[OSFA] Accountant 4 - LD with State Lands

Thu Feb 13 09:21:08 PST 2014

Forwarded on behalf of DSL:  Job Rotation Opportunity with DSL

STATE OF OREGON
invites applications for the position of:
Accountant 4 (Senior Accountant)

JOB CODE:
DSL14-0002

OPENING DATE/TIME:
02/04/14 12:00 AM

CLOSING DATE/TIME:
02/24/14 11:59 PM

SALARY:
$4,480.00 - $6,564.00 Monthly

JOB TYPE:
Limited Duration/Job Rotation

LOCATION:
Salem, Oregon

AGENCY:
State Lands

DESCRIPTION:

The Department of State Lands (DSL) is currently recruiting for One (1), full-time limited duration (through June 30, 2015), position with the Fiscal Services Section within the Finance and Administration Division located in Salem. This position is represented by Local 2238 of the American Federation of State, County and Municipal Employees Union (AFSCME).

NOTE:  This position will also be considered as a job rotation opportunity for current state of Oregon employees. (see supplemental questions).

The Department of State Lands (DSL) is the administrative arm of the State Land Board.  The agency's mission is to ensure a legacy for Oregonians and their public schools through sound stewardship of lands, wetlands, waterways, unclaimed property, estates and the Common School Fund.

DSL manages real estate properties and their mineral and natural resources to generate revenue for the Common School Fund. The agency also manages navigable waterways, including rivers, lakes, estuaries and the territorial sea, for public use. DSL administers Oregon's Removal-Fill Law and wetlands management program, and the state's unclaimed property and estates programs.  All agency revenues are deposited in the state's Common School Fund, which provides earnings distributions to Oregon school districts twice a year.

The Fiscal Services Section is responsible for efficiently and effectively accounting for the financial activity of agency funds.  This activity includes collecting and recording revenues, determining the validity of an processing payments, maintaining inventory records, providing services to Department employees including payroll, insurance, and contract processing, reviewing and analyzing the accounting system to assure adequate accountability, and preparing financial statements and reports.  The unit provides records and reports to comply with legal requirements, to fulfill the information needs of managers and provide information to those outside the agency outside the agency who have an interest in the financial activities of the agency.

DUTIES & RESPONSIBILITIES:

This position provides professional level accounting expertise in operation of the highly complex agency accounting system, including accounts payable, payroll preparation, employee benefits and budget development.  This position works with a highly complex financial system consisting of numerous revenue streams, a $60 million biennial budget, and a statewide financial impact to school districts.  Major duties include:

Assist Fiscal Manager coordinating and preparing agency's Annual Financial Statements and Year-End Closing and Reporting process.  Responsible for determining appropriateness and proper coding of processed transactions, and serves as a technical liaison to staff as necessary.

Review and analyze to verify accurate entries into SFMA and maintain appropriate documentation of process underlying the accounting events.

Resolve complex and unusual accounting problems and ensures systems adaptations and corrections as necessary.  Design systems for tracking and reporting financial information.  Adapt and implement state financial management systems to accommodate special and complex agency accounting needs and to comply with changing generally accepted accounting principles, federal, state, and other external requirements.

Provide consultation with program staff to ensure appropriate application of processes and procedures and use of systems available to pay, invoice and collect money owed to the agency and money paid by outside organizations.

Provide oversight of all accounting events including payroll, accounts payable, accounts receivable, cash receipts, grants, contracting and purchasing.  Review and analyze staff work to verify accurate entries into SFMA, regular reconciliation of accounts, adherence to grant and contract conditions, and maintenance of appropriate documentation of processes underlying the accounting events.

Make process changes as  necessary to ensure that request for financial information about programs is accurate and available.  Serve as a technical and operational resource to the Fiscal Manager and SFO and professional accounting staff and provide advice as necessary.  Review and update draft procedures relating to business and accounting functions for approval by Executive Management, both Agency wide and within Fiscal Services.

Work with the Department of Administrative Services Statewide Accounting and Reporting Services (SARS) and Statewide Financial Management Services (SFMS) staff to ensure DSL accounting systems operates efficiently and provide the information the agency requires to maintain viable operations and meet critical deadlines.

Responsible for the development and production of accurate and timely monthly revenues and expenditures reports.

Research, analyze and develop financial information, reports, spreadsheets, and other technical data as requested.  Routinely provides to Executive Management reports of information provided to other agencies.

Develop summaries, or compilations of data to ensure that Fiscal Manager and CFO is kept informed, involved, and has the information necessary to provide checks and balances and prevent fraud, abuse and misrepresentations.

Serve in a technical and operational advisory capacity to recommend cross training and processes to ensure the integrity of the agency's accounting, payroll, procurement/contracting functions of Fiscal Services.

Work with agency program managers, SARS, other DAS Accounting staff (SFMS) and other organizations to ensure that agency business needs are met and that transactions and decisions are consistent with reporting requirements.

WORKING CONDITIONS

Standard indoor office environment; regular computer use. At times a fast paced work environment with multiple demands.  This position requires the ability to work on multiple tasks, sometimes under pressure of high priority deadlines.  Occasional exposure to hostile or upset people.  Occasional overnight travel and driving required.

QUALIFICATIONS, REQUIRED & REQUESTED SKILLS:

MINIMUM QUALIFICATIONS

A current and valid CPA certificate and four additional years of professional accounting experience*; OR

Six years of professional accounting experience*; and either:
*       A Bachelor's degree in Accounting; or
*       A Bachelor's degree in any discipline that includes or is supplemented by 30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees); or
*       30 quarter (20 semester) credit hours in accounting. Credit hours must be upper division from a system of higher education (four-year institution accredited to grant Baccalaureate degrees); and two years doing independent research and analysis which included making recommendations that resolved issues; or
*       30 quarter (20 semester) credit hours in any of the following: accounting principles, intermediate accounting, advanced accounting, finance, business law, cost accounting, accounting information systems, or auditing; and two years of accounting experience a) classifying, analyzing, and reconciling complex financial data and records; b) designing, recommending, and installing modifications of accounting methods, procedures, forms, and records; c) preparing audited financial statements and reports; d) analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and e) analyzing and interpreting complex accounts and account relationships resulting in accounting entries.
*Two years of the experience must be at the Accountant 3 level, which includes a) designing and modifying accounting systems that require frequent changes in requirements to meet specific business objectives; b) consulting with program managers or external organizations; and c) assuring the proper functioning and accountability of fiscal operations.

15 quarter (10 semester) graduate-level accounting credit hours may substitute for one year of the professional accounting experience. Graduate-level courses used to satisfy the educational requirement may not be used to satisfy the experience requirement.

In the "Work History" section on your application you must clearly describe your experience in each of the areas listed. Failure to provide this information may result in eliminating your application from further consideration.

Credits must be from an accredited college or university.
A photocopy of your transcripts must be submitted with your application form.

List the CPA certificate number in the License/Registration/Certificate section of the application.

Note: Employment will be contingent upon the passing of a fingerprint-based criminal background check. Conviction of a crime will not automatically disqualify an individual from being considered for employment.

Preference will be given to applicants with:
*       Knowledge and understanding of accounting theory and structures, specifically as applied to the Statewide Financial Management Application (SFMA);
*       Experience with Hyperion;
*       Experience working in government accounting; and
*       Experience preparing annual financial reports.

ADDITIONAL INFORMATION:

Your answers to the supplemental questions must be supported by the "Work Experience" section in your Oregon E-Recruit application or may not be considered for this position.

Resumes will not replace the completed "Work Experience" section in your online application.  You may be disqualified if your work experience does not include information used to: 1) meet the minimum qualifications of the job and 2) back up your answers to the supplemental questions.  Only those individuals who most closely match the desired attributes will be invited to an interview.

Only complete applications will be considered.  Be sure to answer all supplemental questions and attach all required documents.  Late submissions will not be accepted.

Note:  A resume (text or attached) will not be reviewed for work experience unless stated in the job posting that it is a required attachment.

To apply, follow the "Apply" link above and complete the Oregon Employment Application online.  You must click the 'Confirm' button at the end of the application by the posted close date to be considered for the job posting.  All application materials (including transcripts) must be received by the closing date/date posted on this job posting.

YOU MUST APPLY ONLINE BY 11:59 P.M. ON MONDAY, FEBRUARY 17, 2014.

Interviews:  Qualified applicants whose responses most closely match the minimum qualifications and desired attributes for this position will be invited to an interview.

Reasonable accommodations for interviews will be provided upon request to individuals with disabilities.

If you are experiencing difficulty applying for this position or have questions, please contact the DSL Human Resources office at 503-986-5223.

**IMPORTANT NOTICE - Email Addresses Now Required**

The state of Oregon is now requiring all applicants have a valid email address.

If you do not currently have an email address and do not know where to go to get one please refer to our Applicant E-Recruit FAQ's web page.  Click on the link below to go directly to question #14 to view several internet providers where you can get a free email account.  The state of Oregon does not endorse any particular provider.

Applicant E-Recruit FAQ's<http://www.oregon.gov/DAS/STJOBS/pages/FAQs.aspx>

Application Reference Number:  DSL14-0002

The Department of State Lands is an Equal Opportunity/Affirmative Action Employer

VISIT OUR AGENCY WEBSITE AT:
http://www.oregonjobs.org

OUR OFFICE IS LOCATED AT:
775 Summer St NE, Suite 100
Salem, OR 97301
503-986-5249
Job #DSL14-0002
ACCOUNTANT 4 (SENIOR ACCOUNTANT)
BV

Accountant 4 (Senior Accountant) Supplemental Questionnaire

Your answers to the 'Supplemental Questions,' will be reviewed to determine if you meet the minimum qualifications (required) and how you meet the desired attributes (requested) for the position to which you have applied. This review may include an automated scoring process and/or a manual review of all or some of the responses. The specific questions and the scoring process used is determined by each hiring authority.  Answers to questions about specific experiences must be supported in your work experience statements in the application form or, if requested, your resume.

Resumes' will NOT be used to determine qualifications unless it clearly states a resume is required in the job posting.  Only those individuals who meet the minimum qualifications and most closely match the desired attributes will be invited to an interview.

Transcripts are required to be attached to your application if you are using education or coursework to meet the minimum qualifications. Transcripts must be from an accredited institution and clearly show 1) your name; 2) the name and address of the institution; 3) the degree received and; 4) required courses completed with a passing grade. For application purposes, photocopies are acceptable; however official or original documents may be requested to validate education.

NOTE: This (transcript) requirement does not apply to all initial applications for positions with the Oregon Legislature or the Oregon Judicial Department; in those branches the requirement, if any, for transcripts is as indicated on the job announcement.

*
1.
Which of the following best describes your highest related level of education?

  High School Diploma or Equivalent
  Some College Coursework, No Degree Received
  Associate's Degree
  Associate's Degree and additional coursework
  Bachelor's Degree
  Bachelor's Degree and additional coursework
  Master's Degree
  Master's Degree and additional coursework
  Doctorate Degree
  Doctorate Degree and additional coursework
  None of the Above

*
2.
Which of the following best describes the focus of your degree?

  Accounting
  Other Related Degree
  My degree is not related
  I do not have a degree

*
3.
If you selected "Other Related Degree" in question 2, please identify the focus of your degree. If you did not, enter N/A.

*
4.
Select the Quarter/Semester hours that best describe your completed coursework in any of the following: accounting principles, intermediate accounting, advanced accounting, finance, business law, cost accounting, accounting information systems or auditing? If you have not completed coursework in these areas, enter N/A.

  N/A
  4 Quarter hours/3 Semester hours
  8 Quarter hours/5 Semester hours
  12 Quarter hours/8 Semester hours
  16 Quarter hours/11 Semester hours
  20 Quarter hours/13 Semester hours
  24 Quarter hours/16 Semester hours
  28 Quarter hours/19 Semester hours
  30 Quarter hours / 20 Semester hours
  32 Quarter hours/21 Semester hours
  36 Quarter hours/24 Semester hours
  40 Quarter hours/27 Semester hours
  44 Quarter hours/29 Semester hours
  45-68 Quarter hours /30-45 Semester hours
  69-95 Quarter hours /46-63 Semester hours
  96-143 Quarter hours /64-95 Semester hours
  144-191 Quarter hours /96-127 Semester hours
  192-239 Quarter hours /128-159 Semester hours
  240 or more Quarter hours /160 or more Semester hours

*
5.
Of the total Accounting credit hours you have completed from question 4, how many are upper division (300 level or higher)?

  None
  4 Quarter hours/3 Semester hours
  8 Quarter hours/5 Semester hours
  12 Quarter hours/8 Semester hours
  15 Quarter hours/ 10 Semester hours
  16 Quarter hours/11 Semester hours
  20 Quarter hours/13 Semester hours
  24 Quarter hours/16 Semester hours
  28 Quarter hours/19 Semester hours
  30 Quarter hours/20 Semester hours
  32 Quarter hours/21 Semester hours
  36 Quarter hours/24 Semester hours
  40 Quarter hours/27 Semester hours
  44 Quarter hours/29 Semester hours
  45-68 Quarter hours /30-45 Semester hours
  69-95 Quarter hours /46-63 Semester hours
  96-143 Quarter hours /64-95 Semester hours
  144-191 Quarter hours /96-127 Semester hours
  192-239 Quarter hours /128-159 Semester hours
  240 or more Quarter hours /160 or more Semester hours

*
6.
Do you have 15 quarter (10 semester) graduate-level accounting credit hours (500 level or above)?

  Yes
  No

*
7.
Do you have a current and valid Certified Public Accountant certificate (CPA)?

  Yes
  No

*
8.
Which of the following best describes your level of experience with ALL of the following: a)classifying, analyzing, and reconciling complex financial data and records; b)designing, recommending, and installing modifications of accounting methods, procedures, forms, and records; c)preparing audited financial statements and reports; d)analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and e)analyzing and interpreting complex accounts and account relationships resulting in accounting entries

  less than 6 months
  6 to 11 months
  12 to 17 months
  18 to 23 months
  2 years
  3 years
  4 years
  5 years
  6 years
  7 years
  8 years
  9 years
  10 years or above
  None of the above

*
9.
Which of the following best describes your level of experience doing independent research and analysis which included making recommendations that resolved issues?

  less than 6 months
  6 to 11 months
  12 to 17 months
  18 to 23 months
  2 years
  3 years
  4 years
  5 years
  6 years
  7 years
  8 years
  9 years
  10 years or above
  None of the above

*
10.
Which of the following best describes your level of professional accounting experience applying accounting theory and principles to examine, account for, reconcile, analyze and interpret standard accounting data and records?

  less than 6 months
  6 to 11 months
  12 to 17 months
  18 to 23 months
  2 years
  3 years
  4 years
  5 years
  6 years
  7 years
  8 years
  9 years
  10 years or above
  None of the above

*
11.
In relation to question 10, which of the following best describes your level of professional accounting experience that included ALL of the following: a)designing and modifying accounting systems that require frequent changes in requirements to meet specific business objectives; b)consulting with program managers or external organizations; and c)assuring the proper functioning and accountability of fiscal operations.

  less than 6 months
  6 to 11 months
  12 to 17 months
  18 to 23 months
  2 years
  3 years
  4 years
  5 years
  6 years
  7 years
  8 years
  9 years
  10 years or above
  None of the above

*
12.
Which of the following best describes your level of government accounting experience?

  0-6 months
  6 months to 1 year
  1 year
  2 years
  3-4 years
  5 years or more

*
13.
Which of the following most closely describes your experience working with Hyperion and SFMA?

  0-6 months
  6 months to 1 year
  1 year
  2 years
  3-4 years
  5 years or more

*
14.
In the text box below, Describe your experience and level of responsibility with Hyperion and SFMA. If you do not have experience in this area, enter N/A.

*
15.
Which of the following most closely describes your experience preparing annual financial reports?

  0-6 months
  6 months to 1 year
  1 year
  2 years
  3-4 years
  5 years or more

*
16.
In the text box below, Describe your experience and level of responsibility preparing annual financial reports. If you do not have experience in this area, enter N/A.

*
17.
Do you have a current and valid driver license?

 Yes     No

*
18.
Are you a current employee (this includes regular status, trial service and limited duration employees, this does not include temporary or contract employees) with the state of Oregon?

  Yes
  No

*
19.
If you are a current state of Oregon employee, would you be interested in a job rotation opportunity? If so, please attach a letter of approval from your current supervisor/manager.

 Yes     No

*
20.
Before you click "Confirm Application" on the next step, be sure to attach all required documents as described in the job announcement.

Transcripts: If you are using education (a degree or coursework) to qualify for this position, transcripts must be submitted for all required or related courses. Transcripts can be official or unofficial at time of application and must include (1) the name of the institution, (2) the degree received, (3) required courses completed with a passing grade, and (4) your name. If you are using your education to meet the minimum qualifications and do not attach your transcripts your application may be removed from consideration.

Veteran's Preference Points: If you are requesting Veteran's Preference points, you must attach the necessary documentation to receive credit. If you do not attach the necessary documentation, points will not be provided.

Work Experience: Your application must verify your responses to the above questions in order to be considered. If your answers are not reflected in the work experience section, your application may be removed from consideration.

Have you demonstrated your work history in your answers and attached all necessary documents?

 Yes     No

* Required Question

Clay
Clayton Flowers, CGFM, OPMA
OSFA President-Elect
503-986-3967
FAX 503-986-4141

*****CONFIDENTIALITY NOTICE*****

This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.

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