From osps-news at listsmart.osl.state.or.us Fri May 1 10:48:47 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 1 May 2009 10:48:47 -0700 Subject: OSPS E-News ~ May Training News Is Available Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDA44@exchnode01.ad.state.or.us> The May Training News is now on our web site: http://tinyurl.com/5ds8pd This issue includes the May Forum agenda, details for the May Leave Reports Training, links for Direct Deposit / Direct Payment Month, and information we learned that prompted the changes in the Parking deduction codes and the FICA refunds. Enjoy! As always, contact Katherine Bremser (Katherine.Bremser at state.or.us or 503 378 6777 ext 295) with questions or comments. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- A non-text attachment was scrubbed... Name: News2009May.pdf Type: application/octet-stream Size: 220707 bytes Desc: News2009May.pdf URL: From osps-news at listsmart.osl.state.or.us Thu May 7 08:10:25 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 7 May 2009 08:10:25 -0700 Subject: OSPS E-News ~ OSPA / LARS Leave Reports Class Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDA7F@exchnode01.ad.state.or.us> This Friday at 5:00 pm is the deadline for registering for the OSPA/LARS Leave Reports Class on May 12, 9:00 am to 12:00 pm in the SFMS Conference Room, Executive Building, 155 Cottage St. NE, Salem. The class is seminar-style. We will look at sample reports, analyze what happened, and decide if we would need to adjust, pay-off, etc. any leave balances. The reports include Leave Accrual Register, Leave Accrual-Adjustments and Transfers, Leave Adjustments Made to Closed Periods, Lost Leave Accrual CT Balance, Exempt Employees with Comp Time Balances, and Terminated Employees Having Leave Balances. Registration is through iLearnOregon: https://ilearn.oregon.gov/Kview/CustomCodeBehind/Base/Login/Login.aspx If you have questions, please contact Katherine Bremser [Katherine.Bremser at state.or.us, (503)378-6777 ext 295]. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Fri May 8 11:07:18 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 8 May 2009 11:07:18 -0700 Subject: OSPS E-News ~ Exception Reports Delayed Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EEC7@exchnode01.ad.state.or.us> Exception reports were not timely provided to OSPS this morning. We have the reports now and are working to distribute them as quickly as possible. We apologize for this delay and appreciate your patience as we work to catch up. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue May 12 07:57:43 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 12 May 2009 07:57:43 -0700 Subject: OSPS E-News ~ Ordering Manual Checks Notice Message-ID: <8A8CF693A3BB294DB354A999D49CF8180681522E@exchnode01.ad.state.or.us> Hello Everyone, Manual Check Processing Challenges OSPS needs to address user transactions that frequently challenge our daily production of manual check batches. Our goal is to eliminate these challenges to ensure timely and successful manual check production for all agencies. Specifically, this communication is about manual checks ordered for a closed pay period and the associated problems that occur when a corrective flag isn't set for the closed pay period. Action Plan For Improvement Our plan is to first address this across all of our users to ensure that everyone is clear on the process. Part two of the process will be to address this with specific system users and provide special training, if needed. Part three will be to implement the rejection of check requests that create batch processing errors. In that case, the submitting agency will need to correct the transactions and re-submit the check request on the next business day. Ordering A Manual Check - Important Processing Steps Ordering a manual check is actually an off-cycle payroll calculation. The requester must ensure that the transaction is properly entered and staged so that OSPA can make the requested calculation and produce the payment. Equally important is that OSPA must be able to include the manual check PPNN transaction the next time payroll is processed. When you order a manual check for a closed pay period, you must set a corrective flag for the closed period so that OSPA can make the calculation that you have requested. The system needs the corrective flag set so that the transaction will calculate during the next regular production cycle. A pay period is closed at 6:00 p.m. on the night of final cutoff for run 2. Final cutoffs are noted on the OSPS Processing Calendar. We are finding that during the time period between final cutoff and pay day, setting the corrective flag is often forgotten. Resources for Success OSPS Processing Calendar: http://www.oregon.gov/DAS/SCD/OSPS/docs/processtools/2009cal.pdf Recommended Practice - Manual Checks http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/practice/practicechecksmanual.pdf Manual Check Guidelines: http://www.oregon.gov/DAS/SCD/OSPS/services.shtml#Manual_Payroll_Checks Partnership That Supports Success Our part in this process is to provide the manual checks that you need to ensure timely and accurate pay for your agency employees. Your part is to request and stage the transactions correctly in OSPA so that we can provide the services that you request. Thank you for your attention and assistance. Oregon Statewide Payroll Services Staff DAS State Controller's Division Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Visit Our Web Pages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue May 12 14:40:53 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 12 May 2009 14:40:53 -0700 Subject: OSPS E-News ~ Payroll Certification Study Group - Training Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EEE4@exchnode01.ad.state.or.us> OSPS is passing on this information from the Heart of Oregon Chapter of the American Payroll Association. This is an opportunity to take part in a study group to prepare for the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) test, or just to learn more about payroll. Your colleagues Theresa Klopfenstein CPP, Payroll Coordinator at Oregon Military and Julie Berbena CPP, OSPS Analyst are assisting with this study group. This is a great training opportunity at a very low cost. ________________________________ Payroll Certification Study Group Starting Very Soon Is your goal to earn your payroll certification?? Do you need a good solid source of payroll instruction? Now, more than ever is a good time to enhance your payroll knowledge! The Heart of Oregon Payroll Chapter is happy to announce our upcoming CPP / FPC certification study group beginning Wednesday evening, May 20th, 2009 in Salem, Oregon. Come and learn with individuals in all stages of their payroll career. Feel comfortable asking questions you've feared to ask before. Come just to learn, or study for either the Fundamental Payroll Certification or the Certified Payroll Professional fall exam session. A nominal fee of $25.00 will provide 9 three-hour sessions every other Wednesday evening from 5:30-8:30 pm, plus the opportunity to take the KAC (Knowledge Assessment Calculator) test. Please see the attached schedule and registration form. Sessions will be held at Cascade Employers Association at 4068 Hudson Avenue NE in Salem just off Lancaster. All participants are responsible for obtaining a 2009 edition of "The Payroll Source" book which will be the main focus for study (see attached). http://www.americanpayroll.org/publication/ For more information and registration go to: http://www.apaheartor.org and go to the CPP / FPC study group page listed on the left. Diane Kessler, CPP MaPS Credit Union Payroll & Benefits Coordinator Ph: 503.588.0181 ext 3207 dkessler at mapscu.com President - Heart of Oregon Payroll Chapter APA - www.apaheartor.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu May 14 07:53:00 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 14 May 2009 07:53:00 -0700 Subject: OSPS E-News ~ OSPS Data Mart Load Failed Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EF06@exchnode01.ad.state.or.us> Good Morning Everyone, The scheduled load of the OSPS data did not occur last night because of connectivity issues. The SDC has been contacted about the issue. The OSPS data mart is still available for usage at this time but April payroll data has not been added. Once the SDC determines what the problem is, we will re-run the load process. We apologize for the inconvenience. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu May 14 09:55:12 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 14 May 2009 09:55:12 -0700 Subject: OSPS E-News ~ Data Mart Refreshed Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EF11@exchnode01.ad.state.or.us> The connectivity issues reported earlier today have been resolved. The payroll data mart has been refreshed with April pay period information. Thanks for your patience as we worked on corrective action. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon May 18 09:34:57 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 18 May 2009 09:34:57 -0700 Subject: OSPS E-News ~ OSPS Users' Forum Reminder Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDAE0@exchnode01.ad.state.or.us> We hope that you are planning to join us for the OSPS Users' Forum tomorrow, May 19, from 1:00 pm to 4:00 pm in the Veteran's Auditorium, 700 Summer St. NE, Salem. I have attached the agenda. We think that you will find several things of interest, including the annual Gold Star Awards and an update from PEBB. If you have questions, please contact Katherine.Bremser at state.or.das or OSPS.Help at state.or.us . See you tomorrow! Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- A non-text attachment was scrubbed... Name: ForumAgenda20090519.pdf Type: application/octet-stream Size: 34800 bytes Desc: ForumAgenda20090519.pdf URL: From osps-news at listsmart.osl.state.or.us Wed May 27 08:33:13 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 27 May 2009 08:33:13 -0700 Subject: OSPS E-News ~ 2008 Payroll Gold Star Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EFAA@exchnode01.ad.state.or.us> OSPS was pleased to present the annual Payroll Gold star awards at the OSPS Payroll Forum on Tuesday May 19. Congratulations to: Department of Justice Payroll - Verlene Patton, Jean Jepsen and Timmie Angell Oregon Department of Forestsy - Betsy Kelly, Debbie Baugh and Sandi Hiatt http://oregon.gov/DAS/SCD/OSPS/index.shtml Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed May 27 16:51:13 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 27 May 2009 16:51:13 -0700 Subject: OSPS E-News ~ Payroll Job Announcement Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EFB5@exchnode01.ad.state.or.us> OSPS is passing on the attached information about a great payroll position opportunity at the Oregon Parks and Recreation Department. Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- A non-text attachment was scrubbed... Name: SWPR0855.AT3.PayrollBenefitsTech.052709.pdf Type: application/pdf Size: 50304 bytes Desc: SWPR0855.AT3.PayrollBenefitsTech.052709.pdf URL: From osps-news at listsmart.osl.state.or.us Thu May 28 09:02:21 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 28 May 2009 09:02:21 -0700 Subject: OSPS E-News ~ Payroll Certification Study Group Start Delayed Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EFBC@exchnode01.ad.state.or.us> There is still time to register for the payroll certification study group. If you have an interest in increasing your payroll knowledge, contact Diane Kessler for more information. ________________________________ From: Diane Kessler [mailto:dkessler at mapscu.com] Sent: Tuesday, May 26, 2009 3:40 PM Subject: Payroll Certification Study Group Start Delayed Importance: High The summer Payroll Certification study group has been delayed to start until Wednesday, June 3rd. If you are interested in joining, please let me know as soon as possible. See attached, below mail, and website for details (www.apaheartor.org). This will be a summer long commitment with short notice to obtain a book. Please do not let this hold you back if you are interested. Feel free to forward this message on to someone you know may be interested. From: Diane Kessler Sent: Tuesday, May 19, 2009 9:34 AM Cc: Diane Kessler Subject: Not too late for the Payroll Certification Study Group Starting! Importance: High Send in your registration now or respond to this mail and come check out the first session of the summer study group tomorrow night! * Group meets every other Wednesday evening from 5:30 to 8:30 pm in Salem - see attached schedule * Payroll Source Book not required for first session but by June 3rd session * This is the group that will prepare you for the fall FPC/ CPP testing window (Sep 12 - Oct 10, 2009) Is your goal to earn your payroll certification?? Do you need a good solid source of payroll instruction? Now, more than ever is a good time to enhance your payroll knowledge! The Heart of Oregon Payroll Chapter is happy to announce our upcoming CPP / FPC certification study group beginning Wednesday evening, May 20th, 2009 in Salem, Oregon. Come and learn with individuals in all stages of their payroll career. Feel comfortable asking questions you've feared to ask before. Come just to learn, or study for either the Fundamental Payroll Certification or the Certified Payroll Professional fall exam session. A nominal fee of $25.00 will provide 9 three-hour