From myoebb at listsmart.osl.state.or.us Fri Jan 6 14:45:53 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 6 Jan 2012 14:45:53 -0800 Subject: [MyOEBB] OEBB 2012 DEV Drop Form Message-ID: Hello, This past week OEBB sent out the communication to all active employees, early retirees and COBRA continuees to announce the upcoming Dependent Eligibility Review and Audit. This communication has already generated a number of calls from individuals saying they have an ineligible dependent on their coverage and would like to be able to drop coverage on that dependent. Since the real purpose of this review and audit is to identify ineligible dependents and remove them from the OEBB benefits, OEBB will use the following process to facilitate these requests: First, OEBB has created two OEBB Admin QSCs. The first is a "DEV Audit" QSC which OEBB will use to drop in-eligible dependents as a result of the 4,000 members being audited. The second is a "DEV Non-Audit" QSC which OEBB will use as a result of the members dropping ineligible dependents not included in the audit. It is very important that all dropped dependents are tracked by these two QSCs so that OEBB can analyze the return on investment as a result of the audit. OEBB staff will be the only administrators to use these two QSCs and will process these in our office. We ask that entities not drop ineligible dependents using any other process to avoid any potential issues that could result should we audit QSCs in the future. When a member calls OEBB over the next week, we will send out the new form developed just for this purpose (see the link to the "2012 DEV Audit Drop Form" below) and ask them to return it to us for processing. We will copy you on the cover letter accompanying any forms we send out. Beginning Friday, January 13, when the member calls OEBB, we will confirm if the member is included in the audit. If the member is not among the 4,000 members included in the audit, we will ask the member to complete the "2012 DEV Audit Drop Form" and return it to OEBB for processing. If the member is included in the audit, we will ask that they follow with the Towers Watson DEV Review and Audit process which will allow them to identify ineligible dependents that need to be removed from OEBB coverages. http://oregon.gov/OHA/OEBB/entity/eeResources.shtml#Dependent_Eligibilit y_Verification__DEV__Review_and_Audit If a member contacts you directly regarding dropping an ineligible dependent from coverage, please ask them to contact OEBB member services at 1-888-469-6322, or provide them with the "2012 DEV Audit Drop Form" and ask them to send the form to OEBB at the address listed on the form. OEBB will be putting a list of the employees included in the audit sample from your entity in your MyOEBB Document Management on or before Friday, January 13, 2012. If you would like to check that list when responding to employees that are coming to you requesting to remove dependents, you can use the same message OEBB will be giving those members who have been selected for the audit and ask them to follow the Towers Watson DEV Review and Audit process. All other employees can be directed to OEBB. We hope the recent communication regarding the audit and the upcoming audit itself do not cause you a great deal more work. Call us if you have any questions and please feel free to refer employee questions to the OEBB benefit team at 1-888-469-6322. We thank you in advance for your support with this effort. Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Mon Jan 9 15:06:31 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Mon, 9 Jan 2012 15:06:31 -0800 Subject: [MyOEBB] W2 Reporting of Dental and Vision Message-ID: Hello, OEBB has received a few questions over the last week about W2 reporting of dental and vision benefits due to the Affordable Care Act and the Internal Revenue Service. The Affordable Care Act requires employers to report the aggregate cost of employer-sponsored health coverage on employees' W2 forms. The Internal Revenue Service has released Notice 2011-28 , which provides interim guidance on how employers report this information on the Form W2. Although OEBB can't give recommendations and we advise you to consult with your tax consultants we can offer this simple test: 1. Does the member select dental and/or vision separately from medical when they enroll? 2. Does the member pay a separate premium for dental and/or vision? Or does the entity represent the premiums for each benefit as separate? If the answer to #1 and #2 are yes, dental and/or vision are separate and don't need to be reported on the W2. If one answer is yes and one answer is no, then the benefit would need to be reported on the W2. Again, please check with your tax consultant for specifics concerning your entity and employees. Thanks, Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 ________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Fri Jan 13 12:20:27 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 13 Jan 2012 12:20:27 -0800 Subject: [MyOEBB] DEV Review and Audit List Message-ID: Hello, OEBB has deposited a data list of employees and retirees from your entity who were selected for the Dependent Eligibility Review and Audit in your MyOEBB Document Management. The data list is titled "Your entity name-Dev.xlsx". Please review this list and let us know if you have any questions or concerns. You can contact OEBB Customer Service at 1-888-469-6322. The members on this list were sent a selection letter earlier this week and should be receiving their DEV packet next week. Over the duration of the audit, OEBB will place updated reports in your MyOEBB Document Management area which show members who have not responded or the status of the members who have responded. We would appreciate your help in reminding these members of how important it is to respond to Towers Watson by the February 10 deadline. Thank you, Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Thu Jan 19 14:04:57 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Thu, 19 Jan 2012 14:04:57 -0800 Subject: [MyOEBB] FW: [OEBBBUSMAN] BIE MEETING POSTPONED Message-ID: FYI From: oebbbusman-bounces at listsmart.osl.state.or.us [mailto:oebbbusman-bounces at listsmart.osl.state.or.us] On Behalf Of Business Managers-OEBB Sent: Thursday, January 19, 2012 10:51 AM To: oebbbusman at listsmart.osl.state.or.us; oebbpremiumcontact; OEBBSUPERINFO at listsmart.osl.state.or.us Subject: [OEBBBUSMAN] BIE MEETING POSTPONED Due to extreme weather conditions, the BIE meeting scheduled for this afternoon has been postponed. We will try to find a time next week and will send a follow-up communication once the meeting has been rescheduled. Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT33696689.txt URL: From myoebb at listsmart.osl.state.or.us Fri Jan 20 14:27:48 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 20 Jan 2012 14:27:48 -0800 Subject: [MyOEBB] OEBB Revised Enrollment Forms Online Message-ID: Dear Business Managers, Superintendents and Benefits Administrators: Thanks to those of you who have been participating in the new Benefits Information Exchange (BIE), OEBB has revised the Member Enrollment Form to better meet entities' needs. We now have two new versions of the Member Enrollment Form available online. Our regular enrollment form has been revised to better follow the flow of data entry in the MyOEBB system and can be found on the Member Forms page: http://www.oregon.gov/OHA/OEBB/forms.shtml We have also created a customizable version in Word format that should allow you to easily remove sections of the form that don't apply to your entity. This can be found on the Entity Forms page: http://www.oregon.gov/OHA/OEBB/entity/eeForms.shtml If you haven't participated in the BIE meetings yet, we invite you to join us next Thursday, January 26th at 2pm. Full details for this upcoming meeting will be sent to you in a separate e-mail. Please take a moment to look over these new forms and provide additional feedback for further improvements! Thank you, Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From myoebb at listsmart.osl.state.or.us Fri Jan 20 14:57:09 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 20 Jan 2012 14:57:09 -0800 Subject: [MyOEBB] OEBB Benefits Information Exchange (BIE) Meeting Rescheduled for Thursday, Jan. 26 2pm Message-ID: Dear Business Managers, Premium Contacts and Benefits Administrators: Due to inclement weather, OEBB postponed the Benefit Information Exchange (BIE) Group meeting originally scheduled for yesterday afternoon. This month's meeting has been rescheduled for next Thursday, January 26th, 2:00pm - 4:00pm in the PEBB/OEBB Board Room, 1225 Ferry Street SE, Salem, OR 97301. The agenda and presentation slides are attached. All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) are welcome to attend either in person or via video stream. Those watching the video stream can contribute to the conversation by e-mail or phone. Link to video stream: http://benefitboards.das.state.or.us/public_folder.html?folder=22 When the meeting begins, a "Watch" link will appear in this folder. If you log on a little early, you may need to refresh the page in order to see the link. We will begin the stream a few minutes before 2:00 pm. E-mail: oebb.bie at state.or.us (will be monitored throughout the meeting and incoming messages read to the group) Phone: (888) 422-7117 Participant Code: 584090 The conference phone line does have a limited capacity, so we ask that participants join us via the video stream and only call in when they have something to share with the group, or have a specific question rather than calling in for the entire meeting. If you're unable to participate at the scheduled time, the video stream will be recorded and available via this same link until next month's meeting for your review and your feedback is always welcome between meetings. We hope you will be able to join us! Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FINAL - BIE Agenda 012612 .pdf Type: application/octet-stream Size: 137837 bytes Desc: FINAL - BIE Agenda 012612 .pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Report_Mart_1-19-2012.pdf Type: application/octet-stream Size: 460984 bytes Desc: Report_Mart_1-19-2012.pdf URL: From myoebb at listsmart.osl.state.or.us Thu Jan 26 13:35:15 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Thu, 26 Jan 2012 13:35:15 -0800 Subject: [MyOEBB] Today at 2pm -- OEBB's Benefits Information Exchange (BIE) Meeting Message-ID: Dear Business Managers, Premium Contacts and Benefits Administrators: Please join us at 2:00 this afternoon for our monthly Benefits and Information Exchange (BIE) Group - live or web-streamed with much-improved audio! Attached please find the agenda for the meeting as well as a copy of the presentation slides. All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) are welcome to attend either in person or via video stream. Those watching the video stream can contribute to the conversation by e-mail or phone. Link to video stream: http://benefitboards.das.state.or.us/public_folder.html?folder=22 When the meeting begins, a "Watch" link will appear in this folder. If you log on a little early, you may need to refresh the page in order to see the link. We will begin the stream a few minutes before 2:00 pm. E-mail: oebb.bie at state.or.us (will be monitored throughout the meeting and incoming messages read to the group) Phone: (888) 422-7117 Participant Code: 584090 The conference phone line does have a limited capacity, so we ask that participants join us via the video stream and only call in when they have something to share with the group, or have a specific question rather than calling in for the entire meeting. We hope you will be able to join us! Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FINAL - BIE Agenda 012612 .pdf Type: application/octet-stream Size: 137837 bytes Desc: FINAL - BIE Agenda 012612 .pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Report_Mart_1-19-2012.pdf Type: application/octet-stream Size: 460984 bytes Desc: Report_Mart_1-19-2012.pdf URL: From myoebb at listsmart.osl.state.or.us Fri Jan 27 10:18:35 2012 From: myoebb at listsmart.osl.state.or.us (MyOEBB system updates) Date: Fri, 27 Jan 2012 10:18:35 -0800 Subject: [MyOEBB] MyOEBB System Downtime Message-ID: Hello, MyOEBB Admin and Member Modules will be down on Tuesday evening, February 7th starting at 6:00 p.m. PST with an expected up time of around 10:00 p.m. PST. During this downtime OEBB will be upgrading the MyOEBB servers. Thanks, Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: