From oebbsuperinfo at listsmart.osl.state.or.us  Thu Dec  8 12:49:52 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Thu, 8 Dec 2011 12:49:52 -0800
Subject: [OEBBSUPERINFO] Watch today's OEBB Board Meeting live! (improved
	audio!)
Message-ID: <mailman.388.1323377464.18502.oebbsuperinfo@listsmart.osl.state.or.us>

You can watch today's OEBB Board Meeting live by clicking the link
below.

 

http://benefitboards.das.state.or.us/public_folder.html?folder=7

 

 

If you have any public comments for the Board, please send to
Rose.mann at state.or.us. Please put "public comment" in the subject line.

 

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From oebbsuperinfo at listsmart.osl.state.or.us  Fri Dec  9 13:18:03 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Fri, 9 Dec 2011 13:18:03 -0800
Subject: [OEBBSUPERINFO] SAVE THE DATE! 12/15 OEBB Demo - Dependent
	Eligibility Verification
Message-ID: <mailman.482.1323465487.28084.oebbsuperinfo@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents, & Benefits Administrators:

 

Mark your calendars! Thursday, December 15 at 2:00pm, plan to join us
for a web-streamed presentation (with much-improved audio!) explaining
the upcoming Dependent Eligibility Verification Review and Audit. 

 

OEBB staff and representatives from Towers Watson will provide an
overview of the upcoming audit process as well as a demonstration of the
Web portal where members selected for the audit can securely submit
their documentation online. The presenters will also go over the
alternative methods of submitting documentation for those who prefer not
to use the portal.

This presentation will be the first agenda item of our monthly Benefit
Information Exchange (BIE) Group meeting, held in the PEBB/OEBB Board
Room, 1225 Ferry Street SE, Salem, OR 97301. The entire meeting is
scheduled from 2:00 pm to 4:00 pm; the Towers Watson presentation is
expected to take up the first hour. We will send another e-mail with the
full meeting agenda next week.

 

All interested entity representatives (business managers, benefit
representatives, payroll staff, IT staff, etc.) are welcome to attend
either in person or via video stream. Those watching the video stream
can contribute to the conversation by e-mail or phone.

 

Link to video stream:
http://benefitboards.das.state.or.us/public_folder.html?folder=22 

When the meeting begins, a "Watch" link will appear in this folder. If
you log on a little early, you may need to refresh the page in order to
see the link. We will begin the stream a few minutes before 2:00 pm.

 

E-mail: oebb.bie at state.or.us (will be monitored throughout the meeting
and incoming messages read to the group)

 

Phone: (888) 422-7117 

Participant Code: 584090

 

The conference line does have a limited capacity, so we ask that
participants join us via the video stream and only call in when they
have something to share with the group, or have a specific question
rather than calling in for the entire meeting.  

 

This presentation will be recorded and the video will be available
throughout the audit process for anyone who is unable to attend, but we
do encourage you to join live in order to participate in the Q&A. 

 

If you have any questions about this meeting/presentation, please e-mail
me directly at: jackie.cowsill at state.or.us. We hope you will be able to
join us!

 

Jackie Cowsill

Communications Coordinator

Oregon Educators Benefit Board

Voice: (503) 378-5353

Fax: (503) 378-5832

 

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From oebbsuperinfo at listsmart.osl.state.or.us  Fri Dec  9 13:58:36 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Fri, 9 Dec 2011 13:58:36 -0800
Subject: [OEBBSUPERINFO] A request from your OEBB Board Chair
Message-ID: <mailman.613.1323468128.28084.oebbsuperinfo@listsmart.osl.state.or.us>

As many of you are aware, the Oregon Educators Benefit Board (OEBB) is
currently conducting a telephone survey that gathers health status
information on our members. Launched on November 11, the survey collects
data on members' current health status, behaviors that affect health and
worksite wellness and support. Information from the survey is vital to
the Board when creating, monitoring and modifying benefits and programs
that fulfill the health and enrollment needs of our members. To date,
the survey administrator has only been able to complete half of the
necessary survey interviews and asked that we see if you would be
willing to assist in this effort by communicating the importance of the
survey to your employees.

 

On Wednesday, December 14, OEBB will be sending an e-mail to employees
selected to participate reiterating the importance of the survey.  If
possible, we ask that you send a short message to your employees
reminding them how important this survey is in helping the OEBB Board
better understand the health care status and needs of all OEBB members.
We would also appreciate you asking those OEBB members who have been, or
are, contacted to participate in the short survey.  Due to educational
employees' busy work schedules, sample respondents are being contacted
at home in the evening or on weekends. All individual responses will
remain confidential and results of the survey will be reported in
aggregate.  The health status survey is being conducted by an
independent survey firm, "Issues and Answers," and the caller
information should come up on their phone as NORFOLK, VA 757-769-7127.  

