From osps-news at listsmart.osl.state.or.us Mon Oct 5 13:53:23 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 5 Oct 2009 13:53:23 -0700 Subject: OSPS E-News ~ Remember to Register for the Year-end Mini-conference Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDF39@exchnode01.ad.state.or.us> If you are planning to attend the OSPS Year-end Mini-conference on October 19 from 1:00 pm to 4:00 pm in the Executive Building, 155 Cottage St. NE, Salem, I would encourage you to register and take the survey in iLearnOregon by the end of the day on Wednesday, October 7. I plan to pull the number of registrations and session preferences first thing Thursday morning to develop a semi-final schedule. When you go into iLearn, you will probably notice that there are now two sessions for the mini-conference. We are going to pilot an iLinc remote session for staff members who are outside the Salem area. It will only include the topics offered in Conference Room A. (I plan to post the semi-final schedule next Tuesday, Oct. 13.) Those who register for this session will receive an e-mail with an internet link and conference telephone number to participate. You need a computer with internet access and telephone. Because we just have 20 "seats," I encourage several people at one location (like the PSOB) to reserve a conference room and "attend" together. As a reminder, here's the iLearnOregon web address: https://ilearn.oregon.gov/Kview/CustomCodeBehind/Base/Login/Login.aspx . Go to the Learning Center Click on Course Catalog Search with OSPS, OSPA, year-end For the Mini-conference, select enroll and press Go Confirm your enrollment After you have enrolled, take the survey to indicate the topics you would like to have covered: Click on My Workspace Click on My Learning Plan Select Take Survey and press Go Hope to see you at the conference! Please contact Katherine.Bremser at state.or.us if you have questions. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Wed Oct 7 08:35:28 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 7 Oct 2009 08:35:28 -0700 Subject: OSPS E-News ~ W-2 Envelope Source Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C436@exchnode01.ad.state.or.us> We have found that the information on the W-2 envelopes was incorrect (7985E, 7510ES) do not fit our W-2's. The correct envelope is the same as in the past (DW4-ALT). Sorry for the inconvenience this may have created. Moore Wallace (An RR Donnelley Company) 30 Hazelwood Drive Suite 100 Amherst, NY.14228-2295 Phone: 1-877-526-3894 Fax: 1-800-899-2016 www.visibletax.com (8AM to 7PM Eastern, Mon-Fri) Kathyron D Parsons, OSPS Accountant Dept. of Admin Servs/State Controllers Division Phone: (503) 378-6777 X243 Fax: (503) 378-3518 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Oct 7 14:42:35 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 7 Oct 2009 14:42:35 -0700 Subject: OSPS E-News ~ Furlough Project Update Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C44D@exchnode01.ad.state.or.us> Furlough Processing in OSPA - Project Update September Run 2 will be processed the evening of October 9. OSPA will not be available to users on Saturday October 10. Computing Furlough Obligations Furlough obligations will computed over the weekend for executive, management service, classified unrepresented and all represented groups for which a contract has been ratified and signed. Furlough obligations will be computed according to the rules defined by DAS HRSD and/or the collective bargaining agreement. OSPS will also compute furlough obligations for non-executive branch agencies according to their specifications. Furlough Obligations in LARS Leave accrual will run Monday night October 12. When the system comes up Tuesday morning, furlough obligations will be displayed on the P430/435 leave screens. Any furlough used in September will be immediately deducted from the obligation balance. Seasonals - Manual Computation of Obligations As you know, seasonal employees are excluded from the automated calculation of furlough obligation. Obligation will be computed manually at the agency level using rules established by DAS HRSD. See rules here: http://www.oregon.gov/DAS/HR/docs/advice/CostReductionQA0909.pdf (Page 4) Part-Time - Computation of Obligations Obligations for part-time employees will be computed using the base rate and FTE information currently present in PPDB. The document referenced above also provides information on the requirement to modify the initial part-time calculation using the actual hours worked by the employee if the employee works more or less than the stated FTE. See Page 5 in the document linked above. Employee Reporting on Pay Stubs Paycheck stubs and direct deposit statements will show the accrued furlough obligation , any furlough taken in September and an ending balance beginning with November 1 payday. A furlough disclaimer statement will appear each payday: "Furlough obligation is projected and subject to change based on your job status". This is because obligation balances may need to be manually adjusted for part-time employees, seasonals and those who promote, demote or whose pay rates change during the furlough term. Upcoming Topics Our next furlough project update will address new hires and timesheet or timescreen posting. We'll also report any new contracts that have been ratified and signed and provide a schedule for furlough obligation system updates for those groups. Please let us know if you have questions about anything presented in this update. -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Oct 8 13:00:44 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 8 Oct 2009 13:00:44 -0700 Subject: OSPS E-News ~ PERS Services Team List Serve Invitation Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C469@exchnode01.ad.state.or.us> ************************************************************** Good afternoon. This message is from the DAS Centralized PERS Services Team. We would like to request all personnel and payroll contacts, as well as any other necessary individuals who work with PERS related information, to please sign up on our new list serve (web link below) to receive important notifications for setting up and managing employees PERS benefits. These important notifications will be related to what wage job class codes to use in PPDB identifying an employee's PERS history, updates on new or outdated codes, use of OSPA to set up/manage an employee's payroll for PERS benefits, contribution rates, the services we provide, updates to our web site, etc. If you have questions regarding being added to this list please do not hesitate to contact any one of our team members from the following web link as we would be happy to provide assistance any way we can: DAS HRSD Centralized PERS Services Team (Contact List and Web Site): http://www.oregon.gov/DAS/HR/HRSS.shtml#Centralized_PERS_Team DAS HRSD Centralized PERS Services Team List Serve Web Link: http://listsmart.osl.state.or.us/mailman/listinfo/das_centralized_pers_s ervices_team We really hope you take the steps to participate through our list serve as we plan to be sending out some very important information in the near future. Thank you. DAS Human Resource Services Centralized PERS Team Donna Lantz, Linda Ely, Jannel Vachter & Cheryll Luth http://oregon.gov/DAS/HR -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Oct 9 10:37:28 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 9 Oct 2009 10:37:28 -0700 Subject: OSPS E-News ~ No Cost IRS Training Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C471@exchnode01.ad.state.or.us> FREE IRS & SSA Employment Tax Updates Webinar. The Internal Revenue Service and the Social Security Administration invite payroll and tax professionals to attend a FREE Webinar on the latest employment tax filing information. The U.S. Small Business Administration will host the webinar. A representative from the US Department of Labor will be available to answer questions on the COBRA subsidy. Representatives from SSA and IRS will present information on the following topics: * Electronic filing of W-2s * Verifying employee SSNs online * Verifying SSNs/EINs for information return (1099) filing * IRS employment tax updates, including the COBRA subsidy * Navigating the IRS and SSA web sites to find information payroll professionals need Choice of Dates and Times (all times are Pacific Time) Tuesday, October 27 - 1:00pm-3:00 pm To register, click here: https://cc.readytalk.com/r/nb4mcoxb074y Tuesday, November 10 - 10:00am-12:00pm To register, click here: https://cc.readytalk.com/r/btl5dykp4ikv Thursday, November 19 - 1:00pm-3:00pm To register, click here: https://cc.readytalk.com/r/imsio8qziec7 Tuesday, December 8 - 10:00am-12:00pm To register, click here: https://cc.readytalk.com/r/q0wsbg0fccwp You will receive an e-mail confirming your registration with information on how to participate in both the phone and web portions of the webinar. NOTE: You may need to adjust or watch your junk mail filters to receive this confirmation. -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Oct 12 08:16:29 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 12 Oct 2009 08:16:29 -0700 Subject: OSPS E-News ~ Furlough Project Update Message-ID: <8A8CF693A3BB294DB354A999D49CF81806815D5E@exchnode01.ad.state.or.us> As part of the routine to load furlough obligations to employees' P430/P435 screen, the affected benefit packages' PTB1 pay code control screens have been updated with the three control tiers for the LA code. Part of this control will not allow LA to go negative. Part two, which happens tonight with leave accrual update, actually loads the furlough obligations to individual leave balances. Until that happens, LA cannot go negative. This means there can be no LA entry for any settled benefit package (including management service and classified unrepresented) until the obligation loads tonight. Please see the furlough update message we sent out on 10/7/09 for more detail. I've copied that, below, for your ease of reference. Thank you. Oregon Statewide Payroll Services Staff DAS State Controller's Division Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Visit Our Web Pages: http://oregon.gov/DAS/SCD/OSPS ________________________________ From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Wednesday, October 07, 2009 2:43 PM To: osps-news at listsmart.osl.state.or.us Subject: OSPS E-News ~ Furlough Project Update Furlough Processing in OSPA - Project Update September Run 2 will be processed the evening of October 9. OSPA will not be available to users on Saturday October 10. Computing Furlough Obligations Furlough obligations will computed over the weekend for executive, management service, classified unrepresented and all represented groups for which a contract has been ratified and signed. Furlough obligations will be computed according to the rules defined by DAS HRSD and/or the collective bargaining agreement. OSPS will also compute furlough obligations for non-executive branch agencies according to their specifications. Furlough Obligations in LARS Leave accrual will run Monday night October 12. When the system comes up Tuesday morning, furlough obligations will be displayed on the P430/435 leave screens. Any furlough used in September will be immediately deducted from the obligation balance. Seasonals - Manual Computation of Obligations As you know, seasonal employees are excluded from the automated calculation of furlough obligation. Obligation will be computed manually at the agency level using rules established by DAS HRSD. See rules here: http://www.oregon.gov/DAS/HR/docs/advice/CostReductionQA0909.pdf (Page 4) Part-Time - Computation of Obligations Obligations for part-time employees will be computed using the base rate and FTE information currently present in PPDB. The document referenced above also provides information on the requirement to modify the initial part-time calculation using the actual hours worked by the employee if the employee works more or less than the stated FTE. See Page 5 in the document linked above. Employee Reporting on Pay Stubs Paycheck stubs and direct deposit statements will show the accrued furlough obligation , any furlough taken in September and an ending balance beginning with November 1 payday. A furlough disclaimer statement will appear each payday: "Furlough obligation is projected and subject to change based on your job status". This is because obligation balances may need to be manually adjusted for part-time employees, seasonals and those who promote, demote or whose pay rates change during the furlough term. Upcoming Topics Our next furlough project update will address new hires and timesheet or timescreen posting. We'll also report any new contracts that have been ratified and signed and provide a schedule for furlough obligation system updates for those groups. Please let us know if you have questions about anything presented in this update. -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Oct 13 09:30:15 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 13 Oct 2009 09:30:15 -0700 Subject: OSPS E-News ~ OSPS Year-end Mini-Conference Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDF95@exchnode01.ad.state.or.us> Please see the attached agenda for the OSPS Year-end Mini-conference on October 19, 1:00 to 4:00 pm in Conference Rooms A and B and the SFMS Conference Room, Executive Building, 155 Cottage St. NE, Salem. This is likely the final agenda. We based it upon the registrations and answers to the survey as of 5:00 pm on October 8. The sessions in Conference Room A will be available remotely through iLinc Oregon. If your office is outside the Salem area and you are interested in the remote sessions, register for the Number 2 session, OSPS Year-end Mini-conference in iLearnOregon by noon on October 15. To participate, you will need a PC with an internet connection and a telephone. If there are several staff members who wish to participate in one location, please try to participate together in a conference room with a conference telephone. If you are registered in iLearnOregon, you will receive an e-mail with the web address and telephone number by 5:00 pm on October 15. We have published the updated Recommended Practice for Year-end on our web site: http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/practice/practiceyearend.pdf . We've also added the DOJ year-end plan to the agency checklists on our web site: http://www.oregon.gov/DAS/SCD/OSPS/checklist.shtml#Year_End . See you next Monday! Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- A non-text attachment was scrubbed... Name: YearendForum20091117FinalDraft.pdf Type: application/octet-stream Size: 28815 bytes Desc: YearendForum20091117FinalDraft.pdf URL: From osps-news at listsmart.osl.state.or.us Tue Oct 13 15:28:51 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 13 Oct 2009 15:28:51 -0700 Subject: OSPS E-News ~ Leave Accrual Updates for Furlough Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C49F@exchnode01.ad.state.or.us> Last night furlough obligations were updated into the OSPA Leave Accrual and Reporting System (LARS). As of today, LA code is fully functional in LARS for the following: * Balances are displayed on the P430 screen. Balances and use is displayed on the P004 and P005 in the Online Daily Time module. Use and summary is displayed on the P006 and P007 in Online Daily Time. * Adjusting entries can be performed on the P435 screen. You may use this screen to make manual adjustments to post the furlough obligation for seasonal employees. Or, you may make the required adjustments for part-time employees whose furlough obligation will be more than what was computed based on their FTE. (part-time employees who work more hours than their stated FTE in PPDB) * At present, you cannot put furlough balances into the clearing account (P420). We expect to have those changes made by Monday of next week. You may still use the P435 adjustment screen to transfer furlough balances between agencies. Sending agency adjusts to reduce the obligation to zero and the receiving agency adjusts to set the obligation the appropriate number of hours. -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Oct 14 10:00:34 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 14 Oct 2009 10:00:34 -0700 Subject: OSPS E-News ~ Reminder: OSPS Closed Friday October 16. Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C4AD@exchnode01.ad.state.or.us> DAS OSPS Closed on Friday, Oct. 16 Due to state budget reductions, the Department of Administrative Services will be closed on Friday, Oct. 16, 2009. The offices will re-open on Monday, Oct. 19. Thank you for your patience. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 6611 bytes Desc: image001.jpg URL: From osps-news at listsmart.osl.state.or.us Thu Oct 15 08:26:35 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 15 Oct 2009 08:26:35 -0700 Subject: OSPS E-News ~ Year-end Mini-Conference Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDFE0@exchnode01.ad.state.or.us> Just a reminder, if you are interested in participating in the OSPS Year-end Mini-conference remotely, please register in iLearnOregon, https://ilearn.oregon.gov/Kview/CustomCodeBehind/Base/Login/Login.aspx in session Number 2, by noon today. If you want to participate in the iLinc session, you will need a computer with internet access and a telephone. Because we are using the teleconference bridge, you could also just participate by telephone without the ability to view the slides. If you have questions, please contact Katherine Bremser (Katherine.Bremser at state.or.us or 503 378 6777 x295). Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Mon Oct 19 08:37:30 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 19 Oct 2009 08:37:30 -0700 Subject: OSPS E-News ~ Reminder - OSPS Year-end Mini-conference Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BDFF8@exchnode01.ad.state.or.us> Just a reminder that the Year-end Mini-conference is this afternoon from 1:00 pm to 4:00 pm in the Executive Building, 155 Cottage St. NE, Salem. I've attached the schedule. There will be additional copies at each of the sites, which include the SFMS Conference room on the first floor and Conference Rooms A and B on the second floor. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- A non-text attachment was scrubbed... Name: YearendForum20091117FinalDraft.pdf Type: application/octet-stream Size: 28815 bytes Desc: YearendForum20091117FinalDraft.pdf URL: From osps-news at listsmart.osl.state.or.us Wed Oct 21 07:48:55 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 21 Oct 2009 07:48:55 -0700 Subject: OSPS E-News ~ Furlough - Part Time Employees Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C4FB@exchnode01.ad.state.or.us> Furlough Processing in OSPA - Project Update Part-Time Employees Just a reminder about part-time employees and their furlough obligation. When OSPA computed and loaded the obligation amounts for part-time employees, we used the business rules defined in the DAS HRSD Furlough FAQ document. http://www.oregon.gov/DAS/HR/docs/advice/CostReductionQA0909.pdf See page 5. The computation was based on tier (base pay rate) and the actual FTE that is present in the PPDB personnel system. Because part-time employees may work more or fewer hours than represented in their FTE, agencies are required to review and assess the furlough obligation for each part-time employee to ensure that it is consistent with the actual work hours. Use OSPS report B470D (dated 10/12/09) as a helpful tool. It shows the amount of obligation loaded for each employee and provides the basis for the computation including the FTE. All adjustments you make to furlough obligation need to be entered into the P435 to ensure accurate accounting and reporting. I'd be happy to hear your feedback about this process or respond to questions. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Oct 21 09:51:19 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 21 Oct 2009 09:51:19 -0700 Subject: OSPS E-News ~ OSPA Payroll Calculation Class 10/27/09 Message-ID: <8A8CF693A3BB294DB354A999D49CF818051BE037@exchnode01.ad.state.or.us> If you are interested in participating in the OSPA Payroll Calculation class, please register by 5:00 pm on Friday, October 23. The class will be Tuesday, October 27, from 8:30 am to 12:30 pm. We are offering this through an iLinc Oregon "virtual classroom" for all participants, even those in the Salem area. To attend, you will need a computer and telephone. The computer needs internet access and a software program that can handle a simple Excel spreadsheet. We will cover the Payroll Calculation document from the OSPA Reference Manual, http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/intros/paycalc.pdf . I will send you the internet link, telephone number, and an Excel workbook and other handouts. You will be using them to perform the calculations during the class. Register in iLearnOregon: https://ilearn.oregon.gov/Kview/CustomCodeBehind/Base/Login/Login.aspx If you have questions, please contact Katherine Bremser (Katherine.Bremser at state.or.us, (503) 378-6777 x295. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? http://oregon.gov/DAS/SCD/OSPS/ From osps-news at listsmart.osl.state.or.us Fri Oct 23 08:25:21 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 23 Oct 2009 08:25:21 -0700 Subject: OSPS E-News ~ Furlough Processing in OSPA - Project Update Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C537@exchnode01.ad.state.or.us> Furlough Processing in OSPA - Project Update Furlough Obligations - Employees New To State Service Computing Furlough Obligation Employees newly hired to state service with a start date of October 20, 2009 and later will have their furlough obligation computed automatically by OSPA using the business rules defined in the DAS HRSD and Labor Relations Furlough Obligation Chart. http://www.oregon.gov/DAS/HR/docs/advice/Furlough_Obligation_Chart.pdf The furlough obligation will not show for any new employee until the first run of leave accrual after the close of their first pay period. For example, new hires during October will not show on the P430 screen until November 9, 2009. Furlough Taken Soon After Hire If a new hire needs to take a fixed closure furlough day, or if they decide to take a floating day, the time screens will accept the "LA" code entry. The leave accrual system will accept the transaction and create a negative balance. As soon as the employee's obligation loads in the next leave accrual run, the days used will deduct from the obligation balance and the negatives zero out. The adjusted balance will be reported to the employee on their pay stub. Caution If payroll technicians make manual adjustments of furlough to the P435 of new-to-state employees, it will cause the computation and load of the furlough obligation to fail. Even if your new hires are part-time employees, do not make any adjustments until after the first LARS update of furlough obligation. Please feel free to contact me if you have any questions about this process. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Webpages: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Oct 27 15:25:06 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 27 Oct 2009 15:25:06 -0700 Subject: OSPS E-News ~ (no subject) Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C561@exchnode01.ad.state.or.us> Hello Everyone, The Statewide Payroll Advisory Council* met last week to discuss a common payroll concern - what to do if many payroll staff are out with H1N1 flu at the time of a payroll cutoff. The group decided that it was wise to plan and prepare. As they discussed, they agreed that the risk was higher in small payroll offices and that some larger groups could possibly share staff with smaller agencies. Also, while OSPS cannot promise to send staff out to small offices, there is always the possibility that we could data enter timesheets for a several small agencies. The group came up with the idea of surveying all agencies to come up with a profile of the payroll office. The profile would address readiness to meet a crisis, size and complexity of the payroll process for the agency, special needs and the possible ability to share staff. Attached is a profile form. If you will complete this profile and return it to me, OSPS will compile this information into single document and provide all agencies with a copy. That way if you (or your supervisor) needs help, you will have contact information for someone who may be able to share a resource. I think this project shows great partnership and collaboration on the part of the agency payroll staff. I hope you all will take the time to complete the profile form. Let me know if you have any questions. * Statewide Payroll Advisory Council membership: Shirley Alt, Legislature Becky Daniels, DHS Geri Greeno, OYA Margie Johnson, DAS Betsy Kelly, Forestry Theresa Klopfenstein, OMD Linda Kosmoski, OSP Verlene Patton, DOJ April VanDoren, PUC Deb Worden, DCBS Tracy Wroblewski, ODOT Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Agency_Payroll_Profile.xls Type: application/vnd.ms-excel Size: 17408 bytes Desc: Agency_Payroll_Profile.xls URL: From osps-news at listsmart.osl.state.or.us Wed Oct 28 10:32:26 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 28 Oct 2009 10:32:26 -0700 Subject: OSPS E-News ~ Oregon.Gov Unavailable Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C570@exchnode01.ad.state.or.us> We've been told that Oregon.Gov is unavailable at this time. As a consequence, you will not be able to access the OSPS Online Resource Center until the problem is resolved. We will notify you when we hear that access has been fixed. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Oct 28 10:38:40 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 28 Oct 2009 10:38:40 -0700 Subject: OSPS E-News ~ OSPS Online Resources Available Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114C573@exchnode01.ad.state.or.us> Apparently the problem was resolved quickly. Thanks for your patience. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Oct 30 08:56:57 2009 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 30 Oct 2009 07:56:57 -0800 Subject: OSPS E-News ~ November Training News in on the Web Message-ID: <8A8CF693A3BB294DB354A999D49CF81807C32ED4@exchnode01.ad.state.or.us> The November 2009 Training News is now available: http://tinyurl.com/5ds8pd This issue includes Year-end information, the November forum agenda, and December training dates. If you have suggestions or questions, please contact Katherine Bremser (Katherine.Bremser at state.or.us ) Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services? 503 378 6777, ext. 295? Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/