From osps-news at listsmart.osl.state.or.us Mon May 2 08:17:07 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 2 May 2011 08:17:07 -0700 Subject: OSPS E-News ~ May OSPS Training News is Available Message-ID: The May OSPS Training News is now in the OSPS On-line Resources: http://go.usa.gov/iCW May is Direct Deposit month, the newsletter includes some links. The next OSPS Forum is May 18 and we have the tentative agenda. "Did you know" includes information about forcing PEBB benefits when the employee opts out of medical or medical and dental insurance. As always, please send corrections or suggestions to Katherine.Bremser at state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu May 5 12:00:39 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 5 May 2011 12:00:39 -0700 Subject: OSPS E-News ~ Special PERS Forum -- Date Changed Message-ID: We recently sent out an announcement about a special PERS Forum to be held on May 10. The forum date has changed to June 21, 8:30 am to 11:30 am in the Employment Auditorium, 875 Union St. NE, Salem. The forum is a joint effort between DAS HRSD and PERS. You'll want to make sure it's on your calendar! We'll forward the agenda closer to the date. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri May 6 14:06:20 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 May 2011 14:06:20 -0700 Subject: OSPS E-News ~ OSPS Forms Have Changed Message-ID: This week's updates to the OSPS On-line Resources include major changes to the OSPS forms page: http://oregon.gov/DAS/SCD/OSPS/form.shtml Several forms have been combined with another form and retired. Please begin using the new or revised forms immediately! New forms include: * OSPS.99.23 Return a Check to OSPS replaces: o OSPS.99.09 Vendor or Canceled Check Rewrite o OSPS.99.10 Reverse Employee Check o OSPS.99.14 Return of Original Check * OSPS.99.24 Payment Notification replaces: o OSPS.99.12 Return of Overpayment o OSPS.99.15 Vendor Negative * OSPS.99.25 Direct Deposit replaces: o OSPS.99.08 Direct Deposit Authorization o OSPS.99.11 Authorization for Cancellation or Reinstatement of Deposit * OSPS.99.27 Code Request replaces: o OSPS.99.05 Garnishment Code Request o OSPS.99.06 Work Schedule Request * OSPS.99.30 Electronic Report Access Request replaces: o OSPS.99.20 Access to OSPS Electronic Payroll Reports o OSPS.99.21 Access to OSPS Electronic Labor Cost Distribution Reports Most of the forms are in a PDF format. They are fill able. Many have formulas and edits and can be e-mailed from the On-line Resources page. To take full advantage of the added functionality, you need to activate JavaScript. The Introduction to the Forms page includes instructions for its activation. We've also re-worked the forms web page. It now has three ways to find the form - alphabetically by title, by function and by form number. Allison Absher and Julie Berbena employed their considerable knowledge and creativity and several agency staff members helped test the new forms. We hope they will make your work easier and more efficient! Please send any comments and suggestions to the OSPS.Help at state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon May 16 13:50:29 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 16 May 2011 13:50:29 -0700 Subject: OSPS E-News ~ OSPS Users' Forum, 5/18/11 Message-ID: I hope you are planning to join us for the next OSPS Users' Forum, this Wednesday, May 18, from 2:00 to 4:00 pm in the Mt. Mazama Room, General Services Building, 1225 Ferry St. SE, Salem. Map / Driving Instructions: http://oregon.gov/DAS/docs/maps/GSB.pdf Parking information: http://oregon.gov/DAS/FAC/Parking/docs/maps/Capitol_Mall_Area.pdf As you will notice from the attached PDF document, we have a full agenda. We felt it was important to include each of these timely topics, even though there may be a fair amount of discussion and questions for several of them. I plan to strictly monitor the allotted time for each presenter. If a given topic needs more time, we'll follow-up with e-mailed information or schedule a special forum. As usual, for those who cannot attend in person, we are offering a remote session through iLincOregon. If you wish to attend remotely, please contact Katherine.Bremser at state.or.us by 10:30 am on Wednesday. If you are not available on Wednesday afternoon, we will again record the iLinc session and make it available on the OSPS On-line Resources. As a side note, based on feedback we have received, we are thinking about moving forums back to the Veteran's Auditorium. If you have strong feelings one way or the other, please send an e-mail to OSPS.Help at state.or.us or Katherine.Bremser at state.or.us I look forward to seeing you on Wednesday for some potentially lively discussion! Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ForumAgenda20110518.pdf Type: application/octet-stream Size: 55194 bytes Desc: ForumAgenda20110518.pdf URL: From osps-news at listsmart.osl.state.or.us Tue May 17 09:01:52 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 17 May 2011 09:01:52 -0700 Subject: OSPS E-News ~ State Furlough Day Friday May 20, 2011 Message-ID: Hello Everyone, Just a reminder that the Oregon Statewide Payroll Application (OSPA) will be available to users on the state closure furlough day Friday May 20, 2011. OSPS staff will not be available, our offices will be closed and we will return Monday May 23 at 7:30 AM. Oregon Statewide Payroll Services DAS/State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 378-6777 Visit our Online Resource Center: http://www.oregon.gov/DAS/SCD/OSPS/ How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You! -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu May 19 15:25:42 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 19 May 2011 15:25:42 -0700 Subject: OSPS E-News ~ iLincOregon Recording for Forum on the Web Message-ID: If you were not able to attend the OSPS Users' Forum yesterday or would like to review some of the discussion, we now have the iLincOregon recording in the OSPS On-line Resources: http://go.usa.gov/jvH . It may take a little while for it to download to your computer. We will keep working on the sound quality. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon May 23 11:17:23 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 23 May 2011 11:17:23 -0700 Subject: OSPS E-News ~ Payroll Manager Recruitment Message-ID: Hello Everyone, OSPS is passing on a link to the recruitment for payroll manager for the Oregon Department of Justice. The recruitment closes Wednesday May 25. http://agency.governmentjobs.com/oregon/default.cfm?action=viewJob&jobID =325789&hit_count=yes&headerFooter=1&promo=0&transfer=0&WDDXJobSearchPar ams=
From osps-news at listsmart.osl.state.or.us Mon May 23 15:00:36 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 23 May 2011 15:00:36 -0700 Subject: OSPS E-News ~ Payroll Crosswalks 11-13 Biennium and 11-12 Fiscal Year Message-ID: MEMORANDUM To: Agency Fiscal, Accounting and Payroll Officers From: John Radford, Administrator State Controller's Division Sandy Ridderbusch, Manager Oregon Statewide Payroll Services Date: May 23, 2011 Subject: Payroll Crosswalks 11-13 Biennium and 11-12 Fiscal Year Setting Labor Cost Crosswalks for 11-13 For agencies who track their payroll labor costs for the 11-13 Biennium and/or the 11-12 Fiscal Year, OSPS would be happy to enter the labor cost changes for you. To do so, we must have your instructions by Thursday June 30, 2011. Changes will be uploaded to the personnel system (PPDB), and then into the OSPA. Changes will be effective in both systems July 1, 2011, for the payroll period July paid August 2011 (actual pay date 8/1/11) Formatting Your Request Please use the following format for your requested changes. Please do not insert spaces or hyphens between numbers. 12 digit cost structure consists of 2-digit Appropriation Year(Y), 5 digit PCA (P) and 5-digit Index (I) Old 12 digit cost structure a New 12 digit cost structure Example: YYPPPPPIIIII a YYPPPPPIIIII We are also able to process biennial indicator "blanket changes": Example: 11XXXXXXXXXX a 13XXXXXXXXXX If your request is simply to change the biennial indicator from 11 to 13 on all employee records, you may make that request in an e-mail. If you have a number of cost structure changes to be made, our preference is to have them in an Excel spreadsheet attached to your e-mail. In either case, please include your agency name and number, contact name and phone number and send this information to sandy.ridderbusch at state.or.us. Default Process OSPS will send a reminder on or about June 20 about the deadline for submitting crosswalks for 11-13. If we have not received information or instructions from your agency by the deadline June 30, 2011, we will set up a default crosswalk to change the biennial indicator from 11 to 13 on all payroll labor cost numbers. If you have any questions about this process, please contact Sandy Ridderbusch at (503) 373-0198. Thank you. Note: In order to save copy and distribution costs we are sending out this notice over several e-mail networks. If you receive multiple copies of this message, we apologize. -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue May 24 12:52:57 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 24 May 2011 12:52:57 -0700 Subject: OSPS E-News ~ Payroll Manager Position at Forestry Message-ID: OSPS is passing on the following information about an active payroll recruitment. The Oregon Department of Forestry is currently recruiting for a Principal Executive/Manager A to join the Forestry Management team. The recruitment is open to current State of Oregon employees ONLY and can be found here . If you are interested, we encourage you to apply. Please forward this on to state employees who may be interested but do not receive this listserve. The recruitment closes on May 28th. The Oregon Department of Forestry's (ODF) Mission is - To serve the people of Oregon through the protection, management, and promotion of a healthy forest environment, which will enhance Oregon's livability and economy for today and tomorrow. ODF is a multi-programmed, multi-funded public agency chartered and structured to administer the forest laws and policies of the State of Oregon, within the framework of sustainable forests, for the benefit of all Oregonians. Jill E. Neely Budget & Payroll Manager Oregon Department of Forestry Budget Management Unit Phone: 503-945-7311 Fax: 503-945-7252 E-mail: jneely at odf.state.or.us Work hours: 0730 - 1600 Leadership is doing what is right when no one is watching. -George Van Valkenburg -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9725 bytes Desc: image001.png URL: From osps-news at listsmart.osl.state.or.us Tue May 24 14:39:42 2011 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 24 May 2011 14:39:42 -0700 Subject: OSPS E-News ~ Upcoming PERS Forum Message-ID: Hopefully, the PERS Forum is on your calendar for June 21 from 8:30 to 11:30 am. Staff members from PERS and DAS HRSD are currently working on the agenda and would like your input. They have developed the following tentative agenda: * Roles o State Agency o DAS-HRSD o OSPS o PERS * Life cycle of a member o Time line o Importance of data, accuracy and timeliness o Why we ask the questions we ask o PPDB and EDX - Why data may not match, and why it might not always need to * Special dates to pay attention to during a month Does this address your questions / concerns? What specific questions / situations / topics would you like them to emphasize or add? For instance, do you have questions about eligibility, process, roles or requirements? Please send your input to Katherine.Bremser at state.or.us by noon on Monday, June 6. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services State Controller's Division Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/SCD/OSPS/ Data Classification: Level 1 - Published How are we doing? Please complete our customer service survey: http://www.surveymonkey.com/s/SCD_Feedback Your opinion matters Thank You!! -------------- next part -------------- An HTML attachment was scrubbed... URL: