary Information for each employee * Plan Discrepancies Monday, August 15th through Thursday, September 15th OEBB Open Enrollment - Employees can initially enroll in plans, change/drop plans and add/drop dependents. Early retirees can change/drop plans and can drop dependents. Members should also use this time to identify dependents in MyOEBB by entering addresses for out-of-area dependents, indicate Medicare eligibility due to age or disability, ensure only eligible dependents are included on the desired plans and identify ethnicity and race for themselves and any covered dependents. OEBB telephone lines will be open Monday through Friday from 7 a.m. to 6 p.m. and from 7 a.m. to midnight on September 15th. Friday, September 16th OEBB will pull live data out of the MyOEBB system for our post Open Enrollment Mail Out. This data pull will reflect the plans in which members and their dependents are enrolled for the 2011-12 plan year. This mailing will contain a cover letter providing links to required notices and an explanation of their enclosed Benefit Summary. Information about the upcoming Dependent Eligibility Verification (DEV) review and their QSC rights will also be enclosed. OEBB anticipates this mailing to be out to all OEBB members no later than Thursday, September 29th. This process will be used for members electing a USPS hardcopy of their post Open Enrollment Mail Out. Friday, September 16th through Friday, September 30th Educational Entity Open Enrollment Clean Up - Entities can use the open segment in the MyOEBB Admin Module to make benefit corrections without using a QSC. This is a great time to review enrollments, make sure enrollments match your entity rules and make sure employees are properly enrolled prior to the start of the 2011-12 plan year. Monday, September 26th OEBB will pull live data out of the MyOEBB system to produce notification letters for those "late enrollee" members and dependents subject to the 12-month waiting period on the dental and/or vision plans. OEBB anticipates this mailing to be out to these specific members no later than Friday, September 30th. Saturday, October 1st The 2011-12 plan year starts. OEBB will electronically send the post Open Enrollment Mail Out to those members who elected this preference in the MyOEBB system during open enrollment. I hope the above schedule helps your educational entity plan for this upcoming open enrollment season. If you have any questions or concerns, please call us at 1 (888) 469-6322. Thanks, Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: