From oebbbusman at listsmart.osl.state.or.us Wed Mar 2 12:02:16 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Wed, 2 Mar 2011 12:02:16 -0800 Subject: [OEBBBUSMAN] FW: OEBB -- Upcoming Insurance Committee Meetings -- Planning and Prep Message-ID: We sent the notice below to ESD representatives a couple of weeks ago. You may have already been contacted by your ESD about any interest in setting up insurance committee meetings for the 2011-12 plan selection process. If you have and have already scheduled a meeting time or times, you can disregard this e-mail. If you have been contacted, but haven't yet responded with your date(s) and time(s), we urge you to do so as soon as possible to assist both your ESD and OEBB in finalizing and confirming locations, dates and times. If you haven't heard from your ESD, you can either contact them, or contact Rose Mann at rose.mann at state.or.us to verify whether a meeting or meetings have been scheduled in your area. Organizing these meetings in a central location helps us meet the demand in the short period of time between releasing plan designs and rates and the end of the school year. We understand that limiting meetings to ESDs only can be a major inconvenience for some districts and are willing to consider coordinated efforts between districts and/or even district-specific meetings when there are no other options. Our intent is to be as available as possible within the staffing and time constraints we face. We look forward to coming out and meeting with the employee groups charged with making the plan selections for their coworkers and peers. Please let us know if you have any questions or concerns. Thank you. Sincerely, Denise L. Hall Deputy Administrator Oregon Educators Benefit Board http://egov.oregon.gov/DAS/OEBB (503) 378-5133 (503) 378-5832 FAX OEBB has a new weight management program! Pass it on..... http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. ************************************ From: HALL Denise * OEBB Sent: Wednesday, February 16, 2011 1:49 PM To: 'HALL Denise * OEBB' Cc: MANN Rose * OEBB; 'TULLIS Linda * OEBB' Subject: OEBB -- Upcoming Insurance Committee Meetings -- Planning and Prep In anticipation of the upcoming 2011-12 plan-year, OEBB and its insurance carriers are beginning to prepare for meetings with as many educational entity insurance committees, or groups of employees responsible for the review of benefit plans and options in determining which benefit plans will be offered to employees, as possible. Last year we moved to scheduling most insurance committee meetings through the education service districts (ESDs) located throughout Oregon using a regional approach. We really appreciate the time and effort you put into this last year! We believe this helped us reach out to many more insurance committees than we've been able to in the past and would like to use this method again this year. As a contact in one of the ESDs supporting districts in Oregon, we are requesting you contact the benefit representative or business manager for the districts in your service area to coordinate a date and/or time for in-person insurance committee meetings -- limit two per ESD. We will be notifying individual districts later this week to anticipate hearing from you regarding scheduling these meetings. We will also encourage districts that are unable to arrange a time that works with their ESD to coordinate with other districts or community colleges in their area to schedule meeting times. Our goal is for OEBB/carrier teams to be able to complete all of the meetings needed in a specific area in a two-to three-day period within the block of time designated for the various areas of the state (see below). The regions are broken up a little differently than you see traditionally, so we identified the ESDs and community colleges considered to be in each of the areas. * Northeast Oregon & Northwest Oregon - Week of May 9 (Umatilla-Morrow; Union-Baker; Region 18; Malheur; Treasure Valley CC; Blue Mountain CC; Northwest Regional; Clatsop CC; Oregon Coast CC; Tillamook CC ) * Southeast Oregon & Willamette Valley - Week of May 16 (Harney; Lake; Klamath CC; Willamette; LBL ESD; Lane ESD; Lane CC; Linn-Benton CC) * Central Oregon & Portland/Metro Area - Weeks of May 23 & June 6 (Grant; High Desert; Jefferson; Region 9; North Central; Central Oregon CC; Columbia Gorge CC; Clackamas ESD; Multnomah; Portland CC: Clackamas CC; Mt. Hood CC) * Southwest Oregon & Willamette Valley - Week of May 30 (South Coast; Douglas; Southern Oregon; Rogue CC; Southwestern Oregon CC; Umpqua CC; Willamette; LBL ESD; Lane ESD; Lane CC; Linn-Benton CC) We expect the presentations to last approximately 2 hours. OEBB staff will provide the 2011-12 rates, summarize any pertinent rules or rule changes and answer program and eligibility questions. We also anticipate rolling-out a new Health Savings Account (HSA) vendor on October 1, 2011, and will be able to provide additional information on this new option. Carrier representatives will provide information on all plans available and plan changes, identify new resources and tools available to members online and answer specific benefit-related questions. Benefit and benefit plan selections are very important decisions. OEBB's goal is to provide this important information to every employee who participates in the plan selection process for the 2011-12 plan year. Plan selections (including health, pharmacy, dental, vision, life, disability, AD&D, long-term care