[ODE-IT] School Fund Claims for Home Schooled & Other Students Exempted from Compulsory School Attendance

[KOUF Peggy]

		Numbered Memoranda are statements of official policy
from the Oregon Department of Education. Please forward these messages,
as needed. Online archives are at
http://www.ode.state.or.us/pubs/memos/memos2004-05.aspx.
		***** 
		MEMORANDUM NO.  032-2004-05
		June 1, 2005
		To:	District and ESD Superintendents, District and
ESD Business Administrators, Private Alternative Education Program
Administrators
		Re:	School Fund Claims for Home Schooled and Other
Students Exempted from Compulsory School Attendance

		During the fall of 2004, Oregon Department of Education
staff visited selected publicly-funded programs serving home-schooled
students.  As a result, the Department identified the need to clarify
when ADM may be claimed for home-schooled and other pupils who are
exempted from compulsory school attendance by ORS Chapter 339 and access
publicly-funded schools or programs part time.

		1. "Resident Pupil" Requirement
			Only resident pupils may be claimed for ADM.
Consistent with ORS 327.006, a pupil is a "resident pupil" if
*	the pupil is a resident of the district, and
*	the district is legally responsible for the pupil's education.
				Districts must determine residency
consistent with ORS 339.133 though 339.137.

				Districts must maintain an attendance
accounting system consistent with OAR 581-023-0006(3) that enables the
district's chief administrator to certify in writing the accuracy of
data reported to the Department of Education on enrollment, attendance,
and membership.  At a minimum, each district must apply these criteria
when determining its legal responsibility for a pupil's full or
part-time education.
*	The pupil is enrolled in a district's regular, charter, or
alternative school or program that is operating pursuant to the Oregon
Revised Statutes and Oregon Administrative Rules governing the school or
program; and
*	The pupil's attendance is recorded and monitored consistent with
other enrolled students; and
*	the pupil is expected to meet the state and district academic,
behavioral, and other standards established for all students in such
schools or programs; and
*	the district creates and maintains the pupil's education records
as required by OAR 581-022-1660(3); and
*	the district includes the pupil's participation, performance,
attendance, dropout and other data in its state school and district
report card and adequate yearly progress reports.

		2. When ADM May be Claimed for Pupils Exempted from
Compulsory Full Time Public School Attendance
			Exempted students enrolled as part-time resident
pupils in a district's regular or alternative schools or programs under
the conditions described in 1 above may generate ADM based on hours of
instruction as permitted by Oregon Administrative Rules and the Oregon
Student Personnel Accounting Manual.  They may be enrolled part-time in
a charter school if the charter school has at least 25 students enrolled
for the comprehensive instructional program prior to the enrollment of
any part-time students.  A district may not claim an exempted student
for ADM if the student is not a resident of the district or if the
district does not have legal responsibility for the student's education.

		3. Alternative Education Programs: Accountable
Activities
			Together, ORS 336.615 through ORS 336.637 and
OAR 581-022-1350 require instruction in public and private alternative
education programs that assists students in achieving the academic
standards of the district and the state.  To be eligible for payments of
state school funds, an activity must be described in OAR 581-023-0008,
must be approved by the school district by contract, and must assist the
students in achieving the local and state academic standards.  For
example, instruction and activities offered by a registered private
alternative program must meet the requirements of the ORS and OAR and be
approved by each contract with a school district.

		4. Tuition
			A district school board may determine who is not
a resident of the district, admit nonresident students, fix rates of
tuition for nonresident students, and fix tuition for students receiving
instruction in programs which are not part of the regular school
program.  Districts may charge tuition for services provided to exempted
students who do not qualify as resident pupils.  Even if tuition is not
charged, ADM may not be claimed for those students.

		5. Students with Disabilities
			A district may include a student with
disabilities who is home schooled in its calculation of ADM if the
student is currently eligible to receive service, has a current IEP, and
is receiving special education services from the district.  ADM would be
calculated as it would be for any other student in the district with
similar disabilities.

		Implementation Timeline
			Compliance with 1-5 above is required under
Oregon state law and administrative rule.  Any adjustments to future
claims for state school funds necessary to comply with 1-5 above must be
implemented no later than July 1, 2005.

		Please submit general requests for information or
technical assistance to:
				Cliff Brush
				Oregon Department of Education
				255 Capitol Street NE
				Salem, OR 97310
				Phone :	503.378.3600, ext. 2285
				Fax:		503.378.5156

			Please submit requests for information about ADM
reporting to:
				Tamara Forrette
				Oregon Department of Education
				255 Capitol Street NE
				Salem, OR 979310
				Phone: 	503.378.3600, ext. 2629
				Fax:		503.378.3600, ext. 5156

		Thank you for your attention to this matter.  Accurate
calculations of ADM are essential to our shared accountability for
expenditures of state school funds


		Salam A. Noor, Ph.D.
		Assistant Superintendent
		Office of Educational Improvement & Innovation &
Innovation



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