<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">
<HTML><HEAD>
<META http-equiv=Content-Type content="text/html; charset=us-ascii">
<META content="MSHTML 6.00.2900.5659" name=GENERATOR></HEAD>
<BODY>
<DIV><SPAN class=475103423-03122008><FONT face=Arial size=2>The following
employment opportunity is being sent on behalf of the Department of Human
Services.</FONT></SPAN></DIV>
<DIV><SPAN class=475103423-03122008><FONT face=Arial
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=475103423-03122008>
<P class=MsoTitle style="MARGIN: 5pt 0in"><STRONG>OREGON DEPARTMENT OF HUMAN
SERVICES</STRONG></P>
<H1 style="MARGIN: 5pt 0in"><FONT size=3>Administrative Services Employment
Opportunity</FONT></H1>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center" align=center><B
style="mso-bidi-font-weight: normal">ACCOUNTING TECHNICIAN 3 – JOB
SHARE<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office"
/><o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center" align=center><B
style="mso-bidi-font-weight: normal">(PAY AND BENEFITS SPECIALIST – 20 HOURS PER
WEEK)<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center" align=center><B
style="mso-bidi-font-weight: normal">$14.27 - $20.46 HOURLY<o:p></o:p></B></P>
<P class=MsoNormal
style="MARGIN: 5pt 0in; TEXT-ALIGN: justify"><B><o:p> </o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: justify"><B>A</B><B
style="mso-bidi-font-weight: normal">NNOUNCEMENT NUMBER:<SPAN
style="mso-spacerun: yes"> </SPAN>LEH88060<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; mso-outline-level: 1"><B
style="mso-bidi-font-weight: normal">CLASSIFICATION NUMBER:<SPAN
style="mso-spacerun: yes"> </SPAN>C0212<SPAN
style="mso-tab-count: 1">
</SPAN><o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; mso-outline-level: 1"><B
style="mso-bidi-font-weight: normal">OPEN:<SPAN style="mso-spacerun: yes">
</SPAN>DECEMBER 3, 2008<o:p></o:p></B></P>
<P class=H4 style="MARGIN: 5pt 0in"><STRONG>APPLICATION DEADLINE:<SPAN
style="mso-spacerun: yes"> </SPAN>DECEMBER 17, 2008</STRONG></P>
<P class=H4 style="MARGIN: 5pt 0in"><STRONG>LOCATION:<SPAN
style="mso-spacerun: yes"> </SPAN><?xml:namespace prefix = st1 ns =
"urn:schemas-microsoft-com:office:smarttags" /><st1:place w:st="on"><st1:City
w:st="on">SALEM</st1:City></st1:place></STRONG></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; mso-outline-level: 1">This position
is with the Administrative Services Division (ASD)/Office of Financial
Services/Payroll Unit, which is part of the Department of Human Services
(DHS).<SPAN style="mso-spacerun: yes"> </SPAN>There is one part-time
<B>job share (approximately 20 hours per week)</B> opening located in <st1:City
w:st="on"><st1:place w:st="on">Salem</st1:place></st1:City>.<SPAN
style="mso-spacerun: yes"> </SPAN>This position includes family health
benefits, leave accrual and is represented by a union.</P>
<P>This recruitment announcement will be used to establish a list of qualified
candidates to fill the current vacancy may be used to fill future vacancies as
they occur.</P>
<P class=MsoBodyText style="MARGIN: 5pt 0in">The Office of Financial Services
(OFS) is responsible for accurately recording and reporting the financial status
of the Department.<SPAN style="mso-spacerun: yes"> </SPAN>OFS is the
steward of the Department’s financial resources ensuring integrity and
accountability by efficiently and effectively providing accurate, accountable
and responsive financial management and business services to DHS clients,
stakeholder, state and federal partners, and employees.</P>
<P class=MsoBodyText style="MARGIN: 5pt 0in">OFS is organized by functional area
providing a full-cycle accounting system including accounts receivable, accounts
payable, contract payments, payroll, receipting and trust, general ledger
accounting, interface and accounting system development and maintenance, state,
federal and management reporting and financial analysis.</P>
<P class=MsoNormal style="MARGIN: 5pt 0in">This position will be involved in