and employee assistance program options) must be completed in MyOEBB by no later than June 17, 2011, for 2011-12 plan year. Once you have identified meeting dates and times for the entities in your area and you are ready to schedule an insurance committee meeting or meetings, please complete the attached form for each meeting individually and return it/them to Rose Mann at rose.mann at state.or.us no later than close of business on April 15, 2011. We will do everything we can to accommodate the dates and times that work best for you and your entities, but we may need to contact you to resolve any conflicts. We will confirm receipt and the meeting date(s) and time(s) or contact you regarding any conflicts within five working days of receiving the form. If you have any questions, please contact Linda Tullis at Linda.tullis at state.or.us , or by calling 1-888-4MyOEBB (1-888-469-6322). Thank you for your continued support and cooperation as we prepare for a successful 2011-12 plan year. Please note: Insurance Committee webinars may be scheduled if there is sufficient interest. Please see the attached 2011 Insurance Committee form to indicate your interest. Sincerely, Denise L. Hall Deputy Administrator Oregon Educators Benefit Board http://egov.oregon.gov/DAS/OEBB (503) 378-5133 (503) 378-5832 FAX OEBB has a new weight management program! Pass it on..... http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. ************************************ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2011 Insurance Committee Form.pdf Type: application/octet-stream Size: 265296 bytes Desc: 2011 Insurance Committee Form.pdf URL: From oebbbusman at listsmart.osl.state.or.us Tue Mar 8 14:56:38 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Tue, 8 Mar 2011 14:56:38 -0800 Subject: [OEBBBUSMAN] OEBB Closed on Friday, March 18, 2011 Message-ID: OEBB Closed on Friday, March 18, 2011 Because of state budget reductions, OEBB will be closed on Friday, March 18, 2011. The offices will re-open on Monday, March 21, 2011. Thank you for your patience. Full list of closed agencies Thanks, Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From oebbbusman at listsmart.osl.state.or.us Tue Mar 8 15:40:39 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Tue, 8 Mar 2011 15:40:39 -0800 Subject: [OEBBBUSMAN] MyOEBB (both Admin and Member Module) will be under maintenance this Saturday, March 12th Message-ID: Hello, OEBB will bring down the MyOEBB system (both the Admin and Member Module) this Saturday, March 12th for the entire day to perform required maintenance. We anticipate the system will be up and operational on Sunday, March 13th. We are sorry for any inconvenience this may cause your educational entity. Thanks, Linda Tullis Benefits Manager Oregon Educators Benefit Board 1225 Ferry Street SE Salem, OR 97301 Office: (503) 378-3329 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: From oebbbusman at listsmart.osl.state.or.us Thu Mar 10 09:31:09 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Thu, 10 Mar 2011 09:31:09 -0800 Subject: [OEBBBUSMAN] Watch today's OEBB Board Meeting live! Message-ID: You can watch today's OEBB Board Meeting live by clicking the link below. http://benefitboards.das.state.or.us/public_folder.html?folder=7 If you have any public comments for the Board, please send to Rose.mann at state.or.us. Please put "public comment" in the subject line. -------------- next part -------------- An HTML attachment was scrubbed... URL: From oebbbusman at listsmart.osl.state.or.us Thu Mar 10 14:06:50 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Thu, 10 Mar 2011 14:06:50 -0800 Subject: [OEBBBUSMAN] The OEBB Benefits Bulletin - March 2011 Message-ID: OEBB's March newsletter is now available online at http://www.oregon.gov/DAS/OEBB/Newsletters/2011/Mar11.shtml In this issue: * How to Get Higher Quality Health Care * Results of Governor's State Employees' Food Drive * Free Program on Childhood Obesity * Slots Available in Chronic Condition Classes * Electronic Cigarettes - Learn the Facts * OEBB Members are Succeeding with Weight Watchers! * Your OEBB resources and plan contacts To update your email address, please log into www.MyOEBB.org. This message is intended for Oregon educational entity employees with benefits through the Oregon Educators Benefit Board. -------------- next part -------------- An HTML attachment was scrubbed... URL: From oebbbusman at listsmart.osl.state.or.us Mon Mar 14 10:31:02 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Mon, 14 Mar 2011 10:31:02 -0700 Subject: [OEBBBUSMAN] Willamette Dental communication Message-ID: Dear Business Managers and MyOEBB Administrators - This morning the attached email will be delivered to members enrolled in a Willamette Dental plan, using the "OEBB_alltopic" listserv. (We've cleaned out this old, unused listserv and populated it with the appropriate individuals specific to this mailing and will remove them from this listserv again after it goes out.) Last Friday Willamette Dental mailed a hard copy of the letter to members who do not have an email address in the MyOEBB system. Just wanted to make you aware of the communication in case you field any questions about it from your employees. Thank you. Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded message was scrubbed... From: unknown sender Subject: changes to Willamette Dental scheduling Date: Mon, 14 Mar 2011 09:47:42 -0700 Size: 779091 URL: From oebbbusman at listsmart.osl.state.or.us Thu Mar 17 15:17:17 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Thu, 17 Mar 2011 15:17:17 -0700 Subject: [OEBBBUSMAN] OEBB -- Proposed Rules Filing Notice Message-ID: The Oregon Educators Benefit Board filed the following proposed rules with the Secretary of State on March 15, 2011: Division 10 - Definitions- Revise definition of eligible employee and correct language related to the term "benefit plan" Division 40 -Enrollment, Active Eligible Employees- Amending the qualified status change rule to recognize a Spouse/Domestic Partner's annual open enrollment or plan year as a qualified status change. Division 80 - Operations-Amending Eligibility and Policy Term Violations rules to include new terminology used by OEBB to define an intentional and unintentional violation, as well as the consequences of each should they occur. A public hearing on these rules will be held on April 21, 2011 at 10:00 a.m. in the OEBB Boardroom at the DAS General Services Building, 1225 Ferry Street SE, Salem, Oregon. You can also provide written comments. Written comments can be emailed to April Kelly at april.kelly at state.or.us or mailed in hard copy to: April Kelly, Oregon Educators Benefit Board, 1225 Ferry Street SE, Suite B, Salem, OR 97301. All public comments must be received no later than 5:00 p.m. on April 29, 2011 to be considered during the rulemaking process. Any comments received after April 29, 2011 will not be reviewed or considered by the OEBB unless the OEBB decides to extend the public comment period to everyone. A copy of these proposed rules are available on the OEBB website at http://www.das.state.or.us/DAS/OEBB . Thank you, April Kelly Lead Benefits Analyst/Rules Coordinator Oregon Educators Benefit Board P: 503-378-6588; Fax: 503-378-5832 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the state of Oregon and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: SOS filing notices Div 10 40 80.pdf Type: application/octet-stream Size: 97232 bytes Desc: SOS filing notices Div 10 40 80.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Divisions 10 40 80.pdf Type: application/octet-stream Size: 370100 bytes Desc: Divisions 10 40 80.pdf URL: From oebbbusman at listsmart.osl.state.or.us Wed Mar 23 09:33:23 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Wed, 23 Mar 2011 09:33:23 -0700 Subject: [OEBBBUSMAN] Emailing ERRP notice today Message-ID: Dear Business Managers and MyOEBB Administrators - The attached email will be sent to a group of OEBB members today regarding OEBB's participation in the Early Retiree Reinsurance Program (ERRP). The notice will be delivered to all subscribers participating in an OEBB medical plan either by email or hard copy as dictated by the program requirements*. Hard copies were mailed Monday March 21st. *With respect to plan participants who are actively working, sponsors may send the form notices electronically, provided these plan participants have the ability to access electronic documents at their regular place of work, and have access to the sponsor's electronic information system on a daily basis as part of their work duties. Recipients of this notice should share the information with their covered dependents, but otherwise do not need to take any action. Please let me know if you have any further questions. Thank you. Jackie Cowsill Communications Coordinator Oregon Educators Benefit Board Voice: (503) 378-5353 Fax: (503) 378-5832 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded message was scrubbed... From: unknown sender Subject: Required Notice - ERRP Date: Wed, 23 Mar 2011 09:03:32 -0700 Size: 110794 URL: From oebbbusman at listsmart.osl.state.or.us Thu Mar 24 17:39:05 2011 From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB) Date: Thu, 24 Mar 2011 17:39:05 -0700 Subject: [OEBBBUSMAN] OEBB -- ERRP employee notification Message-ID: It came to our attention that a message to your employees actually reached employees before we let you know it was being distributed and what to expect. We are sorry this happened and for the additional workload and frustration this has caused many of you. I looked into the sequence of events that resulted in this poor timing. There were a couple of things that happened that were unforeseeable (an employee illness and the listserv system holding the "entity notice" for 23 hours before requesting a release), but we should be making sure we always provide you at least one week's notice whenever possible. Even with an unforeseeable event (or two), that should ensure you know what your employees will be receiving from OEBB well before they get it and will help us prepare for all of the right questions once something actually goes out to employees. The notice itself is written by the federal government, so we weren't able to provide additional OEBB-specific language. We have FAQs posted on our web site now and hopefully these will be helpful to you and your employees. There is also an overview of the ERRP on the web site at: http://www.oregon.gov/DAS/OEBB/announcements.shtml. Let me know if you have any more questions or concerns. Thank you for your patience and understanding. Sincerely, Denise L. Hall Deputy Administrator Oregon Educators Benefit Board http://egov.oregon.gov/DAS/OEBB (503) 378-5133 (503) 378-5832 FAX OEBB has a new weight management program! Pass it on..... http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. ************************************ -------------- next part -------------- An HTML attachment was scrubbed... URL: