OSPS E-News ~ PEBB Update - Optional Life Age Group Tier Changes

[Announcements from OSPS to the users of the Oregon State Payroll Application]

OSPS is passing on this important information from PEBB.  Please scroll
to the bottom of the PEBB message for additional details about how this
will affect calculations in OSPS.  

 

Subject: PEBB Update - Optional Life Age Group Tier Changes

 

TO:                   Agency Representatives

 

FROM:              Isabel Joslen, PEBB Client Services Manager

 

On December 23, 2008, PEBB ran the automatic job that updates 2009 age
groups for employee and spouse or domestic partner optional life. This
job processed successfully that evening although it did not finish on
time to update the final Run 1 payroll. The OSPA successfully processed
the data on December 24, 2008, when the interface opened. P070 updated
deductions that same day. 

 

Because the PEBB job was not complete until after the final Run 1 was
processed, January 1 paychecks do not reflect the increase in premium
for affected employees. These members will see a negative adjustment in
their next paycheck. 

 

I will send reports to affected agencies. The report will list employees
whose next paychecks will show adjustments that vary from ($0.15) to
($128.92). 

 

OSPS will follow up with more information about the exceptions reports
and clarify how the system will collect premiums in arrears. 

 

If you have any questions about this process, please let me know. 

 

 

 

Isabel Joslen, Client Services Manager

Public Employees' Benefit Board

503-373-7155 Voice

503-378-4869 Fax

isabel.m.joslen at state.or.us

 

 

COMMENTS FROM OSPS

 

As a result of the delayed posting described in PEBB's message,
employees (or spouses/partners) who had five-year birthdays during 2008
were not charged the new premium rate for their optional life insurance
from their December Run 1 paid January 1, 2009 paycheck.  

 

When December Run 2 processes, OSPA will recalculate Run 1 with the new
higher premium and the employee will be charged the correct premium.
For those who actually have Run 2 income, the premium will be deducted.
For those without Run 2 income, the system will set up a net pay
negative.  The negative will be deducted from January Run 1 pay.

 

The presence of the net pay negatives will be disclosed to you on
December Run 2 exception reports.  They will also show on the payroll
register.  With the added lines of data, you will find that these
reports are larger than normal.  

 

Oregon Statewide Payroll Services

DAS/State Controller's Division

155 Cottage Street NE,  U-50

Salem, OR  97301-3969

(503) 378-6777 ext. 230

Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS

 

 

 

 

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