assisting the Office of Financial Services in becoming a “lean”
organization.<SPAN style="mso-spacerun: yes"> </SPAN>This means organizing
work to get the right information to the right place at the right time, while
minimizing waste and being flexible and open to change.<SPAN
style="mso-spacerun: yes"> </SPAN>Under a lean organization,
employees closest to the work are empowered to use their talent to develop more
efficient process and progress is verified through measures.</P>
<P class=H4 style="MARGIN: 5pt 0in"><STRONG>QUALIFICATIONS</STRONG></P>
<P class=MsoNormal style="MARGIN: 5pt 0in">Three years of technical support
accounting experience.<SPAN style="mso-spacerun: yes"> </SPAN>Two years of
the experience must include a) coding transactions and checking them for
propriety, b) balancing, and c) resolving discrepancies in computer edits; </P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><B>OR</B><SPAN
style="mso-fareast-font-family: 'Arial Unicode MS'"><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in">At least 90 quarter (60 semester)
credit hours from an accredited college, university, or vocational-technical
school that include 12 quarter (9 semester) hours in accounting.</P>
<P class=MsoNormal style="MARGIN: 5pt 0in">Training or experience must include
operating a ten-key calculator by touch and using a computer to enter, update,
or retrieve information.<SPAN style="mso-no-proof: yes"><SPAN
style="mso-spacerun: yes"> </SPAN></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; mso-outline-level: 1"><B
style="mso-bidi-font-weight: normal">NOTE:<SPAN style="mso-spacerun: yes">
</SPAN>Submit a copy of your transcripts <SPAN
style="mso-bidi-font-weight: bold">only</SPAN> if using <SPAN
style="mso-bidi-font-weight: bold">90 quarter (60 semester) credit hours from an
accredited college, university or vocational-technical school to
qualify</SPAN>.<SPAN style="mso-spacerun: yes"> </SPAN>Please CLEARLY MARK
the <SPAN style="mso-bidi-font-weight: bold">12 quarter (9 semester) hours in
accounting.<SPAN style="mso-spacerun: yes"> </SPAN>Highlighter does not
come through on faxed copies.</SPAN></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><B
style="mso-bidi-font-weight: normal">SUBMIT THE FOLLOWING</B> </P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><A
href="http://www.oregonjobs.org/DAS/STJOBS/stjobsapplication.shtml">State of
Oregon Application Form PD100</A><B> and</B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; mso-outline-level: 1">A <B
style="mso-bidi-font-weight: normal">cover letter</B> that clearly addresses
each of the following desired competencies listed below.<SPAN
style="mso-spacerun: yes"> </SPAN>If you do not respond to each of the
desired competencies, you may not be offered an interview.<SPAN
style="mso-spacerun: yes"> </SPAN>Qualified applicants whose background
most closely matches the desired competencies will be invited to interview.</P>
<P class=H4
style="MARGIN: 5pt 0in 5pt 0.5in; PAGE-BREAK-AFTER: auto; TEXT-INDENT: -0.25in; mso-outline-level: body-text; tab-stops: list .5in; mso-list: l0 level1 lfo2"><SPAN
style="mso-bidi-font-weight: bold"><SPAN
style="mso-list: Ignore"><STRONG>1.</STRONG><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><STRONG>Describe your payroll and employee benefits
experience.<SPAN style="mso-spacerun: yes"> </SPAN>Please include the
organization(s) where you gained your experience and the types of documents for
which you were responsible.<SPAN
style="mso-bidi-font-weight: bold"><o:p></o:p></SPAN></STRONG></P>
<OL style="MARGIN-TOP: 0in" type=1 start=2>
<LI class=MsoNormal
style="MARGIN: 5pt 0in; tab-stops: list .5in; mso-list: l0 level1 lfo2"><STRONG>Experience
working with reports, analyzing and researching
information.<o:p></o:p></STRONG></LI></OL>
<P class=MsoNormal style="MARGIN: 5pt 0in">You may e-mail, deliver, mail, or FAX
your completed application materials.<SPAN style="mso-spacerun: yes">
</SPAN>They must be received no later than the application deadline.</P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center"
