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TO QUALIFY
Your
PD100 application form will be reviewed to verify that you meet the
qualifications stated in this section. To receive credit, your application
form must clearly show that you have:
- Five years of progressively
responsible experience that included the preparation, analysis, and
administration of a budget or fiscal system; OR
- five years of
professional-level experience in accounting, fiscal auditing, management
or program analysis. Experience must have included modeling, forecasting
and analyzing fiscal information; OR
- successful completion of the
Department of Administrative Services Budget and Management Public
Administrative Trainee Program.
A
Bachelor’s Degree in Business, Public or Non-Profit Management,
Finance, Accounting or a related degree (such as Public Policy, Political
Science, Public Administration, Economics or other analytical or technical
degree) may substitute for three years of the required experience.
A graduate-level degree in any of the above areas may substitute for four of
the five years.
You must attach copies of your transcripts if you are
using your degree to qualify.
If
you meet the minimum qualifications listed above, please see the TO APPLY
section at the end of the announcement.
DUTIES AND RESPONSIBILITIES
The
purpose of these positions are to assist in the formulation and development
of the Department's biennial budget and, following legislative approval,
input and maintain budgeted dollars in the accounting records and statewide
budget systems, assist managers in the development, evaluation and analysis
of programs and activities, prepare allotment plans and monitor budget
execution for compliance and/or required funding deviations. Major duties:
- Responsible for planning,
preparation and development of major components of the Department's
biennial budget. Analyzes funding and staffing needs to achieve
policy/program decisions; communicates issues and concerns to Budget
Manager. Uses the Oregon Budget Information Tracking Systems (ORBITS)
and Position Information Control System (PICS) to develop budget
information for presentations, analysis and decision-making. Assists in
developing materials for legislative presentations by Department
management staff. Makes the necessary changes in ORBITS, PICS and agency
budget documents to reflect decisions by the Governor and Legislature;
- Assists functional unit
managers in assessing resources necessary for implementation of proposed
legislation. Coordinates responses from managers. Prepares fiscal impact
statements reflecting the necessary resources; and
- Prepares budget status
reports for program managers. Recommends corrective action as needed.
Reconciles division and program budgets to legislatively approved
budgets. Analyzes expenditures for functional units to ensure operations
are within the scope of the approved budget and legal restrictions
outlined by statute and rule. Identifies potential problems and
recommends solutions to Assistant Directors and managers. Prepares
budget deviation and contingency plans for assigned programs and
divisions. Reallocates resources as needed to reflect expenditure
patterns and plans. Assists in the preparation of Emergency Board
requests and reports. Prepares quarterly allotment plans based on
expenditure patterns and forecasts. Assists the Budget Manager in
development and presentation of training materials. Provides training as
needed. Assists the Budget Manager in identifying the fiscal impact of
special projects, management proposals and options. Serves as a resource
for all Department personnel on budget matters. Serves on various
committees and process teams. Other duties as assigned.
WORKING CONDITIONS
- will be expected to share the
mission, vision, and core values of the department;
- requires being a role-model
of pro-social behavior and having an attitude that conveys dignity and
respect in the treatment of others;
- must be able to acknowledge
that everyone is capable of positive change;
- typical office conditions and
hours;
- may require occasional
overtime during budget preparation and preparation of special analyses;
and
- daily contact with inmate
janitors.
Must
have a valid driver's license and good driving record or provide an
acceptable alternative method of transportation.
BENEFITS
Discover
all the benefits that are available to Department of Correction's
employees like medical, dental, life, and disability insurance coverage.
Employees receive paid time off, retirement benefits and access
to participation in the Oregon Savings Growth Plan.
TO APPLY
You
must submit a State of Oregon
application form (PD100),
copies of transcripts and a cover letter addressing the desired attributes
below. If you have a disability and need an accommodation in the application
process, contact the Department of Corrections at (877) 888-5234. You can get
a state application form from any local State Employment Office or by the
Internet: http://www.odocjobs.com
DESIRED ATTRIBUTES
Attach
a cover letter (not to exceed three pages) addressing the “Desired
Attributes” listed below. Please clearly describe examples of your
actions, and the results of these actions, which specifically demonstrate
your possession of the attributes. If there are several parts to a desired
attribute, answer each part separately. Number your answers to correspond
with each attribute. The experience/training described on the application
along with the Cover Letter will be used to identify which applicants will be
invited for interviews.
The
ideal candidate should have a performance record demonstrating the following
attributes:
- Effective
analytical and problem solving skills combined with strong oral and
written communication skills;
- Technical and professional
experience in the maintenance of an automated budget system and usage of
an automated accounting system;
- Technical and professional
experience in budget development and execution.
- Experience
designing and implementing changes to automated systems or processes for
procedural
requirements, business requirements and /or improved efficiency;
- Working independently;
showing initiative and drive to complete projects accurately; and
- Working as a professional
interacting with executives and management staff effectively and
collaboratively.
If
a small number of applicants, those individuals meeting the minimum
qualifications may be placed on the list with a code of QLF (qualified). If a
large number of applications are received, individuals will be evaluated on
their responses to the questions listed above.
VETERANS PREFERENCE POINTS
 Veterans
Preference Points are awarded to eligible veterans seeking employment
with the Oregon Department of Corrections. Veterans must provide appropriate
documentation to qualify for these additional preference points and must
submit the documentation with each application.
Required documentation must include:
- a copy of the DD214/215 for
the five (5) point preference; OR
- a copy of the DD214/215 and a
public employment preference letter from the United States Department of
Veterans’ Affairs for the ten (10) point preference.
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