OSPS E-News ~ OSPS Accountant 2 Position Recruitment

Mon Jul 9 15:47:32 PDT 2007

STATEWIDE PROMOTIONAL OPPORTUNITY

ACCOUNTANT 2

(OSPS Accountant)

$2771 - $4032 MONTHLY

GENERAL INFORMATION

This position is with the Department of Administrative Services, State
Controller's Division, Oregon State Payroll Systems (OSPS), located in
Salem.  This recruitment will be used to establish a list of qualified
statewide promotional candidates to fill the current vacancy.

The purpose of this position is to establish and maintain accounting
procedures and controls for all accounting functions for the Oregon
State Payroll Systems (OSPS).  Applies Generally Accepted Accounting
Principals (GAAP) to all payroll accounting transactions and assists the
system manager in the application of good accounting theory to all OSPS
accounting procedures and responsibilities, system processes and system
generated reports.  Provides consultation, problem solving and training
to agency payroll staff.  Interprets and applies laws, rules,
regulations and fiscal policies and procedures to all operational
aspects of the Oregon State Payroll System. 

TO QUALIFY

Your PD100 application form will be reviewed to verify that you meet the
qualifications stated in this section.  To receive credit, your
application form must clearly show that you are:

* an employee of the State of Oregon; all employees both classified and
management service (except temporaries) are eligible to apply;  AND
HAVE:

*        a CPA certificate; OR 

*        two years of professional accounting experience applying basic
accounting theory and principles to examine, account for, reconcile,
analyze, and interpret standard accounting data and records, and either:

*        a Bachelor's degree in Accounting; OR 

*        a Bachelor's degree in any discipline that includes or is
supplemented by 30 quarter (20 semester) credit hours in accounting.
Credit hours must be upper division from a system of higher education
(four-year institution accredited to grant Baccalaureate degrees); OR 

ANNOUNCEMENT NUMBER:   SWDA7116                               OPEN:
July 5, 2007

CLASSIFICATION NUMBER:       C1216*
CLOSE:         July 19, 2007

LOCATION:                                      SALEM

*        30 quarter (20 semester) credit hours in accounting.  Credit
hours must be upper division from a system of higher education
(four-year institution accredited to grant Baccalaureate degrees); and

*        Two years doing independent research and analysis which
included making recommendations that resolved issues.; OR 

*         30 quarter (20 semester) credit hours* in any of the
following: accounting principles, intermediate accounting, advanced
accounting, finance, business law, cost accounting, accounting
information systems, or auditing; and Two years of accounting experience
a) classifying, analyzing, and reconciling complex financial data and
records; b) designing, recommending, and installing modifications of
accounting methods, procedures, forms, and records; c) preparing audited
financial statements and reports; d) analyzing and interpreting laws,
regulations, codes, and ordinances to ensure the legality of financial
transactions; and e) analyzing and interpreting complex accounts and
account relationships resulting in accounting entries.

*        15 quarter (10 semester) graduate-level accounting credit
hours* may substitute for one year of the professional accounting
experience.  Graduate-level courses used to satisfy the educational
requirement may not be used to satisfy the experience requirement.

In the "Work History" section on your application you must clearly
describe your experience in each of the areas listed. Failure to provide
this information may result in eliminating your application from further
consideration.

*Credits must be from an accredited college or university.  A photocopy
of your transcripts must be submitted with your application form.  List
the CPA certificate number in the License/Registration/Certificate
section of the application.

NOTE:   Applicants will be subject to a computerized criminal background
check.  Adverse background data may be grounds for immediate
disqualification.

IF YOU QUALIFY

There is no test for this job.  If you meet the "To Qualify"
requirements on this announcement, your name will be placed on the list
with a code of QLF (qualified).  List the announcement number shown on
this job announcement on your PD 100 application.  

DUTIES AND RESPONSIBILITIES

Partners with the SFMS Operations accountant to affect an accurate and
timely reconciliation of the Joint Payroll Account.  Researches and
resolves outstanding reconciliation items, problem solves, documents,
classifies items, makes corrections, uses file maintenance system to
process and register correcting entries.  Performs daily review of
Treasury reports of cleared and outstanding payroll checks.  Ensure
internal controls and documentation of all transactions.

Responsible for the reporting and payment of all taxes withheld from
payrolls.  Reviews reports from each payroll, computers and verifies
taxes due and payable, makes timely payments.  Prepares and files
quarterly and annual federal and state payroll tax reports.  Reconciles
monthly tax deposits to quarterly tax liabilities to ensure accurate
reporting.  Reconciles quarterly reports with annual cumulative payroll
tax amounts, W-2 totals and ensures timely preparation and filing of
annual reports.  Receives correspondence from IRS or OR Dept. of Revenue
and takes necessary action.  Forwards certain W-4 forms to IRS and DOR.

Responsible for the OSPS direct deposit program.  Acts as liaison
between  agencies and State Treasury.  Assists agency payroll officers,
provides resource for determining correct bank routing/transit numbers.
Receives information from Oregon Treasury related to needed corrections
or rejected cash; coordinates with agencies to ensure correction.  

Research all requests for replacement of lost, stolen or destroyed
payroll checks to ensure that checks have not been cashed.  Place stop
payment order for the check and reissue.  Process necessary changes to
check file maintenance screen.  

Audit and balance all centrally paid vendor reports and audit EFT vendor
deposit registers from each payroll run for accuracy and reasonableness
and ensure appropriate payment to the vendor.  Balance PEBB vendor
reports, maintain transactional spreadsheet data, and coordinator fund
transfers with PEBB accountant.

Serve as accounting theory resource to the OSPS system manager.  Develop
and maintain knowledge of OSPS system logic.  Analyze system
transactions, programming changes, benefit and other transactions to
ensure compliance with Generally Accepted Accounting Principles.
Develop and maintain comprehensive knowledge if generally accepted
payroll practices, federal and state payroll tax regulations.  Provide
technical assistance and consultation to state agency payroll staff
related to payroll accounting in theoretical or transactional matters
and Electronic Funds Transfer issues.  Research agency payroll tax
questions as needed.  Ensure section processes and procedures meet
standards of internal control and documentation.

WORKING CONDITIONS

Work is performed in an office environment, numerous short deadlines at
various times during the year.  Irregular and additional work hours may
be required during various payroll processes and the collective
bargaining sessions.  Some limited instate travel.  

You must have and maintain a valid driver's license and a good driving
record.  If not, you must be able to provide an acceptable alternate
method of transportation.

HOW TO APPLY

OBTAIN a State of Oregon application (form PD 100) from a local Oregon
Employment Department office OR most state agency personnel offices.  If
you have a disability and need an alternative format in order to
complete the application form (PD 100), you may call Personnel at (503)
378-3622.

SEND completed application materials to:        

             Department of Administrative Services, Personnel Office

             ATTN:   Nancy Mrozoski

             155 Cottage Street NE  U130

             Salem, OR  97301-3974

If necessary you may fax your application materials to (503) 378-6879.
Your application materials must be received by 5:00 p.m. on the close
date, at the above address, and must be complete and legible.   The
Department cannot be responsible for material that is illegible or
missing as a result of transmitting by fax or which may be lost through
the mail.

NOTICE of results will be sent by mail.  Although agencies are not
required to delay their selection process, you may request a review of
the results.  Your request must be received within 10 days from the date
of the notice.  Additional information cannot be accepted.  However, if
the recruitment is still open, you may submit a new application, which
must be received in our office by the close date.  SUBMIT only the
required materials.  Resumes, letters or work examples should be kept
for interviews.  KEEP a copy of your application for job interviews.
COPIES ARE NOT PROVIDED.  The pay on all announcements may change
without notice.  CURRENT JOB OPENINGS and information on application
forms are available through:  World Wide Web - http://www.oregonjobs.org

The Department of Administrative Services is an equal opportunity,
affirmative action employer committed to a diverse work place.

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