From osps-news at listsmart.osl.state.or.us Wed Aug 5 15:13:27 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 5 Aug 2009 15:13:27 -0700 Subject: OSPS E-News ~ Payroll Data Mart Unavailable August 12, 2009 Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6F2E7@exchnode01.ad.state.or.us> The payroll data mart will not be available to users on Wednesday August 12 for planned maintenance. The employee ID number will be populated in the 03-05 tables to improve the usefulness of that data. Also, the tables will be reorganized and readied for the addition of 09-11 data and the 01-03 tables will be removed. On Thursday morning August 13 the tables will again be available, refreshed with July payroll data. Thanks for your patience as we improve and maintain this resource. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Aug 10 11:35:41 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 10 Aug 2009 11:35:41 -0700 Subject: OSPS E-News ~ New Employees in OSPA Class Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDCEB@exchnode01.ad.state.or.us> The deadline for registering for the New Employees in OSPA class is August 12 at 5:00 pm. The class will be August 18 from 9:00 am to 4:00 pm in the Mt. Hood Room, General Services Building, 1225 Ferry St. SE, Salem. This is a "hands-on" class. We will cover the Recommended Practice on New Employees, http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/practice/practicenewemployees.pdf . We will also talk about employees who opt out of PEBB medical insurance, waive all PEBB benefits and have PEBB domestic partner insurance. Register in iLearnOregon, https://ilearn.oregon.gov/Kview/CustomCodeBehind/Base/Login/Login.aspx . If you have questions, contact Katherine Bremser (Katherine.Bremser at state.or.us or (503) 378-6777, ext 295). Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Tue Aug 11 08:01:35 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 11 Aug 2009 08:01:35 -0700 Subject: OSPS E-News ~ Agency Authorized Signatures Verification FOLLOW UP Message-ID: <8A8CF693A3BB294DB354A999D49CF818068158FC@exchnode01.ad.state.or.us> Good Morning Everyone. As promised, we would like to follow up on our Authorized Signature Form requests. To date, 31 agencies have responded, either with new forms or the back of the Verification letter signed indicating no changes. We want to thank these agencies for their prompt response. With the August 21st deadline approaching, we urge the 43 agencies remaining to please return these forms as soon as possible. Remember that if there are no changes you may simply sign the back of the form and return it to OSPS. PLEASE NOTE: The Administrator Authorization in Section B cannot also be one of the signers in Section A. We understand everyone is busy, but these Authorizations are necessary in order for you to request manual checks. We appreciate your efforts in this regard. Thank you for your kind attention. Julie Berbena OSPA Analyst (503) 378-6777, ext. 235 mailto:OSPS.Help at das.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Aug 21 08:14:06 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 21 Aug 2009 08:14:06 -0700 Subject: OSPS E-News ~ OSPA Exception Reports Class Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDD5F@exchnode01.ad.state.or.us> Tuesday, August 25, at 5:00 pm is the deadline for registering for the OSPA Exception Reports class on August 27 from 1:00 to 4:00 pm in the SFMS Conference Room, First Floor, Executive Building, 155 Cottage St. NE, Salem. In this class, we use report samples and screen prints to determine why someone is on the report and whether we need to make changes in OSPA. Register in iLearnOregon: https://ilearn.oregon.gov/Kview/CustomCodeBehind/Base/Login/Login.aspx If you have questions, please contact Katherine Bremser (Katherine.Bremser at state.or.us or (503) 378-6777 x295). Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Thu Aug 27 16:24:48 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 27 Aug 2009 16:24:48 -0700 Subject: OSPS E-News ~ Management and unclassified unrepresented furloughs and salary freeze Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6F434@exchnode01.ad.state.or.us> OSPS has been asked to forward this information to our payroll mailing list. Subject: Management and unclassified unrepresented furloughs and salary freeze To: Agency Directors Human Resource Directors and Managers Payroll Managers From: Scott L. Harra Director Re: Management and unclassified unrepresented (including executive service) employee mandatory unpaid time off ("furloughs") and salary freeze On behalf of the Office of the Governor, I would like to express gratitude to all employees who have made personal sacrifices due to cost reductions, yet continue to serve the citizens of Oregon with their best efforts. Everyone in state government understands how profoundly the recent economic downturn has affected the state's financial condition. State government will continue to take steps to reduce costs as we move forward through the 2009-2011 biennium. For September 2009 through June 2011, we will continue the use of mandatory unpaid time off ("furloughs") for all management and, unclassified unrepresented (including executive service) employees throughout the Executive Branch. These employee groups will take a minimum number* of furlough days based on the following monthly salary tiers: * Tier 1: $2450 and below 10 furlough days * Tier 2: $2451 and $3100 12 furlough days * Tier 3: $3101 and above 14 furlough days Except for 24/7 operations, state government will observe the following 10 closure dates: * Friday, October 16, 2009 * Friday, November 27, 2009 * Friday, March 19, 2010 * Friday April 16, 2010 * Friday, June 18, 2010 * Friday, August 20, 2010 * Friday September 17, 2010 * Friday, November 26, 2010 * Friday, March 18, 2011 * Friday May 20, 2011 Employees in Tiers 2 and 3 will take their remaining furlough days (i.e., 2 and 4 days respectively) as "float" days. Employees in 24/7 operations will take all required furlough days as "float" days as scheduled by agencies. To reduce costs further, we will continue the salary freeze implemented on March 1, 2009. This includes no step increases, a prohibition on special salary increases and continuation of the roll-back of the "add/drop" step effective July 1, 2008. These measures affect all Executive Branch agencies, excluding the Secretary of State, State Treasurer, Lottery, the Oregon University System and Semi-Independent agencies. The Human Resource Services Division will provide more detail and applicable instructions for the administrative aspects of these cost-reducing measures early next week. The following is basic information concerning the implementation of furloughs and the salary freeze: Furloughs o Vacation and sick leave. Furloughs will not affect accrual of vacation and sick leave. o Health insurance premiums. Furloughs will not reduce the employer's contribution to health insurance premiums. o PERS contributions. Furloughs will reduce PERS contributions in accordance with the resulting decreases in pay. o Affected employees. Furloughs affect management and unclassified unrepresented (including executive service) employees in the Executive Branch, regardless of location and funding type. o Float days. Except for 24/7 operations, we will implement most furloughs on 10 pre-scheduled closure days. Employees taking more than 10 furlough days because of their tier take their remaining furloughs on a "floating" day basis. All employees in 24/7 operations take their furloughs on a "floating" day basis. Agencies may begin scheduling floating furlough days in September 2009. o Exemption for Fair Labor Standards Act. Furloughs affect the FLSA exemption for pay purposes. An employee who is FLSA-exempt becomes non-exempt during the entire workweek of his or her furlough day(s). The supervisor must manage the employee's hours worked accordingly. o 24/7 operations. Each agency with 24/7 needs will determine how to allocate furlough days to ensure adequate service delivery and staff coverage. o Furlough tracking. We will use a state payroll code to track furlough days to keep furlough days from affecting health premiums and leave accruals and to ensure that we achieve the Governor's goal of reducing costs. Salary Freeze o Step increases. The state will award no additional step increases or special salary increases during the freeze. The rolled back the "add/drop" steps that became effective on July 1, 2008, remain in effect. o Affected employees. The freeze affects management, and unclassified unrepresented (including executive service) employees in the Executive Branch, regardless of location and funding type. The Human Resource Services Division is holding an HR forum on Sept. 1, 2009 from 1 - 4 p.m. at the Employment Department Auditorium to answer agency implementation questions. Information on this forum will be communicated soon. -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Aug 27 16:25:47 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 27 Aug 2009 16:25:47 -0700 Subject: OSPS E-News ~ Classified unrepresented employees furloughs and salary freeze Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6F435@exchnode01.ad.state.or.us> OSPS has been asked to share this information with via our payroll mailing list. ________________________________ Subject: Classified unrepresented employees furloughs and salary freeze To: Agency Directors Human Resource Directors and Managers Payroll Managers From: Scott L. Harra Director Re: Classified unrepresented employees mandatory unpaid time off ("furloughs") and salary freeze On behalf of the Office of the Governor, I would like to express gratitude to all employees who have made personal sacrifices due to cost reductions, yet continue to serve the citizens of Oregon with their best efforts. Everyone in state government understands how profoundly the recent economic downturn has affected the state's financial condition. State government will continue to take steps to reduce costs as we move forward through the 2009-2011 biennium. For September 2009, through June 2011, we will implement the use of mandatory unpaid time off ("furloughs") for classified unrepresented employees throughout the Executive Branch. Employees will take furlough days based on the following monthly salary tiers: * Tier 1: $2450 and below 10 furlough days * Tier 2: $2451 and $3100 12 furlough days * Tier 3: $3101 and above 14 furlough days Except for 24/7 operations, state government will observe the following 10 closure dates: * Friday, October 16, 2009 * Friday, November 27, 2009 * Friday, March 19, 2010 * Friday April 16, 2010 * Friday, June 18, 2010 * Friday, August 20, 2010 * Friday September 17, 2010 * Friday, November 26, 2010 * Friday, March 18, 2011 * Friday May 20, 2011 Employees in Tiers 2 and 3 will take their remaining furlough days (i.e., 2 and 4 days respectively) as "float" days. Employees in 24/7 operations will take all required furlough days as "float" days as scheduled by agencies. To reduce costs further, we will continue the salary freeze for all classified unrepresented employees that began July 1, 2009. This salary freeze includes no step increases and continuation of the roll-back of the "add/drop" step that was to take effect June 30, 2009. These measures affect all Executive Branch agencies, excluding the Secretary of State, State Treasurer, Lottery, the Oregon University System, and Semi-Independent agencies. The Human Resource Services Division will provide more detail and applicable instructions for the administrative aspects of these cost-reducing measures early next week. The following is basic information concerning the implementation of furloughs and the salary freeze: Furloughs o Vacation and sick leave. Furloughs will not affect accrual of vacation and sick leave. o Health insurance premiums. Furloughs will not reduce the employer's contribution to health insurance premiums. o PERS contributions. Furloughs will reduce PERS contributions in accordance with the resulting decreases in pay. o Affected employees. Furloughs affect classified unrepresented employees in the Executive Branch, regardless of location and funding type. o Float days. Except for 24/7 operations, we will implement most furloughs on 10 pre-scheduled closure days. Employees taking more than 10 furlough days because of their tier take their remaining furloughs on a "floating" day basis. All employees in 24/7 operations take their furloughs on a "floating" day basis. Agencies may begin scheduling floating furlough days in September 2009. o Exemption for Fair Labor Standards Act. Furloughs affect the FLSA exemption for pay purposes. An employee who is FLSA-exempt becomes non-exempt during the entire workweek of his or her furlough day(s). The supervisor must manage the employee's hours worked accordingly. o 24/7 operations. Each agency with 24/7 needs will determine how to allocate furlough days to ensure adequate service delivery and staff coverage. o Furlough tracking. We will use a state payroll code to track furlough days to keep furlough days from affecting health premiums and leave accruals and to ensure that we achieve the Governor's goal of reducing costs. Salary Freeze o Step increases. The state will award no additional step increases or special salary increases during the freeze. The rolled back "add/drop" steps that became effective on June 30, 2009, remain in effect. o Affected employees. The freeze affects classified unrepresented employees in the Executive Branch, regardless of location and funding type. The Human Resource Services Division is holding an HR forum on Sept. 1, 2009 from 1 - 4 p.m. at the Employment Department Auditorium to answer agency implementation questions. Information on this forum will be communicated soon. -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Aug 28 10:40:31 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 28 Aug 2009 10:40:31 -0700 Subject: OSPS E-News ~ UPDATED: Management and unclassified unrepresented furloughs and salary freeze Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6F438@exchnode01.ad.state.or.us> We are passing on this updated version of a furlough communication that was issued yesterday. ________________________________ Subject: UPDATED: Management and unclassified unrepresented furloughs and salary freeze To: Agency Directors Human Resource Directors and Managers Payroll Managers The asterisk in the second paragraph below refers to the following statement: * These are the minimum number of furlough days required of affected employees. Subject to budgetary constraints, the number of required furlough days may increase. Note - this does not apply to classified unrepresented or represented employees. ________________________________ Subject: Management and unclassified unrepresented furloughs and salary freeze To: Agency Directors Human Resource Directors and Managers Payroll Managers From: Scott L. Harra Director Re: Management and unclassified unrepresented (including executive service) employee mandatory unpaid time off ("furloughs") and salary freeze On behalf of the Office of the Governor, I would like to express gratitude to all employees who have made personal sacrifices due to cost reductions, yet continue to serve the citizens of Oregon with their best efforts. Everyone in state government understands how profoundly the recent economic downturn has affected the state's financial condition. State government will continue to take steps to reduce costs as we move forward through the 2009-2011 biennium. For September 2009 through June 2011, we will continue the use of mandatory unpaid time off ("furloughs") for all management and, unclassified unrepresented (including executive service) employees throughout the Executive Branch. These employee groups will take a minimum number* of furlough days based on the following monthly salary tiers: * Tier 1: $2450 and below 10 furlough days * Tier 2: $2451 and $3100 12 furlough days * Tier 3: $3101 and above 14 furlough days Except for 24/7 operations, state government will observe the following 10 closure dates: * Friday, October 16, 2009 * Friday, November 27, 2009 * Friday, March 19, 2010 * Friday April 16, 2010 * Friday, June 18, 2010 * Friday, August 20, 2010 * Friday September 17, 2010 * Friday, November 26, 2010 * Friday, March 18, 2011 * Friday May 20, 2011 Employees in Tiers 2 and 3 will take their remaining furlough days (i.e., 2 and 4 days respectively) as "float" days. Employees in 24/7 operations will take all required furlough days as "float" days as scheduled by agencies. To reduce costs further, we will continue the salary freeze implemented on March 1, 2009. This includes no step increases, a prohibition on special salary increases and continuation of the roll-back of the "add/drop" step effective July 1, 2008. These measures affect all Executive Branch agencies, excluding the Secretary of State, State Treasurer, Lottery, the Oregon University System and Semi-Independent agencies. The Human Resource Services Division will provide more detail and applicable instructions for the administrative aspects of these cost-reducing measures early next week. The following is basic information concerning the implementation of furloughs and the salary freeze: Furloughs o Vacation and sick leave. Furloughs will not affect accrual of vacation and sick leave. o Health insurance premiums. Furloughs will not reduce the employer's contribution to health insurance premiums. o PERS contributions. Furloughs will reduce PERS contributions in accordance with the resulting decreases in pay. o Affected employees. Furloughs affect management and unclassified unrepresented (including executive service) employees in the Executive Branch, regardless of location and funding type. o Float days. Except for 24/7 operations, we will implement most furloughs on 10 pre-scheduled closure days. Employees taking more than 10 furlough days because of their tier take their remaining furloughs on a "floating" day basis. All employees in 24/7 operations take their furloughs on a "floating" day basis. Agencies may begin scheduling floating furlough days in September 2009. o Exemption for Fair Labor Standards Act. Furloughs affect the FLSA exemption for pay purposes. An employee who is FLSA-exempt becomes non-exempt during the entire workweek of his or her furlough day(s). The supervisor must manage the employee's hours worked accordingly. o 24/7 operations. Each agency with 24/7 needs will determine how to allocate furlough days to ensure adequate service delivery and staff coverage. o Furlough tracking. We will use a state payroll code to track furlough days to keep furlough days from affecting health premiums and leave accruals and to ensure that we achieve the Governor's goal of reducing costs. Salary Freeze o Step increases. The state will award no additional step increases or special salary increases during the freeze. The rolled back the "add/drop" steps that became effective on July 1, 2008, remain in effect. o Affected employees. The freeze affects management, and unclassified unrepresented (including executive service) employees in the Executive Branch, regardless of location and funding type. The Human Resource Services Division is holding an HR forum on Sept. 1, 2009 from 1 - 4 p.m. at the Employment Department Auditorium to answer agency implementation questions. Information on this forum will be communicated soon. * These are the minimum number of furlough days required of affected employees. Subject to budgetary constraints, the number of required furlough days may increase. Note - this does not apply to classified unrepresented or represented employees. -------------- next part -------------- An HTML attachment was scrubbed... URL: