OSPS E-News ~ Furlough Processing in OSPA - Vacation Balance Adjustments

[Announcements from OSPS to the users of the Oregon State Payroll Application]

Furlough Processing In OSPA - Project Update: 


Adjustments to Vacation Balances Over 350

 

Authority:  DAS HRSD Cost Reduction Directive 11/10/2009 

Policy Section (4) Vacation Leave Administration

 

Applicable to:  Management and Executive Service employees

 

Effective with leave accrual for pay period ending 12/31/09, the
vacation accrual maximum for management and executive service employees
returns to 350 hours from the temporary limit of 425.  The excess hours
over 350 will be placed in a separate vacation bank to be available for
use until 6/30/2013.  Here are the process steps in the OSPA project to
implement this change.   

 

1.	Leave accrual will run as normal on 1/12/2010.  Employees with
balances in excess of 350 but less than 425 will receive full vacation
accrual based on their accrual basis and the number of hours in December
pay period.  
2.	Hours in excess of 350 will then be moved to a new vacation bank
- code VF.  As hours are used from the VF bank, the balance will
decrease.  No additional accruals will be made to this bank.  
3.	Leave accrual reports for December pay period will show these
transactions.  Reports will be distributed on 1/13/2010.
4.	Balances in the VA vacation bank as well as the VF vacation bank
will be printed on pay statements issued February 1, 2010.  The number
of hours transferred from VA to VF will be displayed.  

 

Affected employees will need to use vacation during January to reduce
their bank from 350 so as not to lose the January accrual.  

 

The VF bank is not payable at termination nor can it be cashed out to
avoid loss.  

 

The VF hours will remain in the leave accrual system until 6/30/2013 at
which time they will be 'lost' and balances will be zeroed out.  This
will be reported as lost leave through regular leave reporting. 

 

You may view the HRSD policy here:  

http://www.oregon.gov/DAS/HR/docs/advice/FinalDraft_Cost_Reduction_Direc
tive_Sept09-June11.pdf

 

 

Please let us know if you have any questions about this process.  

 

Sharon McKeehan, Manager

Oregon Statewide Payroll Services

DAS/State Controller's Division

155 Cottage Street NE,  U-50

Salem, OR  97301-3969

(503) 378-6777 ext. 230

Visit our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS

 

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