From osps-news at listsmart.osl.state.or.us Thu Jun 3 08:41:24 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 3 Jun 2010 08:41:24 -0700 Subject: OSPS E-News ~ New forms released: Direct Deposit (revamp) and Pay Card authorization forms Message-ID: <8A8CF693A3BB294DB354A999D49CF81807FE8115@exchnode01.ad.state.or.us> Last week we notified you of upcoming changes to two forms: Direct Deposit and Pay Card (AccelaPay) authorization forms. You can view that announcement at the bottom of this e-mail. We finished a bit earlier than expected. These two forms are now live on the forms page of our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/form.shtml If you link to these forms on your own agency Web site, please update your links to these new forms. The revamped Direct Deposit Authorization Form is here: http://oregon.gov/DAS/SCD/OSPS/docs/forms/OSPS.99.08.pdf The new Pay Card Authorization form (AccelaPay) is here: http://oregon.gov/DAS/SCD/OSPS/docs/forms/OSPS.99.19.pdf OSPS will continue to accept the old version of the AccelaPay form through the end of July, in order to allow time for existing paper stock to be used up. We would like once again to thank the agencies who helped develop and road test this form. They were: DCBS, DHS, ODOT, Legislature, and Corrections. Thank you. Oregon Statewide Payroll Services Staff DAS State Controller's Division Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Visit Our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS -----Original Message----- From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Friday, May 28, 2010 9:44 AM To: osps-news at listsmart.osl.state.or.us Subject: OSPS E-News ~ Upcoming Changes to Direct Deposit/AccelaPay Form Due to changes in NACHA* rules, OSPS is changing Form OSPS.99.08, Direct Deposit Authorization. We've worked with several agency representatives to develop this form. Main changes include: -- Removing AccelaPay enrollment from this form, and creating a new form just for AccelaPay -- New mandatory international transaction certification -- Including a way for an employee to cancel one deposit and start another on just one form -- Including an "old" and "new" amount line -- Reduce the form from four pages to one -- Comply with new DAS-mandated template format -- Simplify language to be plain-language whenever possible -- Build the form based on the employee's ease of use We plan to have both of these forms "live" on our Web site by Friday, 6/4/2010. Please use up existing paper stock and if possible, hold off on printing new forms until this goes live. We will send another announcement once the forms are available on the Web site. OSPS wishes to thank payroll staff at DCBS, DHS, ODOT, Legislature, and Corrections for their contributions to the success of this new form. *NACHA is "NACHA-The Electronic Payments Association", formerly National Automated Clearing House Association. They establish operating rules and business practices for the ACH Network. (http://www.nacha.org/) Oregon Statewide Payroll Services Staff DAS State Controller's Division Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Visit Our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS From osps-news at listsmart.osl.state.or.us Mon Jun 7 11:08:17 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 7 Jun 2010 11:08:17 -0700 Subject: OSPS E-News ~ FW: [Datamart-News] Brio/Hyperion upgrade project status Message-ID: <8A8CF693A3BB294DB354A999D49CF81807C33789@exchnode01.ad.state.or.us> Aaron Wallace attended a forum to give us an update on the upgrade for Brio/Hyperion. Here is his recent update to datamart subscribers. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-378-6777 ext. 295 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! ________________________________ From: datamart-news-bounces at listsmart.osl.state.or.us [mailto:datamart-news-bounces at listsmart.osl.state.or.us] On Behalf Of WALLACE Aaron * SCD SARS Sent: Monday, June 07, 2010 8:57 AM To: datamart-news at listsmart.osl.state.or.us Subject: [Datamart-News] Brio/Hyperion upgrade project status Hello everyone, In March, I alerted you of the finished business case, which detailed the potential purchase of Oracle Enterprise Performance Management System 11 (see below email). As of June 1, 2010, the SCD has purchased System 11, including support, under our current budget. This purchase has many benefits to the state: * It allows for the statewide upgrade of all desktop versions of Brio/Hyperion to the current supported Oracle product. * Unlimited user access is provided through a single statewide license; no additional license fees or software purchases are needed for new users. * Agencies will no longer receive and pay separate annual Brio/Hyperion maintenance invoices for each of their desktop licenses. Instead, DAS will pay all support/maintenance on behalf of the State of Oregon through one central annual invoice. * The state's financial community can continue to use the estimated 50,000 .bqy files that currently exist - users do not have to rebuild their queries. * The current Brio/Hyperion infrastructure is maintained, thereby reducing the costs to implement System 11. * From an end user perspective, System 11 functions the same as prior Brio/Hyperion versions, so no additional training is necessary. * Increased compatibility - AJAX, Linux, XML, .NET, SOAP, J2EE, WSDL, 64 bit support, etc. * System 11 provides the potential for future expansion as a statewide web-based application with additional audit capabilities. The State Controllers' Division is currently in the process of determining the best course of action to properly implement this upgrade on a statewide level. I understand that all users will want to be upgraded as soon as possible; however, we ask that you be patient as we work through this process. Thanks again for your support. Aaron Wallace Sr. Datamart Business Analyst State Controller's Division ________________________________ From: datamart-news-bounces at listsmart.osl.state.or.us [mailto:datamart-news-bounces at listsmart.osl.state.or.us] On Behalf Of WALLACE Aaron * SCD SARS Sent: Wednesday, March 10, 2010 2:24 PM To: datamart-news at listsmart.osl.state.or.us Subject: [Datamart-News] Finished Datamart Business Case Hello everyone, The business case in support of the purchase of Oracle Enterprise Performance Management System 11 has been posted to the Datamart Website: link The purpose of this business case is to evaluate whether it is in the best interests of the State of Oregon to acquire a single statewide license for System 11 that would replace the nearly 700 existing Brio/Hyperion desktop licenses. Oracle no longer supports the legacy desktop licenses and has no plans to provide a software patch when current users migrate to a new operating system beyond Windows XP. The business case examines the pros and cons of the various alternatives and recommends the purchase of the System 11 enterprise license without the Web-based features. Please let us know if you have any questions or concerns. Based on the latest information, it appears we may be able to complete this acquisition in the current biennium. Aaron Wallace Sr. Datamart Business Analyst DAS-SCD-SARS -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT42145037.txt URL: From osps-news at listsmart.osl.state.or.us Tue Jun 8 11:01:17 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 8 Jun 2010 11:01:17 -0700 Subject: OSPS E-News ~ FICA Tax Refunds Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114D08D@exchnode01.ad.state.or.us> Hello Everyone, You may recall an early-2009 OSPS project in which we refunded over-withheld FICA tax to state employees who parked in state lots and paid for their parking with pre-tax payroll deductions. The parking deduction code had not been correctly configured in OSPA and the affected employees were owed the excess FICA that had been deducted from their pay. Because the employer matches the amount of FICA tax paid by employees, we also owed refunds to the respective state agencies. While the employees had to be refunded immediately, we had to wait to make refunds to the agencies until we collected back all of the overpaid tax from the IRS. At this time, that process is complete and we will be making these refunds, along with the planned refund to agencies of assessments and other charges paid to DAS. On Friday June 4, a memo from DAS Director Scott Harra was sent to agencies notifying them of the assessment refunds. The FICA refund amounts were included in that memo. The memo also stated the DAS Operations would be contacting each recipient agency to determine the appropriate coding for the refund transactions. This memo is to assure that agency payroll offices are informed about the process to be used for the FICA refund. Please forward a copy of this memo to your agency accounting office. Thank you. If you have any questions about this process, please contact me at 503-378-6777 ext. 230 or sharon.e.mckeehan at state.or.us. Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Online Resource Center: http://www.oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Jun 11 11:12:20 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 11 Jun 2010 11:12:20 -0700 Subject: OSPS E-News ~ Leave Accrual Reports Late Message-ID: <8A8CF693A3BB294DB354A999D49CF81807FE81C3@exchnode01.ad.state.or.us> Hello Everyone, We are sorry to report that problems at DAS Publishing and Distribution have caused our leave accrual reports to be late this morning. OSPS has distributed all reports that we've received. We will keep you posted on progress. Thanks for your patience - we are sorry for the delay. Oregon Statewide Payroll Services Staff DAS State Controller's Division Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Visit Our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS From osps-news at listsmart.osl.state.or.us Fri Jun 11 15:57:08 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 11 Jun 2010 15:57:08 -0700 Subject: OSPS E-News ~ Leave Reports Delay Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114D0DF@exchnode01.ad.state.or.us> Hello Everyone, We are still working with DAS Publishing and Distribution regarding the challenges in providing our leave accrual reports. We have received reports for 6 agencies and have distributed them. Reports for agencies 10000, 19700, 19800, 25700, 29100 and 63500 have been distributed and are ready for pick up. We doubt that we will be given any additional reports today, but we believe that they will be able to resolve this issue over the weekend. We will distribute reports promptly on Monday morning. We sincerely apologize for this delay and for the inconvenience to agency payroll. Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 Visit our Online Resource Center: http://www.oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jun 14 10:45:12 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 14 Jun 2010 10:45:12 -0700 Subject: OSPS E-News ~ Leave Report Distribution Finished Message-ID: <8A8CF693A3BB294DB354A999D49CF81807FE81DE@exchnode01.ad.state.or.us> Leave reports for most agencies have been received and distributed. They are now available for pickup in the OSPS Distribution Center on the 1st floor of 155 Cottage Street. The two agencies who did not get their reports delivered to us have been contacted separately. Again we apologize for the delay, and thank you for your patience. Oregon Statewide Payroll Services Staff DAS State Controller's Division Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Visit Our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS From osps-news at listsmart.osl.state.or.us Tue Jun 15 15:59:51 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 15 Jun 2010 15:59:51 -0700 Subject: OSPS E-News ~ OSPS Closed Friday June 18 Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114D108@exchnode01.ad.state.or.us> Hello Everyone, This is just to remind you that OSPS staff will be unavailable on Friday June 18 due to the scheduled furlough office closure day. OSPA will be available to users on Friday and Saturday - normal hours for both days. Please tell us how we are doing by answering 6 questions: http://www.surveymonkey.com/s/SCD_Feedback Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Online Resource Center: http://www.oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jun 21 07:46:39 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 21 Jun 2010 07:46:39 -0700 Subject: OSPS E-News ~ Taxable Travel Reimbursements - Non-Commercial Lodging Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114D12A@exchnode01.ad.state.or.us> The state travel policy (Oregon Accounting Manual Chapter 40) defines that the non-commercial lodging per diem is taxable income to the employee. See: OAM 40.10.00, Section .116 http://oregon.gov/DAS/SCD/SARS/policies/oam/40.10.00.PO.pdf To record the payment of non-commercial per diem through OSPA so that the amounts paid are added to the employee's year-to-date earnings to be reported on the W-2, use the following codes: * MTL - Non-commercial lodging instate * MTM - Non-commercial lodging out of state Please tell us how we are doing by answering 6 questions: http://www.surveymonkey.com/s/SCD_Feedback Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Online Resource Center: http://www.oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Jun 22 08:39:06 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 22 Jun 2010 08:39:06 -0700 Subject: OSPS E-News ~ Donated Hardship Leave Class Message-ID: <8A8CF693A3BB294DB354A999D49CF81807C33821@exchnode01.ad.state.or.us> At the morning DAS HRSD FMLA / OFLA class last week, several attendees had questions about calculating and entering donated hardship leave in OSPA. With our DAS partners, we decided to offer a Donated Hardship Leave class to clarify policy, CBA requirements and the Donated Hardship Leave worksheet structure. Participants will include staff members from DAS HRSD HRMC, HRSD LRU, PEBB and OSPS. They will cover: HR State Policy 60.025.01 Donated Leave, http://www.oregon.gov/DAS/HR/docs/advice/P6002501.pdf Collective Bargaining Agreement provisions, http://www.oregon.gov/DAS/HR/CBAs.shtml PEBB Eligibility Requirements when on FMLA, OFLA and LWOP, http://arcweb.sos.state.or.us/rules/OARS_100/OAR_101/101_tofc.html OSPS Donated Hardship Leave Worksheet and the instructions that are part of the Handbook on Family and Medical Leave, http://www.oregon.gov/DAS/SCD/OSPS/docs/pubs/handbook/HandbookFamilyMedi calLeave.pdf The class will be: Wednesday, August 18 3:00 to 4:30 pm We will be meeting (Section 1) at the Mt. Mazama Room General Services Building 1225 Ferry St. SE, Salem For directions: http://go.usa.gov/3Br For parking: http://go.usa.gov/3BY We will also offer a "virtual classroom" session (Section 2) through iLincOregon. The audio will be with a telephone conference call through iLinc. If you wish to attend, please register through iLearnOregon, http://go.usa.gov/iE6 If you have questions, please contact Katherine Bremser, 503-378-6777 x295 or Katherine.Bremser at state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-378-6777 ext. 295 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Jun 22 11:26:25 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 22 Jun 2010 11:26:25 -0700 Subject: OSPS E-News ~ OSPA Exception Reports Class Message-ID: <8A8CF693A3BB294DB354A999D49CF81807C3382F@exchnode01.ad.state.or.us> The deadline for registering for the OSPA Exception Reports class is the end of the day on Friday, June 25. The class is June 29 from 8:30 am to 12:30 pm. It is a virtual class through iLincOregon. The audio will be with a telephone conference call through iLinc. We will look at sample exception reports and applicable OSPA screen prints and decide why the employee is on the report and if we would need to take action in OSPA to remedy the exception. If you wish to attend, please register through iLearnOregon, http://go.usa.gov/iE6 Prior to the class, you will receive the web link for the class and the telephone number, pass code and moderator code. If you have questions, please contact Katherine Bremser, 503-378-6777 x295 or Katherine.Bremser at state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-378-6777 ext. 295 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jun 28 12:02:15 2010 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 28 Jun 2010 12:02:15 -0700 Subject: OSPS E-News ~ OSPS Update for 6/28/10 Message-ID: <4875EF345085BE48B9C4B7CA341EFB680114D185@exchnode01.ad.state.or.us> Hello Everyone, June Run 1 Microfiche Microfiche production and mailing will likely be delayed by one day. When OSPA attempted to FTP the June run 1 file to the microfiche vendor on Friday night, their server was offline. Those issues have been corrected and we have re-sent the June Run 1 information this morning. They are in the eastern time zone and we anticipate that they may not make the outgoing mail today. New Codes MTL and MTM We previously announced two new codes to be used to record the taxable result of having been paid a non-commercial lodging per diem. Since that information was sent, new comp objects have been established. We are sending on the information that was provided by SFMS on the establishment of the agency objects. Subject: [SFMS-News] New Payroll Agency Objects May Be Required The following D10 comp objects for payroll have been established in SFMA. Agencies that require agency objects for expenditures will need to establish a new D11 agency object that mirrors each D10. New D10's 4109 EMPL INSTATE LODGE PER DIEM NONCOMMERCL (OSPS Code MTL) 4152 EMPL OUTSTATE LODGE PER DIEM NONCOMMERCL (OSPS Code MTM) Please contact your agency analyst or myself if you have questions. Thank you, Silvar Rys, CPA Senior SFMS Operations Analyst State Controller's Division Phone: 503-373-1044, ext 306 Visit our website at http://oregon.gov/DAS/SCD/SFMS/index.shtml Data Classification: Level 2 - Limited Please tell us how we are doing by answering 6 questions: http://www.surveymonkey.com/s/SCD_Feedback Sharon McKeehan, Manager Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 ext. 230 Visit our Online Resource Center: http://www.oregon.gov/DAS/SCD/OSPS/ -------------- next part -------------- An HTML attachment was scrubbed... URL: