From osps-news at listsmart.osl.state.or.us Mon Feb 2 08:20:33 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 2 Feb 2009 08:20:33 -0800 Subject: OSPS E-News ~ February Training News is on the Web Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BD6E1@exchnode01.ad.state.or.us> The February OSPS Training News is now on the web: http://tinyurl.com/5ds8pd . This issue includes February classes, web resources for recent FMLA changes, the February 25th forum agenda, and a "did you know" on Savings Bonds. If you have questions, comments, or suggestions for future issues, please contact Katherine Bremser (Katherine.Bremser at state.or.us or (503) 378-6777, x295). Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- A non-text attachment was scrubbed... Name: News2009Feb.pdf Type: application/octet-stream Size: 148775 bytes Desc: News2009Feb.pdf URL: From osps-news at listsmart.osl.state.or.us Wed Feb 4 11:10:21 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 4 Feb 2009 11:10:21 -0800 Subject: OSPS E-News ~ New Employees in OSPA Class Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BD719@exchnode01.ad.state.or.us> The deadline for registering for the New Employees in OSPA class is Friday, February 6 at noon. The class will be on Tuesday, February 10, from 9:00 am to 4:00 pm in the Mt. Hood Room, General Services Building, 1225 Ferry St. NE, Salem. The class follows the Recommended Practice on New Employees. We will also cover PEBB opt out, domestic partners, and waive benefits. To register: http://www.oregon.gov/DAS/SCD/OSPS/training.shtml#How_to_Register If you have questions, contact Katherine Bremser (Katherine.Bremser at state.or.us or 503 378 6777 x295). Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Fri Feb 6 09:26:40 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 Feb 2009 09:26:40 -0800 Subject: OSPS E-News ~ Food Bank Deductions Outdated Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6E944@exchnode01.ad.state.or.us> Food bank deductions have been outdated as of 2/28/2009. Last report distribution agencies received a preliminary report of in/outdated deductions. In the next payroll report distribution, you will receive your final report of in/outdated deductions. The food bank deduction codes are formatted as BK**. Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Feb 6 14:18:26 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 Feb 2009 14:18:26 -0800 Subject: OSPS E-News ~ First Friday Fraud Facts Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6E94E@exchnode01.ad.state.or.us> OSPS is forwarding the attached newsletter from Erin Haney, Statewide Financial Internal Controls Officer. This issue focuses on payroll fraud. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FirstFriday.0209.pdf Type: application/octet-stream Size: 385576 bytes Desc: FirstFriday.0209.pdf URL: From osps-news at listsmart.osl.state.or.us Wed Feb 18 13:16:31 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 18 Feb 2009 13:16:31 -0800 Subject: OSPS E-News ~ Register Change Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6E9D1@exchnode01.ad.state.or.us> For many years, references to the Workers Benefit Fund have been identified with the letters "WCD" in OSPA on the P090, P370, P191 screens and in all register reports, pay stubs and direct deposit statements. OSPS has changed that outdated reference to the more accurate "WBF" and that change is effective today. We hope this update will provide clarity on the reference to the Workers' Benefit Fund which is the receiving entity for the funds that are deducted from employee pay and matched by the employer. Please let me know if you have any questions about this change. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Feb 23 09:22:11 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 23 Feb 2009 09:22:11 -0800 Subject: OSPS E-News ~ OSPS Users' Forum, 2/25/09, 1:00 to 4:00 PM Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BD7B4@exchnode01.ad.state.or.us> Just a reminder that the OSPS User's Forum is this Wednesday, February 25, from 1:00 to 4:00 pm in the Veteran's Auditorium, 400 Summer St. NE, Salem. For a map, see http://tinyurl.com/bswpm6 . I've attached the agenda. There have been some changes to FMLA which impact payroll (including new pay codes). Cindy Forest from DAS HRSD will return to Forum for an update. Deb Furry from the Charitable Fund Drive will be demonstrating the new web-based giving system that they plan to have available for the 2009 CFD. See you Wednesday! Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- A non-text attachment was scrubbed... Name: ForumAgenda20090225.pdf Type: application/octet-stream Size: 34763 bytes Desc: ForumAgenda20090225.pdf URL: From osps-news at listsmart.osl.state.or.us Tue Feb 24 16:42:01 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 24 Feb 2009 16:42:01 -0800 Subject: OSPS E-News ~ Updated OAM Policies: Chapter 45 - Payroll; Chapter 50 - Tax Issues Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EA31@exchnode01.ad.state.or.us> The following policies and procedures have been updated and posted to the Oregon Accounting Manual (OAM) at: http://www.oregon.gov/DAS/SCD/SARS/oam_toc.shtml. We would like to thank those agencies who participated in the comment period. Your suggestions for clarification are always appreciated. The effective date for these policy modifications is July 1, 2009. 1. OAM 45.50.00.PO/PR - Collection of Overpayment. The revised policy/procedure: * More clearly describes overpaid status and the relationship to forecasted payroll (Run 1) and adjusted payroll (Run 2) and what happens when an employee has no accrued leave to replace time not worked. * Defines payroll overpayments as accounts receivable - agencies should refer to existing guidance in Chapter 35 of the OAM - and provides a more detailed explanation of the repayment limitations contained in most collective bargaining agreements. * Provides detailed procedures for the management of payroll overpayments, including notification to the employee, coordination of repayment rules, reimbursement of the Joint Payroll Account, and setting up of ongoing deductions from the employee's pay. Three sample demand letters are provided. 2. OAM 50.10.00.PO/PR - Educational Assistance Payments. The revised policy/procedure: * Clarifies the differences between educational expense reimbursements under Internal Revenue Code (IRC) Section 132 and an employer educational assistance program as defined by IRC Section 127. * Provides guidance on the review and approval of education-related payments, how to classify them as taxable or non-taxable to the recipient employee, and the requirement that education-related payments must be paid or recorded through the Oregon Statewide Payroll Application (OSPA). 3. OAM 50.20.00.PO/PR - Moving Expenses. The revised policy/procedure: * Updates IRS authority references and provides a more detailed definition of taxable and non-taxable moving expenses. * Eliminates the use of the employee's social security number in processing claims * Provides guidance on the review and approval of moving expenses, including the requirement that moving expense claims conform to State HR policy and applicable prevailing collective bargaining agreements. * Moves discussion of the distance test rule from the procedure to the policy. * Clarifies that if a mileage reimbursement rate is used that is higher than the IRS-approved "moving" mileage rate, the excess is taxable income to the employee. * Provides guidance on paying and recording moving expense reimbursements through the Oregon Statewide Payroll Application (OSPA). * Requires employees given a cash advance to timely submit their moving expense receipts for approval and return any excess cash to their agencies. Kathryn Ross Statewide Accounting & Reporting Manager Oregon State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301 Phone: (503) 373-7277, ext 253 Fax: (503) 378-3514 http://oregon.gov/DAS/SCD/SARS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Feb 25 10:31:30 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 25 Feb 2009 10:31:30 -0800 Subject: OSPS E-News ~ Corrected W-2 Class, March 3, 8:30 to Noon Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BD7C7@exchnode01.ad.state.or.us> Next Monday at noon is the deadline for registering for the Requesting a Corrected W-2 for a State Employee class. We are just offering one class this year, on March 3 from 8:30 am to noon in the SFMS Conference Room, 1st Floor, Executive Building, 155 Cottage St. NE. The class will have the same format as last year with a brief lecture period followed by "case study" exercises. See our web site for information on registering through iLearnOregon: http://www.oregon.gov/DAS/SCD/OSPS/training.shtml#How_to_Register Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Wed Feb 25 10:54:31 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 25 Feb 2009 10:54:31 -0800 Subject: OSPS E-News ~ Furlough Code Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EA3D@exchnode01.ad.state.or.us> OSPS is receiving questions about a special code that will be used to log furlough hours. We are finalizing the testing on code "LA" which will be populated in management service benefit packages this week for use starting March 1. The code has been configured according to the business rules that have been defined for us. Leave hours logged using this hour are leave without pay. No PERS will calculate for the lost time. However, the hours represented by code LA for furlough will count towards leave accruals and for the PEBB monthly benefit contribution calculation. We are also working on the format for a monthly report of furlough hours taken. We plan to have the report available at the same time as leave accrual reports are issued for March closed pay period and each month thereafter. As new payroll related furlough information becomes known, we will share that information with you. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Feb 25 16:00:34 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 25 Feb 2009 16:00:34 -0800 Subject: OSPS E-News ~ Tax Updates Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EA41@exchnode01.ad.state.or.us> OSPS will be implementing the new federal tax withholding tables for March Run 1 for payday April 1, 2009. A link to the new tables is below this message. You can use these tables to compare to current withholdings in order to get a sense of the amount of change employees will see in their April 1 paychecks. The monthly tables begin on page 23. http://www.irs.gov/pub/irs-pdf/n1036.pdf Effective with February Run 1 payroll for payday February 27, 2009 we have also implemented a change related to the FICA tax charged on pre-tax parking. We have reconfigured the parking codes to not withhold FICA tax on the wages that employees designate for their pre-tax parking amounts. Employees will see a few dollars additional in their net pay total. In March, we will be synching up that tax for 2009 year-to-date. We will have additional information very soon. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Feb 26 16:52:36 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 26 Feb 2009 16:52:36 -0800 Subject: OSPS E-News ~ New Stop Pay Form Message-ID: <8A8CF693A3BB294DB354A999D49CF818052E5CE3@exchnode01.ad.state.or.us> NEW STOP PAY FORM We discussed the new stop pay procedure and form at our user forum on Wednesday. Beginning Monday, March 2nd, you will see a new form on our Web site. The new stop pay form replaces the need for an employee signature to replace a lost check over $50.00. You can complete and scan the form to send to us via e-mail, or print and fax it to us. Please see the attached forum handout for more detail. Thank you. Oregon Statewide Payroll Services Staff DAS State Controller's Division Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Visit Our Web Pages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- A non-text attachment was scrubbed... Name: Check Stop PayForum.doc Type: application/msword Size: 1564672 bytes Desc: Check Stop PayForum.doc URL: From osps-news at listsmart.osl.state.or.us Fri Feb 27 09:43:39 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 27 Feb 2009 09:43:39 -0800 Subject: OSPS E-News ~ New Mailing Address for AFSCME Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EA5D@exchnode01.ad.state.or.us> We have been asked to pass on the new mailing address for AFSCME. Oregon AFSCME Council 75 1400 Tandem Ave NE Salem, OR 97301 Please use this new address effective today. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: