From oebbbusman at listsmart.osl.state.or.us  Thu Jan  2 10:25:54 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Thu, 2 Jan 2014 18:25:54 +0000
Subject: [OEBBBUSMAN] No BIE meeting today - it's on the 23rd
Message-ID: <mailman.46.1388687156.10020.oebbbusman@listsmart.osl.state.or.us>

The monthly schedule for our Benefits Information Exchange (BIE) Group meetings has changed.

This month's meeting will be held on Thursday, January 23, 2014 (10 a.m. - noon). The webinar link and agenda will be distributed next week. One of the agenda items for this meeting will be to establish the recurring meeting dates for the rest of 2014.

Please mark your calendars for the 23rd and watch for the agenda email next week - we hope you can join us!


The purpose of the BIE Group is to facilitate improved communication between OEBB and participating educational entities. All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) are welcome to attend either in person or via the iLinc webinar. Please share this invitation with any appropriate coworkers who may not be on our listserv. Typical agenda items include a recap of that month's board meeting, a walk-through of one or two reports in Report Mart, and updates on upcoming MyOEBB system modifications and member communications. We also invite questions and suggestions on any topics you would like to discuss.


Thank you,

Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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From oebbbusman at listsmart.osl.state.or.us  Tue Jan  7 12:55:21 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Tue, 7 Jan 2014 20:55:21 +0000
Subject: [OEBBBUSMAN] Watch today's OEBB Board Meeting live!
Message-ID: <mailman.75.1389128124.2557.oebbbusman@listsmart.osl.state.or.us>

You can watch today's OEBB Board Meeting live by clicking the link below.

http://benefitboards.das.state.or.us/public_folder.html?folder=7


If you have any public comments for the Board, please send to Rose.mann at state.or.us<mailto:Rose.mann at state.or.us>. Please put "public comment" in the subject line.

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From oebbbusman at listsmart.osl.state.or.us  Tue Jan  7 17:31:16 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Wed, 8 Jan 2014 01:31:16 +0000
Subject: [OEBBBUSMAN] OEBB -- Proposed Rules Filing Notice
Message-ID: <mailman.130.1389144680.2557.oebbbusman@listsmart.osl.state.or.us>

The Oregon Educators Benefit Board filed the following proposed rules with the Secretary of State on December 12, 2013:
Division 10 - Definitions, 111-010-0015 - Amended to update and include new definitions used by OEBB.

Division 40-Enrollment, Active Eligible Employees, 111-040-0001, 111-040-0005, 111-040-0011, 111-040-0015, 111-040-0025, 111-040-0030, 111-040-0040, 111-040-0050- Amendments update language when a member returns to a benefit eligible status and other housekeeping amendments.
A public hearing on these rules will be held on January 22, 2014 at 10:30 a.m. in the OEBB Boardroom at the DAS General Services Building, 1225 Ferry Street SE, Salem, Oregon.
You can also provide written comments. Written comments can be emailed to April Kelly at april.kelly at state.or.us<mailto:april.kelly at state.or.us> or mailed in hard copy to: April Kelly, Oregon Educators Benefit Board, 1225 Ferry Street SE, Suite B, Salem, OR 97301.
All public comments must be received no later than 5:00 p.m. on January 31, 2014  to be considered during the rulemaking process. Any comments received after January 31st  will not be reviewed or considered by the Oregon Educators Benefit Board unless OEBB decides to extend the public comment period to everyone.
The notices are attached to this email. The proposed rules are posted to the OEBB website and can be found by clicking:  http://www.oregon.gov/oha/OEBB/Pages/administrativerules.aspx
Thank you,
April Kelly
Lead Benefits Analyst/Rules Coordinator
Oregon Educators Benefit Board
P: 503-378-6588; Fax: 503-378-5832
www.oregon.gov/OHA/OEBB<http://www.oregon.gov/OHA/OEBB>

PUBLIC RECORDS LAW DISCLOSURE
This e-mail is a public record of the state of Oregon and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule.

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From oebbbusman at listsmart.osl.state.or.us  Thu Jan  9 16:29:26 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Fri, 10 Jan 2014 00:29:26 +0000
Subject: [OEBBBUSMAN] Your feedback needed - 2014 BIE Meeting Schedule
Message-ID: <mailman.136.1389313768.4688.oebbbusman@listsmart.osl.state.or.us>

Dear Benefits Administrators, Business Managers, and Premium Contacts -

The OEBB Board has determined that for calendar year 2014, they will meet on the first Tuesday of each month. In turn, we would like to schedule our Benefits Information Exchange (BIE) Group meetings for the third Thursday of each month (10am - noon) to follow the Board meetings. Before we do so, we'd like your feedback. Please use the link below to let us know if this day/time works for you.

https://www.surveymonkey.com/s/BIE2014

Please respond no later than next Wednesday, January 15. (It's very short ... Does this day/time work for you? If not, when would be better?) It should only take a minute or two to respond.

Thank you for helping us better serve you. We will distribute a proposed 2014 meeting schedule as well as the agenda for the January 23 (10am - noon) meeting late next week.

Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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From oebbbusman at listsmart.osl.state.or.us  Fri Jan 10 17:04:58 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Sat, 11 Jan 2014 01:04:58 +0000
Subject: [OEBBBUSMAN] OEBB mailing letters re: Healthy Futures
Message-ID: <mailman.8.1389402301.28849.oebbbusman@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents and Benefits Administrators -

Attached please find four letters OEBB plans to mail late next week (approx. Jan. 15 - 17) targeting specific members who have not yet properly completed Step 1 (Choose to participate) of the Healthy Futures process. It can get a bit cumbersome to explain the requirement that if a spouse/partner is on the subscriber's medical plan, both the subscriber and the spouse/partner need to participate, so we have four different letters targeting different scenarios. Note that there is a field labeled [relationship] where the mail merge will insert the proper relationship for that subscriber, either "spouse" or "domestic partner". That way we can be as specific as possible for that particular subscriber's situation. The four letters attached are as follows:


1)      "Mis-Matched, Member In, Spouse Out" is for situations where the subscriber has a spouse/partner on their medical plan and the subscriber has said "yes" to HF, but the spouse/partner has said "no".

2)      "Mis-Matched, Member Out, Spouse In" is for situations where the subscriber has a spouse/partner on their medical plan and the subscriber has said "no" to HF, but the spouse/partner has said "yes".

3)      "Reminder Ltr, No Spouse" is for situations where the subscriber does not have a spouse/partner on their medical plan and they have said "no" to HF.

4)      "Reminder Ltr, With Spouse" is for situations where the subscriber has a spouse/partner on their medical plan and they both have said "no" to HF.

If you have any questions regarding these communications, please feel free to contact me directly at jackie.cowsill at state.or.us<mailto:jackie.cowsill at state.or.us> or 503-378-5353.

Thank you,

Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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From oebbbusman at listsmart.osl.state.or.us  Wed Jan 15 16:29:12 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Thu, 16 Jan 2014 00:29:12 +0000
Subject: [OEBBBUSMAN] Important Updates on Wellness Activities and Healthy
	Futures
Message-ID: <mailman.121.1389832155.12648.oebbbusman@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents & Benefits Administrators:

We have a number of exciting announcements regarding programs employees can participate in to satisfy their "two wellness actions" requirement for OEBB's Healthy Futures program. Although we hope that every covered employee and spouse/domestic partner will choose to participate in Healthy Futures for 2014, they don't have to participate in Healthy Futures to benefit from these programs. Please take a moment to read through the following program enhancements and share them with your employees.


[cid:image001.png at 01CF120E.ED20DDF0]

Weight Watchers Program Improvements
http://www.oregon.gov/oha/OEBB/docs/WW/WWgateway.pdf

1)      NO MORE CREDIT CARD REQUIREMENT for Online Subscription and E-Tools

This enhancement has been in the works since OEBB first added Weight Watchers as a covered benefit back in 2010, so we are very proud to say it has finally become a reality!

2)      E-Tools now available at no cost to Weight Watchers participants in Southwestern Oregon (Lane, Douglas, Coos, Curry, Jackson and Klamath Counties)

Due to differing franchise agreements, members in these counties previously had to pay out-of-pocket for access to E-Tools, a convenient online/mobile tool to assist participants in researching and tracking PointsPlus values. Weight Watchers has now made it possible for participating OEBB members in these counties to access this application at no cost.

3)      Improved Online Subscription Renewal Process

Weight Watchers now has a dedicated website just for OEBB members to submit and track the status of Online Subscription renewal applications. Download their interactive PDF<http://www.oregon.gov/oha/OEBB/docs/WW/WWgateway.pdf> to learn more.


[HTHUbanner]

Healthy Team Healthy U
http://oebb.healthyteam-secure.com/f/documents/OEBB-Newsletter-January-2014.pdf

Eligibility expanded to include anyone covered on an OEBB medical plan age 18 and over

OEBB members can now form a team with one or more eligible family members (must be 18 or older and enrolled on an OEBB medical plan) so everyone can learn and grow healthier together!


[MoodHelper]

MoodHelper
http://www.oregon.gov/oha/OEBB/docs/2013/MoodHelper_flyer.pdf

Eligibility expanded to include anyone covered on an OEBB medical plan age 18 and over

This ground-breaking online depression treatment program is now available at no cost to anyone age 18 or older who is covered on an OEBB medical plan.


[cid:image004.jpg at 01CF120E.ED20DDF0]

Oregon School Employee Wellness Conference
http://www.oeachoice.com/news-events

March 23 - 25, 2014
Riverhouse Hotel and Conference Center
Bend, OR

There is no registration fee for this valuable conference held in beautiful Bend, Oregon during the first few days of Spring Break. Scholarships are available to Oregon educators, administrators and staff to help with travel costs.


Click the links under each program name to learn more about that program or to sign up. If you have further questions, you can contact the experts at each program using the information provided, or you may call OEBB Member Services at 888-469-6322 or send an email to oebb.benefits at state.os.us<mailto:oebb.benefits at state.os.us>.

Thank you for assisting us in sharing this information with your employees!

Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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From oebbbusman at listsmart.osl.state.or.us  Thu Jan 16 16:13:50 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Fri, 17 Jan 2014 00:13:50 +0000
Subject: [OEBBBUSMAN] Agenda/Handouts for January 23,
	2014 BIE Mtg Webinar (10 am - noon)
Message-ID: <mailman.111.1389917637.26684.oebbbusman@listsmart.osl.state.or.us>

Dear Benefits Administrators, Business Managers, and Premium Contacts:
Thank you to everyone who responded to our survey to help determine the 2014 meeting schedule. The overwhelming majority voted for third Thursdays from 10 a.m. to noon, so that is the schedule we will put in place for 2014, starting in February. (No meetings in August or September, due to Open Enrollment.) This month's meeting will be held a week from today, Thursday, January 23, 2014, 10 a.m. - noon. See log-in details below in the "How" section.
Please see the attached agenda as well as the PDF of "attachments" - Attachment 2 is a color-coded meeting calendar for the year. Please mark your calendars accordingly. If you are one of the few who are unable to make that time, or if you happen to miss a meeting for any reason, you may request a link to the webinar recording after the meeting has ended. We do encourage you to participate as it's happening live, if possible, so you can ask questions and contribute to the discussion, but if you are unable to attend, please send an email to: jackie.cowsill at state.or.us<mailto:jackie.cowsill at state.or.us> to request a link to the recording.
Thank you for your participation and cooperation. We are looking forward to another productive year!
________________________________
What: OEBB's Benefits Information Exchange (BIE) Group Meeting - agenda and handouts attached
When: Thursday, January 23, 2014 (10 a.m. - noon) - third Thursday of each month, 10 a.m. - noon (starting February 2014, no meetings August or September)
Where: Join from any computer via iLinc webinar
Who & Why: The purpose of the BIE Group is to facilitate improved communication between OEBB and participating educational entities. All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) are welcome to attend either in person or via the iLinc webinar. Please share this invitation with any appropriate coworkers who may not be on our listserv. Typical agenda items include a recap of that month's board meeting, a walk-through of one or two reports in Report Mart, and updates on upcoming MyOEBB system modifications and member communications. We also invite questions and suggestions on any topics you would like to discuss.
How:

Use this link to log into the meeting: https://oregonconnect.ilinc.com/join/bfrysbh
After logging in, please enter your name and phone number. The iLinc system will call you so you can participate in the meeting.

Want to prepare your system ahead of time? https://oregonconnect.ilinc.com/systest/bfrysbh
Need technical assistance? http://www.ilinc.com/services/support
________________________________
We hope you will be able to join us next week! Thank you.

Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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From oebbbusman at listsmart.osl.state.or.us  Thu Jan 23 07:59:03 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Thu, 23 Jan 2014 15:59:03 +0000
Subject: [OEBBBUSMAN] REMINDER: Agenda/Handouts for TODAY'S BIE Mtg Webinar
	(10 am - noon)
Message-ID: <mailman.14.1390492749.24980.oebbbusman@listsmart.osl.state.or.us>

This is just a reminder about today's webinar BIE meeting at 10 a.m. The details and documents have not changed since they were originally sent out a week ago. We're simply re-sending for your convenience. We hope you can join us!
________________________________
Dear Benefits Administrators, Business Managers, and Premium Contacts:
Thank you to everyone who responded to our survey to help determine the 2014 meeting schedule. The overwhelming majority voted for third Thursdays from 10 a.m. to noon, so that is the schedule we will put in place for 2014, starting in February. (No meetings in August or September, due to Open Enrollment.) This month's meeting will be held today, Thursday, January 23, 2014, 10 a.m. - noon. See log-in details below in the "How" section.
Please see the attached agenda as well as the PDF of "attachments" - Attachment 2 is a color-coded meeting calendar for the year. Please mark your calendars accordingly. If you are one of the few who are unable to make that time, or if you happen to miss a meeting for any reason, you may request a link to the webinar recording after the meeting has ended. We do encourage you to participate as it's happening live, if possible, so you can ask questions and contribute to the discussion, but if you are unable to attend, please send an email to: jackie.cowsill at state.or.us<mailto:jackie.cowsill at state.or.us> to request a link to the recording.
Thank you for your participation and cooperation. We are looking forward to another productive year!
________________________________
What: OEBB's Benefits Information Exchange (BIE) Group Meeting - agenda and handouts attached
When: Thursday, January 23, 2014 (10 a.m. - noon) - regularly the third Thursday of each month, 10 a.m. - noon (starting February 2014, no meetings August or September)
Where: Join from any computer via iLinc webinar
Who & Why: The purpose of the BIE Group is to facilitate improved communication between OEBB and participating educational entities. All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) are welcome to attend either in person or via the iLinc webinar. Please share this invitation with any appropriate coworkers who may not be on our listserv. Typical agenda items include a recap of that month's board meeting, a walk-through of one or two reports in Report Mart, and updates on upcoming MyOEBB system modifications and member communications. We also invite questions and suggestions on any topics you would like to discuss.
How:

Use this link to log into the meeting: https://oregonconnect.ilinc.com/join/bfrysbh
After logging in, please enter your name and phone number. The iLinc system will call you so you can participate in the meeting.

Want to prepare your system ahead of time? https://oregonconnect.ilinc.com/systest/bfrysbh
Need technical assistance? http://www.ilinc.com/services/support
________________________________
We hope you will be able to join us! Thank you.

Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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From oebbbusman at listsmart.osl.state.or.us  Thu Jan 30 11:27:31 2014
From: oebbbusman at listsmart.osl.state.or.us (Business Managers-OEBB)
Date: Thu, 30 Jan 2014 19:27:31 +0000
Subject: [OEBBBUSMAN] New page on OEBB website - DEV Review Info
Message-ID: <mailman.78.1391110054.22957.oebbbusman@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents & Benefits Administrators:


Per OEBB rules (OAR 111-080-0055<http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_111/111_080.html>), OEBB must complete a Dependent Eligibility Verification (DEV) Review for each participating entity at least once every three years. OEBB plans to begin the first of these reviews in April 2014. The OEBB website now features a new page specifically to share information and help Employing Entities plan for these reviews.

You can find this page in the left-menu of the OEBB site by clicking "Employing Entity Home", and then "Entity DEV Reviews". The direct URL for the page is:

www.oregon.gov/oha/OEBB/entity/Pages/eeDEVReviews.aspx<http://www.oregon.gov/oha/OEBB/entity/Pages/eeDEVReviews.aspx>



This page includes:

*         an overview of the DEV Review process,

*         OEBB's proposed schedule for 2014,

*         complete details on the documentation members will be required to provide,

*         information on using a third party vendor for your entity's review and the process to get third party vendors approved, and

*         a copy of the slides used in a recent presentation to the Benefits Information Exchange (BIE) Group.



We are currently developing Frequently Asked Questions (FAQs) and will add those to the site soon, continuing to enhance them as new questions arise.



Keep in mind, the responsibility to conduct these reviews lies with OEBB, not the employing entity. Entities are not required to incur any additional cost or provide any services related to these reviews. OEBB is simply providing this information in order to make the process as transparent and efficient as possible.

If you have questions about the DEV Review process, please call Erica Hedberg at 503-373-1896 or send an email to: Erica.Hedberg at state.or.us<mailto:Erica.Hedberg at state.or.us>.



Thank you,
Jackie Cowsill
Communications Coordinator
Oregon Educators Benefit Board
Voice: 503-378-5353
Fax: 503-378-5832

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