align=center><B>E-mail:<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center"
align=center><B><A
href="mailto:dhs.recruitment@state.or.us">dhs.recruitment@state.or.us</A><o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center"
align=center><B>(Please include announcement number LEH88060 in the subject line
of the e-mail.)<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center"
align=center><B>Deliver/Mail:</B></P>
<P class=MsoNormal
style="MARGIN: 5pt 0in; TEXT-ALIGN: center; mso-outline-level: 1"
align=center><B style="mso-bidi-font-weight: normal">Department of Human
Services<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center" align=center><B
style="mso-bidi-font-weight: normal">Recruitment and Retention
Unit<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center" align=center><B
style="mso-bidi-font-weight: normal">ATTENTION:<SPAN
style="mso-spacerun: yes"> </SPAN>Brett Marconeri<o:p></o:p></B></P>
<H1 style="MARGIN: 5pt 0in"><FONT size=3>500 Summer Street NE, E22</FONT></H1>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center"
align=center><st1:place w:st="on"><st1:City w:st="on"><B
style="mso-bidi-font-weight: normal">Salem</B></st1:City><B
style="mso-bidi-font-weight: normal"> <st1:State w:st="on">OR</st1:State>
<st1:PostalCode w:st="on">97301-1099</st1:PostalCode></B></st1:place><B
style="mso-bidi-font-weight: normal"><o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center" align=center><B
style="mso-bidi-font-weight: normal">Or<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center" align=center><B
style="mso-bidi-font-weight: normal">FAX your application to 503-378-2249
<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center"
align=center><B>When faxing your application please include a cover sheet
indicating number of pages sent.</B><B
style="mso-bidi-font-weight: normal"><o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; TEXT-ALIGN: center"
align=center><B>Due to the high volume of incoming applications, we are unable
to verify receipt of applications.</B><B
style="mso-bidi-font-weight: normal"><o:p></o:p></B></P>
<P class=H4 style="MARGIN: 5pt 0in"><STRONG>APPLICATION PROCESS</STRONG></P>
<P class=MsoNormal style="MARGIN: 5pt 0in">Obtain application materials, job,
and benefits information by doing one of the following:</P>
<UL style="MARGIN-TOP: 0in" type=disc>
<LI class=MsoNormal
style="MARGIN: 5pt 0in; mso-outline-level: 1; tab-stops: list .5in; mso-list: l1 level1 lfo1"><SPAN
style="COLOR: black">Access</SPAN> the DHS website at <A
href="http://www.oregon.gov/dhs/jobs">http://www.oregon.gov/dhs/jobs</A> </LI>
<LI class=MsoNormal
style="MARGIN: 5pt 0in; tab-stops: list .5in; mso-list: l1 level1 lfo1">Contact
your local Oregon Employment Department office.</LI></UL>
<P class=MsoNormal style="MARGIN: 5pt 0in">If you need assistance to participate
in the application process, you are encouraged to call 503-945-5698 (voice) or
503-945-6214 (TTY) between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through
Friday.</P>
<P class=MsoNormal style="MARGIN: 5pt 0in">Keep a copy of your application
materials for your job interviews.<SPAN style="mso-spacerun: yes">
</SPAN>DHS does not provide copies. Although faxing your application is an
option, DHS is not responsible for materials that are illegible or missing as a
result of FAX transmission errors or loss in the mail or e-mail. <B>Due to the
high volume of incoming applications, we are unable to verify receipt of
applications.<SPAN style="mso-spacerun: yes"> </SPAN></B>Pay on all
announcements may change without notice.</P>
<P class=MsoNormal style="MARGIN: 5pt 0in">Notice of your application results
will be sent to you by mail.<SPAN style="mso-spacerun: yes">
</SPAN>Although agencies are not required to delay their selection process, you
may request a review of your application results.<SPAN
style="mso-spacerun: yes"> </SPAN>This review request must be received in
writing within 10 days from the date of the notice.<SPAN
style="mso-spacerun: yes"> </SPAN>Additional application information
cannot be accepted.<SPAN style="mso-spacerun: yes"> </SPAN>However, if the
recruitment is still open you may submit a new application, which must be
received in our office by the close date of the recruitment.</P>
<P class=MsoNormal style="MARGIN: 5pt 0in">If you are offered employment, the
offer will be contingent upon the outcome of a criminal background and driving
records check.<SPAN style="mso-spacerun: yes"> </SPAN>Any history of
criminal activity will be reviewed and could result in the withdrawal of the
offer or termination of employment.</P>
<P class=MsoNormal style="MARGIN: 5pt 0in; mso-outline-level: 1"><B
style="mso-bidi-font-weight: normal">DUTIES AND RESPONSIBILITIES</B><SPAN
style="mso-bidi-font-size: 11.0pt; mso-no-proof: yes"><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><B
style="mso-bidi-font-weight: normal"><SPAN
style="mso-bidi-font-size: 12.0pt">Major Duties
Include:<o:p></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-bidi-font-size: 12.0pt">Audit and verify all applications for
benefits for DHS employees, computing premiums where necessary.<SPAN
style="mso-spacerun: yes"> </SPAN>Process all voluntary deduction requests
for new employees, terminations, leave without pay and other status
changes.<SPAN style="mso-spacerun: yes"> </SPAN>Receive and review
Personnel Actions for various changes, making retroactive adjustments and
corrections when needed.<SPAN style="mso-spacerun: yes"> </SPAN>There are
over 100 possible deductions, ranging from health, dental, life and disability
insurances to savings bonds, union dues, charitable contributions, etc.<SPAN
style="mso-spacerun: yes"> </SPAN><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-bidi-font-size: 12.0pt">Act as agency resource for employee questions
and communicate clearly and timely with employees, benefit boards and vendors to
ensure that benefits are accurately processed and updated in PEBB benefits.<SPAN
style="mso-spacerun: yes"> </SPAN>Reconcile deductions withheld and report
to vendors, coordinating payment of premiums (both payroll deductions and cash
pays).<SPAN style="mso-spacerun: yes"> </SPAN>Coordinate open enrollment
distribution for various deductions 3-4 times annually, attending training on
change or additions/deletions to available plans, and act as Agency liaison with
benefit boards.<SPAN style="mso-spacerun: yes"> </SPAN>Advise management
and help develop policy and procedures to keep the Agency in line with PEBB
rules as they apply to the Agency.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-bidi-font-size: 12.0pt">Process requests for handwritten checks for
payment of wages to Agency employees.<SPAN style="mso-spacerun: yes">
</SPAN>This includes but is not limited to terminations, adjustment/correction,
new hire, insurance premium adjustments, pay advance, etc.<SPAN
style="mso-spacerun: yes"> </SPAN>Prepare appropriate documentation to
support all special payments and upon completion, give to manager for
review.<SPAN style="mso-spacerun: yes"> </SPAN>Be cognizant of and alert
to labor costing and corrections for the Department.<SPAN
style="mso-spacerun: yes"> </SPAN>Assist in records maintenance for
divisions of DHS.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-bidi-font-size: 12.0pt">Create and update employee time sheets as
needed to ensure all employees have an accurate time sheet on which to record
time worked and absences.<SPAN style="mso-spacerun: yes"> </SPAN>Convert
and track hardship donations in accordance with rules and regulations.<SPAN
style="mso-spacerun: yes"> </SPAN>Maintain a set of desk operating
instructions, detailing the specific instructions of each function.<SPAN
style="mso-spacerun: yes"> </SPAN>Participate in New Employee Orientation
by giving appropriate documents and/or oral presentations on current benefit
information and procedures.<SPAN style="mso-spacerun: yes"> </SPAN>Analyze
OSPS Exception Reports for discrepancies and make adjustments/corrections to
time sheets.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-bidi-font-size: 12.0pt">Identify employees going on LWOP, terminating
or otherwise losing eligibility for benefits.<SPAN
style="mso-spacerun: yes"> </SPAN>Research and determine COBRA eligibility
in compliance with ORS 743.610.<SPAN style="mso-spacerun: yes">
</SPAN>Submit appropriate COBRA notices to benefit boards according to benefit
board procedures and within established time lines.<SPAN
style="mso-spacerun: yes"> </SPAN>Using available reports, and working
with the Department Safety Officer, implement CBIW laws consistently.<SPAN
style="mso-spacerun: yes"> </SPAN>Make appropriate entries into the OSPS
to ensure continuation of coverage and/or collection of overpayment.<SPAN
style="mso-spacerun: yes"> </SPAN><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-bidi-font-size: 12.0pt">Ensure FMLA benefits are administered in
accordance with Agency policy and Federal law.<SPAN
style="mso-spacerun: yes"> </SPAN>Respond to payroll and benefit inquiries
from all employees as it relates to the Collective Bargaining Agreement,
personnel rules, laws and regulations of the state regarding compensation/
computation of pay on overtime, shift differential, deductions, benefits,
withholdings, prorating of holidays, and any other pay related issues.<SPAN
style="mso-spacerun: yes"> </SPAN>Complete data input of timesheets for
specific areas of the Department, providing training to timekeepers as needed,
and complete leave accrual corrections as required.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-bidi-font-size: 12.0pt">Other duties as assigned.<B
style="mso-bidi-font-weight: normal"><o:p></o:p></B></SPAN></P>
<P class=H4 style="MARGIN: 5pt 0in"><STRONG>WORKING CONDITIONS </STRONG></P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><SPAN
style="mso-no-proof: yes">Occasional overtime work including evenings and
weekends.<SPAN style="mso-spacerun: yes"> </SPAN>Occasional adjustments of
work schedule to meet customer service needs.<SPAN
style="mso-spacerun: yes"> </SPAN>Ongoing lifting/carrying of materials
weighing up to 50 pounds.<SPAN style="mso-spacerun: yes"> </SPAN>Ability
to work on multiple tasks simultaneously and within short time frames.<SPAN
style="mso-spacerun: yes"> </SPAN><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 5pt 0in; mso-outline-level: 1"><B
style="mso-bidi-font-weight: normal">ABOUT THE DEPARTMENT<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in">DHS is about people.<SPAN
style="mso-spacerun: yes"> </SPAN>We help Oregonians be independent,
healthy, and safe.<SPAN style="mso-spacerun: yes"> </SPAN>We protect
children who are abused or neglected.<SPAN style="mso-spacerun: yes">
</SPAN>We provide treatment services to people whose lives are damaged by
alcohol and drugs.<SPAN style="mso-spacerun: yes"> </SPAN>We serve
seniors, people with disabilities, and people with mental illness.<SPAN
style="mso-spacerun: yes"> </SPAN>We help low-income people along the road
to self-sufficiency with health coverage, job preparation, childcare and other
supports.<SPAN style="mso-spacerun: yes"> </SPAN>We provide leadership in
public health services.<SPAN style="mso-spacerun: yes"> </SPAN>Our
services are delivered in the least restrictive setting and in partnership with
communities.<SPAN style="mso-spacerun: yes"> </SPAN>We are absolutely
committed to ongoing innovation in the delivery of services, and we are
committed to recruiting, developing and retaining dedicated employees.<SPAN
style="mso-spacerun: yes"> </SPAN>For a complete explanation of state
employee benefits, visit our website at <A
href="http://www.oregon.gov/DHS/jobs/salary.shtml">http://www.oregon.gov/DHS/jobs/salary.shtml</A>
</P>
<P class=MsoNormal style="MARGIN: 5pt 0in"><B
style="mso-bidi-font-weight: normal">PLEASE CONSIDER JOINING
US!<o:p></o:p></B></P>
<P class=MsoNormal style="MARGIN: 5pt 0in">The Oregon Department of Human
Services is committed to affirmative action, equal employment opportunity and
workplace diversity.</P></SPAN></DIV>
<DIV> </DIV></BODY></HTML>