[ODE-IT] School Fund Claims for Home Schooled & Other Students,
Memo #032-2004-05
KOUF Peggy
Peggy.Kouf at state.or.us
Thu Jun 2 16:16:55 PDT 2005
Numbered Memoranda are statements of official
policy from the Oregon Department of Education. Please forward these
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http://www.ode.state.or.us/pubs/memos/memos2004-05.aspx.
*****
MEMORANDUM NO. 032-2004-05
June 1, 2005
To: District and ESD Superintendents,
District and ESD Business Administrators, Private Alternative Education
Program Administrators
Re: School Fund Claims for Home Schooled and
Other Students Exempted from Compulsory School Attendance
During the fall of 2004, Oregon Department of
Education staff visited selected publicly-funded programs serving
home-schooled students. As a result, the Department identified the need
to clarify when ADM may be claimed for home-schooled and other pupils
who are exempted from compulsory school attendance by ORS Chapter 339
and access publicly-funded schools or programs part time.
1. "Resident Pupil" Requirement
Only resident pupils may be claimed for
ADM. Consistent with ORS 327.006, a pupil is a "resident pupil" if
* the pupil is a resident of the district, and
* the district is legally responsible for the pupil's education.
Districts must determine residency
consistent with ORS 339.133 though 339.137.
Districts must maintain an attendance
accounting system consistent with OAR 581-023-0006(3) that enables the
district's chief administrator to certify in writing the accuracy of
data reported to the Department of Education on enrollment, attendance,
and membership. At a minimum, each district must apply these criteria
when determining its legal responsibility for a pupil's full or
part-time education.
* The pupil is enrolled in a district's regular, charter, or
alternative school or program that is operating pursuant to the Oregon
Revised Statutes and Oregon Administrative Rules governing the school or
program; and
* The pupil's attendance is recorded and monitored consistent with
other enrolled students; and
* the pupil is expected to meet the state and district academic,
behavioral, and other standards established for all students in such
schools or programs; and
* the district creates and maintains the pupil's education records
as required by OAR 581-022-1660(3); and
* the district includes the pupil's participation, performance,
attendance, dropout and other data in its state school and district
report card and adequate yearly progress reports.
2. When ADM May be Claimed for Pupils Exempted
from Compulsory Full Time Public School Attendance
Exempted students enrolled as part-time
resident pupils in a district's regular or alternative schools or
programs under the conditions described in 1 above may generate ADM
based on hours of instruction as permitted by Oregon Administrative
Rules and the Oregon Student Personnel Accounting Manual. They may be
enrolled part-time in a charter school if the charter school has at
least 25 students enrolled for the comprehensive instructional program
prior to the enrollment of any part-time students. A district may not
claim an exempted student for ADM if the student is not a resident of
the district or if the district does not have legal responsibility for
the student's education.
3. Alternative Education Programs: Accountable
Activities
Together, ORS 336.615 through ORS
336.637 and OAR 581-022-1350 require instruction in public and private
alternative education programs that assists students in achieving the
academic standards of the district and the state. To be eligible for
payments of state school funds, an activity must be described in OAR
581-023-0008, must be approved by the school district by contract, and
must assist the students in achieving the local and state academic
standards. For example, instruction and activities offered by a
registered private alternative program must meet the requirements of the
ORS and OAR and be approved by each contract with a school district.
4. Tuition
A district school board may determine
who is not a resident of the district, admit nonresident students, fix
rates of tuition for nonresident students, and fix tuition for students
receiving instruction in programs which are not part of the regular
school program. Districts may charge tuition for services provided to
exempted students who do not qualify as resident pupils. Even if
tuition is not charged, ADM may not be claimed for those students.
5. Students with Disabilities
A district may include a student with
disabilities who is home schooled in its calculation of ADM if the
student is currently eligible to receive service, has a current IEP, and
is receiving special education services from the district. ADM would be
calculated as it would be for any other student in the district with
similar disabilities.
Implementation Timeline
Compliance with 1-5 above is required
under Oregon state law and administrative rule. Any adjustments to
future claims for state school funds necessary to comply with 1-5 above
must be implemented no later than July 1, 2005.
Please submit general requests for information
or technical assistance to:
Cliff Brush
Oregon Department of Education
255 Capitol Street NE
Salem, OR 97310
Phone : 503.378.3600, ext. 2285
Fax: 503.378.5156
Please submit requests for information
about ADM reporting to:
Tamara Forrette
Oregon Department of Education
255 Capitol Street NE
Salem, OR 979310
Phone: 503.378.3600, ext. 2629
Fax: 503.378.3600, ext. 5156
Thank you for your attention to this matter.
Accurate calculations of ADM are essential to our shared accountability
for expenditures of state school funds
Salam A. Noor, Ph.D.
Assistant Superintendent
Office of Educational Improvement & Innovation &
Innovation
Peggy Kouf
Executive Assistant to Doug Kosty
Assistant Superintendent of
Assessment & Information Services
503-378-3600, ext 2637
peggy.kouf at state.or.us <mailto:peggy.kouf at state.or.us>
Visit our website at http://www.ode.state.or.us
Messages to & from this e-mail address may be made
available to the public under Oregon law
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