From myoebb at listsmart.osl.state.or.us Mon Oct 3 15:05:56 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Mon, 3 Oct 2011 15:05:56 -0700 Subject: [MyOEBB] Post-Open Enrollment Mailings Message-ID: Dear Business Managers, Superintendents and Benefits Administrators: Please accept my apologies for not getting this message to you sooner. Our goal is to provide at least one week's notice before we send communications out to your employees so you will have an opportunity to ask questions and prepare to assist them with questions or concerns. That being said ... This message is to inform you of two recent mailings: 1) Post-Open Enrollment Benefits Statements were mailed to members in stages last week. This mailing included a cover letter containing links to federally required notices as well as the member's personalized Benefits Statement. Members who selected the "E-mail" option in the MyOEBB member module during Open Enrollment should have received an e-mail with two attachments (the cover letter and their benefits statement) the weekend of October 1st. For those who elected the "USPS" option, or did not indicate a preference on how they wished to receive information during Open Enrollment, hard copies were mailed in batches last week with the final batch going in the mail Friday, Sept. 30th. Please note that the information on the USPS Benefit Statements contains the last enrollment selections that were made during the open enrollment period. These statements do not include any changes that were made by the educational entity once the open enrollment period ended. The information on the E-mail Benefit Statements contains the last enrollment selections as of September 30th. A copy of the cover letter for this mailing can be found online at: http://www.oregon.gov/OHA/OEBB/entity/docs/Post-OE_CoverLtr2011.pdf 2) Letters notifying members flagged as having a 12-month waiting period on their and/or their dependents' dental and/or vision plan(s) are being mailed via USPS today. Please note that these letters were generated using data in the MyOEBB system as of Monday, September 26th. Changes made after the September 26th data pull will not be reflected. A template copy of this letter can be found online at: http://www.oregon.gov/OHA/OEBB/entity/docs/12-moWaitLtr2011.pdf Links to both of these letters can also be found on the Educational Entities Resources page of the OEBB website http://www.oregon.gov/OHA/OEBB/entity/eeResources.shtml under the heading "2011-12 Benefits - Quick Links". If you have any questions about these or any OEBB communications, please contact OEBB Member Services by phone at 888-469-6322, or by e-mail at oebb.benefits at state.or.us. Thank you, Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Mon Oct 10 12:36:51 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Mon, 10 Oct 2011 12:36:51 -0700 Subject: [MyOEBB] First meeting of OEBB's new Benefits Information Exchange (BIE) group Message-ID: Dear Business Managers, Premium Contacts and Benefits Administrators: OEBB will be holding the first meeting of the Benefits Information Exchange (BIE) group on Tuesday, October 11, at 2:00 p.m. in the OEBB/PEBB Board Room (1225 Ferry Street SE, Salem, OR 97301). All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) are welcome to attend either in person or via video stream. Those watching the video stream can contribute to the conversation by e-mail or phone. Link to video stream: http://benefitboards.das.state.or.us/public_folder.html?folder=22 E-mail: oebb.bie at state.or.us Phone: (888) 422-7117 Participant Code: 584090 The conference line does have a limited capacity, so we ask that participants join us via the video stream and only call in when they have something to share with the group, or have a specific question rather than calling in for the entire meeting. We hope this format facilitates open dialogue without requiring people to travel long distances to attend in person. It may evolve over time as we learn what works best. We appreciate your patience as we try this for the first time. Your feedback and suggestions are always welcome. The agenda for this meeting is available at this link: http://www.oregon.gov/OHA/OEBB/docs/BIE/2011/BIEagenda101111.pdf We hope you'll be able to join us. Thank you, Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Tue Oct 11 13:48:34 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Tue, 11 Oct 2011 13:48:34 -0700 Subject: [MyOEBB] Reminder: Join the OEBB Benefits Information Exchange live via webstream Message-ID: Dear Business Managers, Premium Contacts and Benefits Administrators: OEBB will hold the first meeting of the Benefits Information Exchange (BIE) at 2:00pm this afternoon. All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) are welcome to attend either in person or via video stream. Those watching the video stream can contribute to the conversation by e-mail or phone. Link to video stream: http://benefitboards.das.state.or.us/public_folder.html?folder=22 (when we start streaming the meeting you will see a link you can click to "watch") E-mail: oebb.bie at state.or.us (will be monitored throughout the meeting and incoming messages read to the group) Phone: (888) 422-7117 Participant Code: 584090 The conference line does have a limited capacity, so we ask that participants join us via the video stream and only call in when they have something to share with the group, or have a specific question rather than calling in for the entire meeting. The agenda for this meeting is available at this link: http://www.oregon.gov/OHA/OEBB/docs/BIE/2011/BIEagenda101111.pdf Handouts related to the meeting are available at this link: http://www.oregon.gov/OHA/OEBB/docs/BIE/2011/BIEhandouts101111.pdf We hope this format facilitates open dialogue without requiring people to travel long distances to attend in person. It may evolve over time as we learn what works best. We appreciate your patience as we try this for the first time. Your feedback and suggestions are always welcome. We hope you'll be able to join us. Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Mon Oct 31 13:34:17 2011 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Mon, 31 Oct 2011 13:34:17 -0700 Subject: [MyOEBB] ANNOUNCEMENT: GASB 45 Valuation Reports for FYE 2012 and 2013 Message-ID: Good afternoon, OEBB is pleased to announce the continuation of GASB 45 services offered through the agreement between City County Insurance Services and Milliman, Inc. for FYE 2012 and 2013. Please see the following message below from Milliman outlining the GASB 45 valuation process and reporting services offered. Please remember that OEBB has introduced these services to school districts as only an option when pursuing their GASB reporting needs. Districts are free to pursue their own vendor for these services and are in no way obligated to sign up with Milliman. OEBB's purpose is only to provide the option of a value-added service by leveraging the size of the OEBB group with the intent of reducing the cost and administrative burden placed on school districts as a result of the GASB 45 requirements. We hope you find this service helpful and please feel free to call or e-mail myself or Milliman with any questions you might have. Yours very truly, Linda Tullis 503-378-3329 ________________________________ This message discusses Milliman's October 1, 2011 GASB 45 valuation reports for OEBB members, covering financial reporting for fiscal years ending June 30, 2012 and June 30, 2013. Enrollment Complete instructions for GASB 45 services enrollment can be found on the following OEBB web page: http://oregon.gov/OHA/OEBB/GASBoebb.shtml Both new and returning clients may use this web page to enroll in Milliman's services. Who may need an October 1, 2011 Valuation? Ongoing valuation clients of Milliman will receive an e-mail from GASB45OEBBMembers at milliman.com describing their specific situation and advising of action, if any, to be taken for the 2011 valuation process. If you expect to receive an e-mail from us and you do not, please do not hesitate to contact us. Some Districts have received an advisory recommendation letter from Milliman in the past, and have not received any valuations as a result of the advisory recommendation. Those Districts may continue to rely upon the initial advisory recommendation letter so long as the facts stated in that letter remain materially unchanged. In the rare instance where an Employer has implemented a new retiree stipend or medical benefit, a new recommendation letter may be appropriate; please contact our office if this is the case. Entities who have not worked with Milliman on this GASB 45 project in prior years are encouraged to write us at GASB45OEBBMembers at milliman.com . Please let us know if you have ever received a GASB 45 valuation previously, and any other brief background information you feel is appropriate. What if I need an October 1, 2010 Valuation? Milliman is still offering enrollment for October 1, 2010 valuations through October 31, 2011. Please contact Milliman at GASB45OEBBMembers at milliman.com and specify that your District would prefer an October 1, 2010 valuation. Newly Enrolled Entities New entities are welcome to enter this project in the October 1, 2011 actuarial valuation cycle. Entities which have never had a valuation previously, or who have used a different provider, should use the New Clients instructions on the OEBB web site whose link is shown above. Some transition work will be needed to get new clients "up to speed" on the valuations and reporting process. Milliman will fit this transition work into its basic GASB 45 valuation price (no additional charges), provided that the client and its auditors provide all needed information on a timely basis and agree to Milliman's transition proposals. If the client or its auditors want additional transition services, Milliman can provide those services on a time and expense basis. Valuation Prices for October 1, 2011 Valuations Valuation prices are governed under the Actuarial Services Agreement found on the OEBB web page. The Actuarial Services Agreement specifies a schedule of fees and cost of living adjustments. Milliman has voluntarily maintained the 2009 price schedule for the 2011 valuation cycle. These prices are lower than those shown in the Actuarial Services Agreement. An "early bird" reduction of 3% of fees will also apply to entities which enroll in services by November 30, 2011. We recommend you use the online fee estimator to determine the cost of the 2011 valuation report. The reductions to the valuation prices described in the Actuarial Services Agreement are voluntary on Milliman's part. The terms of the Actuarial Services Agreements between Milliman and our clients remain in effect. Future years' valuation prices may be adjusted up or down, not to exceed the amounts specified in those Actuarial Services Agreements. Valuation Report Contents A sample valuation report can be found on OEBB's GASB 45 web page (see link above). The disclosures in the 2011 report will be projected for fiscal years ending June 30, 2012 and June 30, 2013. The two years of projected results reflect that these are generally biennial valuations (i.e. the next valuation date is scheduled to be October 1, 2013). The projections will be based upon the final accounting decisions which your Employer made for the June 30, 2011 disclosure. Timing of Reports Milliman intends to prepare the 2011 valuation reports in two batches. The first batch is for Districts who enroll for GASB 45 services on or before November 30, 2011. It is my informal goal to deliver final reports for this batch by approximately February 15, 2012. The second batch will be prepared and delivered in Summer and Fall 2012. Employers may contact Milliman at any time to start work on this batch. We are aware of the December 31 deadline for filing CAFRs, and we should be able to prepare a timely report for any entity enrolling in services by October 31, 2012. Contact Information Please write to GASB45OEBBMembers at milliman.com or call 503.227.0634 if you have any questions regarding this project. Thanks as always for your participation. We look forward to serving you. Will Clark-Shim >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Milliman Contact Information 111 SW Fifth Avenue, Suite 3700 Portland, OR 97204 Tel 503.227.0634 Fax 503.227.7956 -------------- next part -------------- An HTML attachment was scrubbed... URL: