[MyOEBB] OEBB -- Open Enrollment Meeting Scheduling for 2013 to Begin!

Fri May 31 11:26:57 PDT 2013

Yes, we can move entities in the Northeast area up to the week of August 19.  Last year we had entities scheduled for the first week of open enrollment and they said that it was too early.  We would be happy to move those who want to schedule during the week of August 19 up.  We may have some entities in the Southeast area that are interested in the week of the 26th as well.  We can and do accommodate those changes whenever possible.

Sincerely,

Denise L. Hall
Denise L. Hall, Deputy Administrator
Oregon Educators Benefit Board
http://egov.oregon.gov/OHA/OEBB<http://egov.oregon.gov/DAS/OEBB>
(503) 378-5133
(503) 378-5832 FAX

OEBB encourages all members to stay healthy and be happy!!!!     Pass it on.....
http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

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From: Mishra, Jon [mailto:Jon.Mishra at hermiston.k12.or.us]
Sent: Friday, May 31, 2013 11:09 AM
To: MyOEBB system updates; HALL Denise * OEBB (denise.hall at state.or.us)
Cc: Saul, Katie
Subject: RE: [MyOEBB] OEBB -- Open Enrollment Meeting Scheduling for 2013 to Begin!

Many Eastern Oregon Schools start school before Labor Day. The first day for students is August 26 (the week you will be in our region). Staff come back Aug. 19/20. Our benefits fair is scheduled for August 23.

Can our date be moved up? If not, we cannot comply with your request of scheduling benefits fairs after you have your presentation as we will be in school.

Thanks for your consideration.

From: myoebb-bounces at listsmart.osl.state.or.us<mailto:myoebb-bounces at listsmart.osl.state.or.us> [mailto:myoebb-bounces at listsmart.osl.state.or.us] On Behalf Of MyOEBB system updates
Sent: Friday, May 31, 2013 11:00 AM
To: oebbbusman at listsmart.osl.state.or.us<mailto:oebbbusman at listsmart.osl.state.or.us>; OEBBSUPERINFO at listsmart.osl.state.or.us<mailto:OEBBSUPERINFO at listsmart.osl.state.or.us>; myoebb at listsmart.osl.state.or.us<mailto:myoebb at listsmart.osl.state.or.us>
Subject: [MyOEBB] OEBB -- Open Enrollment Meeting Scheduling for 2013 to Begin!

Dear Superintendents, Business Managers and Benefit Administrators:

OEBB is beginning to prepare for the upcoming annual open enrollment period (August 15 through September 15, 2013).  We anticipate there will be more interest and a lot of questions during the 2013 Open Enrollment period.  As you are probably well aware, this year will be a mandatory enrollment period for all active employees and early retirees that wish to continue coverage under the OEBB medical, dental and vision coverages.  In addition, there will be some fairly significant changes to many of the medical plan designs and OEBB will be introducing the new health education and promotion program "Healthy Futures."

Many of you arrange for open enrollment meetings and/or benefit fairs so employees can learn about benefit and plan changes in addition to new plan offerings available at your educational entity. OEBB staff will be available to provide an overview of program and plan changes for the 2013-14 plan year. In our efforts to continue to educate our members about health care coverage, we will also spend some time explaining the steps and process of comparing medical plan options to help employees select the medical plan that best meets their needs. Carrier representatives will be available to present more details about their plans and services and can answer any questions employees might have as they consider their benefit plan choices for the next plan year.

OEBB will continue to offer both venue types - open enrollment meetings and benefit fairs.  However, it is very important that your employees have the opportunity to hear about the plan design changes and program additions that will go into effect on October 1, 2013, and the interaction during a benefit fair often doesn't allow for this.  This year we will again ask that all benefit fairs be scheduled to immediately follow an OEBB open enrollment presentation. We anticipate open enrollment information sessions will need to be just under two hours for your employees to fully understand the plan offerings and changes for the upcoming plan year, how to begin making their benefit plan selections, and how to join and become a part of the new Healthy Futures program.

As more individuals become interested in the tax savings Health Savings Accounts (HSAs) and Flexible Spending Accounts (FSAs) can offer, we can also schedule special meetings to follow the open enrollment session. These meetings will help employees learn more about Moda Health Plan H (the HSA-compliant OEBB plan offering) and U.S. Bank's HSA account offering, and/or the FSA benefit available through our newest vendor partner (Chard Snyder) for those entities that have elected to use the OEBB partners for these services.  If you are interested in scheduling a time for a special HSA and/or FSA meeting, please note that on the form as well.  These special meetings should also be scheduled to immediately follow an open enrollment presentation and could also be held in conjunction with a benefit fair.

We also recognize that a mandatory enrollment period may increase the need for employees and/or early retirees to get some assistance in using the MyOEBB online enrollment system.  If you are planning to offer a computer lab and would like to have an OEBB representative available to assist you, please note that on the form. (Note: You will need to provide the computers and space)  We will make every attempt to accommodate these requests as well.  Again, the computer lab should also be scheduled to immediately follow an open enrollment presentation and could be held in conjunction with a benefit fair.

We will once again schedule open enrollment meetings by region throughout the state and encourage coordination between districts whenever possible.  This is not required, but would be appreciated as we want to be able to make the best use of our staffing resources during this time period. The scheduling form will ask if you are willing to allow employees from other educational entities in the area to attend your meetings.

The dates we plan to be in the various areas are listed below.  The regions are divided a little differently than you have seen traditionally, so we identified the ESDs and community colleges considered to be in each of the areas.

*         Southeast Oregon - Week of August 19: Harney; Lake; Malheur; Grant; Klamath CC: Treasure Valley CC; Blue Mountain CC

*         Southwest Oregon- Week of August 26: South Coast; Douglas; Southern Oregon; Rogue CC; Southwestern Oregon CC; Umpqua CC

*         Central Oregon - Week of August 26 and September 2: North Central; Jefferson; High Desert; Central Oregon CC

*         Portland/Metro Area & Willamette Valley - Weeks of August 19, August 26, September 2 and September 9: Willamette; LBL; Lane; Lane CC; Linn-Benton CC;; Columbia Gorge ESD; Columbia Gorge CC; Clackamas ESD; Multnomah; Portland CC: Clackamas CC; Mt. Hood CC

*         Northeast Oregon - Weeks of August 26 & September 2 -- Inter-Mountain; Union-Baker; Region 18; Blue Mountain CC

*         Northwest Oregon - Week of August 26: Northwest Regional; Clatsop CC; Oregon Coast CC; Tillamook CC

Our goal is to provide this important information to every employee and early retiree for the 2013-14 plan year.  If you are an ESD or entity representative coordinating or scheduling meetings in your area, please complete the online form by close of business on June 28, 2013.  If you provide your email address in the space provided on the form, once you submit the online form (i.e., click Submit at the bottom of the form), you will receive an email confirmation containing the information you provided for your records.  We hope to be able to meet the specific dates and times of each request, but we may need to contact you to negotiate a different date or time to allow us to coordinate our journeys throughout the state. You can also find a PDF version of the form on the "Educational Entity Forms and Reports" page of our website:

2013 Open Enrollment Request Form<https://adobeformscentral.com/?f=w-ahehV57bpi8lIgr7L9Cw>
http://www.oregon.gov/oha/OEBB/entity/Pages/eeforms.aspx

If the link above doesn't take you directly to the online form, copy and paste this URL into your browser's address bar: https://adobeformscentral.com/?f=w-ahehV57bpi8lIgr7L9Cw

If you have any questions, please contact Linda Freeze at linda.freeze at state.or.us<mailto:%20linda.freeze at state.or.us>, or by calling 1-888-4MyOEBB (1-888-469-6322).  Thank you for your continued support and cooperation as we prepare for a successful 2013 Open Enrollment.

Sincerely,

Denise L. Hall
Denise L. Hall, Deputy Administrator
Oregon Educators Benefit Board
http://egov.oregon.gov/OHA/OEBB<http://egov.oregon.gov/DAS/OEBB>
(

OEBB encourages all members to stay healthy and be happy!!!!     Pass it on.....
http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

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