sessions every other Wednesday evening from 5:30-8:30 pm, plus the opportunity to take the KAC (Knowledge Assessment Calculator) test. Please see the attached schedule and registration form. Sessions will be held at Cascade Employers Association at 4068 Hudson Avenue NE in Salem just off Lancaster. The first session on Wednesday, May 20th will not require the Payroll Source book to start the group. All participants are responsible for obtaining a 2009 edition of "The Payroll Source" book which will be the main focus for study (see attached). http://www.americanpayroll.org/publication/ For more information and registration go to: http://www.apaheartor.org and go to the CPP / FPC study group page listed on the left. Please feel free to forward to anyone you know who may be interested..... Diane Kessler, CPP MaPS Credit Union Payroll & Benefits Coordinator Ph: 503.588.0181 ext 3207 dkessler at mapscu.com President - Heart of Oregon Payroll Chapter APA - www.apaheartor.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: Summer 09 Study Group Schedule.pdf Type: application/octet-stream Size: 32668 bytes Desc: Summer 09 Study Group Schedule.pdf URL: From osps-news at listsmart.osl.state.or.us Thu May 28 16:47:28 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 28 May 2009 16:47:28 -0700 Subject: OSPS E-News ~ CrossWalkMemoMay2009.doc Message-ID: <4875EF345085BE48B9C4B7CA341EFB68E6EFD2@exchnode01.ad.state.or.us> Department of Administrative Services State Controller's Division 155 Cottage Street NE U50 Salem, OR 97301-3969 PHONE: (503) 378-3156 FAX: (503) 378-3514 MEMORANDUM To: Agency Fiscal, Accounting and Payroll Officers From: John Radford, Administrator State Controller's Division Sharon McKeehan, Manager Oregon Statewide Payroll Services Date: May 28, 2009 Subject: Payroll Crosswalks 09-11 Biennium and 09-10 Fiscal Year Setting Labor Cost Crosswalks for 09-11 For agencies who track their payroll labor costs for the 09-11 Biennium and/or the 09-10 Fiscal Year, OSPS would be happy to enter the labor cost changes for you. To do so, we must have your instructions by Tuesday June 30, 2009. Changes will be uploaded to the personnel system (PPDB), and then into the OSPA. Changes will be effective in both systems July 1, 2009, for the payroll period July paid August 2009 (actual pay date 7/31/09) Formatting Your Request Please use the following format for your requested changes. Please do not insert spaces or hyphens between numbers. 12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I) Old 12 digit cost structure a New 12 digit cost structure Example: YYPPPPPIIIII a YYPPPPPIIIII We are also able to process biennial indicator "blanket changes": Example: 09XXXXXXXXXX a 11XXXXXXXXXX If your request is simply to change the biennial indicator from 09 to 11 on all employee records, you may make that request in an e-mail. If you have a number of cost structure changes to be made, our preference is to have them in an Excel spreadsheet attached to your e-mail. In either case, please include your agency name and number, contact name and phone number, to Sharon.e.mckeehan at state.or.us Please Note New Default Process For 09-11 OSPS will send a reminder on or about June 20 about the deadline for submitting crosswalks for 09-11. If we have not received information or instructions from your agency by the deadline June 30, 2009, we will set up a default crosswalk to change the biennial indicator from 09 to 11 on all payroll labor cost numbers. If you have any questions about this process, please contact Sharon McKeehan at (503) 378-6777 ext.230. Thank you. Note: In order to save copy and distribution costs we are sending out this notice over several e-mail networks. If you receive multiple copies of this message, we apologize. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 94 bytes Desc: image001.gif URL: From osps-news at listsmart.osl.state.or.us Fri May 29 08:22:59 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 29 May 2009 08:22:59 -0700 Subject: OSPS E-News ~ June Training News is Available Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDB3C@exchnode01.ad.state.or.us> The June Training News is now on our web site: http://tinyurl.com/5ds8pd This issue includes OSPS web resources and information we learned on the P010 RTMT SYST and RTMT STAT fields. Enjoy! As always, contact Katherine Bremser (Katherine.Bremser at state.or.us or 503 378 6777 ext 295) with questions or comments. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/