 

If you have any questions about the survey, please contact Glenn Baly at
503-378-4960, or at Glenn.W.Baly at state.or.us. Thank you for your
assistance, support and time.  

 

Ron Gallinat, Chair

Oregon Educators Benefit Board

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From oebbsuperinfo at listsmart.osl.state.or.us  Thu Dec 15 13:09:38 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Thu, 15 Dec 2011 13:09:38 -0800
Subject: [OEBBSUPERINFO] Today's OEBB BIE Meeting & Dependent Eligibility
	Presentation
Message-ID: <mailman.174.1323983692.6890.oebbsuperinfo@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents, & Benefits Administrators:

 

Please join us at 2:00 this afternoon for our monthly Benefits and
Information Exchange (BIE) Group - live or web-streamed with
much-improved audio! - including a presentation by Towers Watson
explaining the upcoming Dependent Eligibility Verification Review and
Audit. The meeting will be held in the PEBB/OEBB Board Room, 1225 Ferry
Street SE, Salem, OR 97301. The entire meeting is scheduled from 2:00 pm
to 4:00 pm; the Towers Watson presentation is expected to take up the
first hour. 

 

Attached please find the agenda for the meeting as well as a copy of the
presentation slides.  

 

All interested entity representatives (business managers, benefit
representatives, payroll staff, IT staff, etc.) are welcome to attend
either in person or via video stream. Those watching the video stream
can contribute to the conversation by e-mail or phone.

 

Link to video stream: 
http://benefitboards.das.state.or.us/public_folder.html?folder=22 

When the meeting begins, a "Watch" link will appear in this folder. If
you log on a little early, you may need to refresh the page in order to
see the link. We will begin the stream a few minutes before 2:00 pm.

 

E-mail: oebb.bie at state.or.us (will be monitored throughout the meeting
and incoming messages read to the group)

 

Phone: (888) 422-7117 

Participant Code: 584090

 

The conference phone line does have a limited capacity, so we ask that
participants join us via the video stream and only call in when they
have something to share with the group, or have a specific question
rather than calling in for the entire meeting.  

 

The presentation will be recorded and the video will be available
throughout the dependent eligibility audit process for anyone who is
unable to attend, but we do encourage you to join live in order to
participate in the Q&A. 

 

We hope you will be able to join us!

 

Jackie Cowsill

Communications Coordinator

Oregon Educators Benefit Board

Voice: (503) 378-5353

Fax: (503) 378-5832

 

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From oebbsuperinfo at listsmart.osl.state.or.us  Tue Dec 20 10:33:19 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Tue, 20 Dec 2011 10:33:19 -0800
Subject: [OEBBSUPERINFO] Please sign and return - SSN Consent Form
Message-ID: <mailman.93.1324406008.12586.oebbsuperinfo@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents, & Benefits Administrators:

 

It came to our attention recently that our Social Security Number (SSN)
consent form was outdated and did not match the current language in the
governing rule, nor OEBB's intent.  The updated SSN Consent Form is
posted on the Entity Forms page of our website at:
http://www.oregon.gov/OHA/OEBB/entity/eeForms.shtml.  We have also
attached a copy of the updated form for your convenience.

 

We ask that each educational entity read and sign this consent form
acknowledging the way in which OEBB requests and uses Social Security
Numbers. 

 

A link to Division 60 is provided below:

http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_111/111_060.html

 

Please complete the attached form (one per educational entity) and
return it by January 13, 2012, so we can update our files. You may mail,
fax or e-mail the form to:

 

Oregon Educators Benefit Board 

Attn.: Benefits Department 

1225 Ferry Street SE 

Salem, OR 97301-4278

Fax: (503) 378-5832

 

E-mail: OEBB.benefits at state.or.us

 

If you have questions, please contact OEBB Member Services by phone at
888-4MY-OEBB (888-469-6322) or by e-mail at OEBB.benefits at state.or.us.

 

Thank you, 

 

Denise L. Hall

Denise L. Hall, Deputy Administrator

Oregon Educators Benefit Board

http://egov.oregon.gov/OHA/OEBB <http://egov.oregon.gov/DAS/OEBB> 

(503) 378-5133

(503) 378-5832 FAX

 

OEBB encourages all members to stay healthy and be happy!!!!     Pass it
on.....  http://www.oregon.gov/OHA/OEBB/WellLinks.shtml
<http://www.oregon.gov/OHA/OEBB/WellLinks.shtml>     

 

 

 

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or
otherwise exempt from disclosure under applicable law. If you are not
the addressee or it appears from the context or otherwise that you have
received this e-mail in error, please advise me immediately by reply
e-mail, keep the contents confidential, and immediately delete the
message and any attachments from your system. 

************************************ 

 

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From oebbsuperinfo at listsmart.osl.state.or.us  Tue Dec 20 10:33:19 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Tue, 20 Dec 2011 10:33:19 -0800
Subject: [OEBBSUPERINFO] (w/attachment) Please sign and return - SSN Consent
	Form
Message-ID: <mailman.123.1324406274.12586.oebbsuperinfo@listsmart.osl.state.or.us>

(Sorry, the form is attached now.)

________________________________

 

Dear Business Managers, Superintendents, & Benefits Administrators:

 

It came to our attention recently that our Social Security Number (SSN)
consent form was outdated and did not match the current language in the
governing rule, nor OEBB's intent.  The updated SSN Consent Form is
posted on the Entity Forms page of our website at: 
http://www.oregon.gov/OHA/OEBB/entity/eeForms.shtml.  We have also
attached a copy of the updated form for your convenience.

 

We ask that each educational entity read and sign this consent form
acknowledging the way in which OEBB requests and uses Social Security
Numbers. 

 

A link to Division 60 is provided below:

 

http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_111/111_060.html

 

Please complete the attached form (one per educational entity) and
return it by January 13, 2012, so we can update our files. You may mail,
fax or e-mail the form to:

 

Oregon Educators Benefit Board 

Attn.: Benefits Department 

1225 Ferry Street SE 

Salem, OR 97301-4278

 

Fax: (503) 378-5832

 

E-mail: OEBB.benefits at state.or.us

 

If you have questions, please contact OEBB Member Services by phone at
888-4MY-OEBB (888-469-6322) or by e-mail at OEBB.benefits at state.or.us.

 

Thank you, 

 

Denise L. Hall

Denise L. Hall, Deputy Administrator

Oregon Educators Benefit Board

http://egov.oregon.gov/OHA/OEBB <http://egov.oregon.gov/DAS/OEBB> 

(503) 378-5133

(503) 378-5832 FAX

 

OEBB encourages all members to stay healthy and be happy!!!!     Pass it
on.....  http://www.oregon.gov/OHA/OEBB/WellLinks.shtml
<http://www.oregon.gov/OHA/OEBB/WellLinks.shtml>     

 

 

 

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or
otherwise exempt from disclosure under applicable law. If you are not
the addressee or it appears from the context or otherwise that you have
received this e-mail in error, please advise me immediately by reply
e-mail, keep the contents confidential, and immediately delete the
message and any attachments from your system. 

************************************ 

 

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From oebbsuperinfo at listsmart.osl.state.or.us  Wed Dec 21 16:14:25 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Wed, 21 Dec 2011 16:14:25 -0800
Subject: [OEBBSUPERINFO] OEBB's Dependent Eligibility Verification Review
	and Audit
Message-ID: <mailman.554.1324513090.14302.oebbsuperinfo@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents, and Benefits Administrators:

 

In OEBB's continuing efforts to provide quality, low-cost benefits for
Oregon's educational employees and their families, we will be conducting
a dependent eligibility verification review and audit from January 17 to
February 10, 2012.

 

This verification process will require a sample of OEBB members to
submit proof of the eligibility of all dependents currently enrolled in
their OEBB medical plan. The process will help OEBB ensure that only
dependents who qualify are covered under the benefits program.

 

Covering ineligible dependents on a benefits program increases costs for
everyone. Therefore, dependent eligibility verification processes have
become common practice among employers, and we believe it is an
important practice for OEBB as part of our commitment to fiscal
responsibility. 

 

OEBB has partnered with Towers Watson, a global professional services
firm that specializes in dependent eligibility verification processes,
to perform this review and audit. Working with a third party like Towers
Watson reinforces the confidentiality of the verification process.

 

For those of you who joined the Benefit Information Exchange (BIE)
meeting on Thursday, December 15, to hear more about the review and
audit process, the following explanation of how OEBB will proceed with
this process has changed slightly.  During the presentation by Towers
Watson, we indicated that just over 1,200 employees, early retirees and
COBRA participants who cover dependents did not go into MyOEBB during
the open enrollment period to verify their dependents' eligibility
(i.e., were considered "non-responders").  Following a review of the
methodology used  by OEBB's programmers to identify individuals
identified as "non-responders," it was determined that there were
actually 9,271 employees, early retirees and COBRA participants who did
not enter MyOEBB during the open enrollment period and verify the
eligibility of their covered dependents.  Therefore, we were required to
change the way we identified who would be included in the review and
audit beginning next month as outlined below. 

 

The Verification Process 

 

For this review and audit, Towers Watson will select a random sample of
4,000 OEBB members who were covering at least one dependent on their
OEBB medical plan on December 1, 2011. During the 2011 Open Enrollment
period, members were encouraged to log into the MyOEBB system and verify
the eligibility of all dependents enrolled in their plans - 9,271
members with a dependent on their medical plan did not complete this
online verification process. This group will be randomly sampled at a
higher rate. Of the 4,000 selected for the audit process, 2,300 will be
selected from this group. The remaining 1,700 included in the review and
audit will be randomly selected from those employees who participated in
the dependent verification process during open enrollment. All 4,000
members selected for the audit will be required to provide documentation
(e.g., copies of birth certificate, marriage certificate, etc.) to prove
each dependent's eligibility for coverage on an OEBB benefit plan.

 

Members may respond to the request through a convenient and secure
online process that allows them to submit required dependent
documentation electronically. Members may also choose to complete this
process through mail or via fax by completing a form which will be
included in a Verification Packet mailed to homes. Members who do not
use the online system will need to complete and return this form with
the required documentation. Members must complete the verification
process by February 10, 2012.

 

If members do not provide proper documentation, any unverified
dependents will be terminated from all OEBB benefit plans on or before
March 31, 2012 and offered COBRA continuation of benefits coverage.
Notification letters will be mailed to these members prior to coverage
terminating and educational entities will receive notification from OEBB
so any necessary payroll adjustments can be made.

 

A detailed timeline is attached as well as advance copies of all the
communications to be delivered throughout the process.

Questions

 

If you have any questions regarding the dependent eligibility
verification process, please contact OEBB Member Services at
888-4MY-OEBB (888-469-6322). Thank you for your support with this
important initiative. 

 

Sincerely,

 

Denise L. Hall

Denise L. Hall, Deputy Administrator

Oregon Educators Benefit Board

http://egov.oregon.gov/OHA/OEBB <http://egov.oregon.gov/DAS/OEBB> 

(503) 378-5133

(503) 378-5832 FAX

 

OEBB encourages all members to stay healthy and be happy!!!!     Pass it
on.....  http://www.oregon.gov/OHA/OEBB/WellLinks.shtml
<http://www.oregon.gov/OHA/OEBB/WellLinks.shtml>     

 

 

 

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or
otherwise exempt from disclosure under applicable law. If you are not
the addressee or it appears from the context or otherwise that you have
received this e-mail in error, please advise me immediately by reply
e-mail, keep the contents confidential, and immediately delete the
message and any attachments from your system. 

************************************ 

 

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From oebbsuperinfo at listsmart.osl.state.or.us  Wed Dec 28 15:07:06 2011
From: oebbsuperinfo at listsmart.osl.state.or.us (OEBB - Superintendents)
Date: Wed, 28 Dec 2011 15:07:06 -0800
Subject: [OEBBSUPERINFO] More information for the upcoming Dependent
	Eligibility Verification Review and Audit
Message-ID: <mailman.475.1325113632.18519.oebbsuperinfo@listsmart.osl.state.or.us>

Dear Business Managers, Superintendents, & Benefits Administrators:

 

On December 15, 2011, OEBB and Towers Watson made a presentation to the
Benefits Information Exchange (BIE) Group explaining the upcoming
Dependent Eligibility Verification (DEV) Review and Audit. Links to the
recording and slides from that presentation are now available on the
"Entity Resources" page of the OEBB website: 

 

http://www.oregon.gov/OHA/OEBB/entity/eeResources.shtml#Dependent_Eligib
ility_Verification__DEV__Review_and_Audit

 

As Denise noted in her message last week, the sampling method needed to
be changed after the presentation was made. Details of the change can be
found on the webpage immediately following the links.   

 

We have also attached a list of OEBB Dependent Verification Contacts for
your convenience. 

 

If you have any questions regarding the dependent eligibility
verification process, please contact OEBB Member Services by phone at
888-4MY-OEBB (888-469-6322) or by e-mail at oebb.benefits at state.or.us.

 

Thank you,

 

 

Jackie Cowsill

Communications Coordinator

Oregon Educators Benefit Board

Voice: (503) 378-5353

Fax: (503) 378-5832

 

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