From osps-news at listsmart.osl.state.or.us Wed Aug 1 08:11:11 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 1 Aug 2012 15:11:11 +0000 Subject: OSPS E-News ~ August OSPS Training News Message-ID: Happy August 1st! We have posted the August 2012 OSPS Training News to the OSPS On-line Resources: http://go.usa.gov/GaI This issue includes more DAS web address updates, online OSPA classes, and establishing a furlough obligation for new employees. Enjoy! Please let us know if you have suggestions for future newsletters: OSPS.Help at das.state.or.us or Katherine.Bremser at das.state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Aug 14 09:55:57 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 14 Aug 2012 16:55:57 +0000 Subject: OSPS E-News ~ July Datamart Update Postponed Message-ID: The Datamart load for July payroll has been delayed. We will load this information tonight for access tomorrow morning. We apologize for any inconvenience this may cause. Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Aug 14 10:10:51 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 14 Aug 2012 17:10:51 +0000 Subject: OSPS E-News ~ Payroll July Datamart Update Message-ID: Good morning, OSPS will use the lunch hour to load the July pay period payroll information into the OSPS Datamart so this information will be available this afternoon. If you are in the Datamart this morning, please be sure to log off of prior to noon today. Please accept my apology for any delay or inconvenience this late payroll data load may have caused. Thank you, Sandy Sandy Ridderbusch, Oregon Statewide Payroll Services - (503) 373-0198 Visit Our Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Tuesday, August 14, 2012 9:56 AM To: E-News (osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ July Datamart Update Postponed The Datamart load for July payroll has been delayed. We will load this information tonight for access tomorrow morning. We apologize for any inconvenience this may cause. Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From osps-news at listsmart.osl.state.or.us Tue Aug 14 12:21:34 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 14 Aug 2012 19:21:34 +0000 Subject: OSPS E-News ~ OSPS Payroll Data for July now Available Message-ID: Hello everyone, The OSPS Datamart has been updated with the July pay period information. The Datamart is now available for use. Thank you for your patience. Sandy Sandy Ridderbusch, Oregon Statewide Payroll Services - (503) 373-0198 Visit Our Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Tuesday, August 14, 2012 10:11 AM To: OSPS News (Osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ Payroll July Datamart Update Good morning, OSPS will use the lunch hour to load the July pay period payroll information into the OSPS Datamart so this information will be available this afternoon. If you are in the Datamart this morning, please be sure to log off of prior to noon today. Please accept my apology for any delay or inconvenience this late payroll data load may have caused. Thank you, Sandy Sandy Ridderbusch, Oregon Statewide Payroll Services - (503) 373-0198 Visit Our Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Tuesday, August 14, 2012 9:56 AM To: E-News (osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ July Datamart Update Postponed The Datamart load for July payroll has been delayed. We will load this information tonight for access tomorrow morning. We apologize for any inconvenience this may cause. Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From osps-news at listsmart.osl.state.or.us Tue Aug 21 10:40:45 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 21 Aug 2012 17:40:45 +0000 Subject: OSPS E-News ~ Authorized Signature Review Coming Message-ID: Payroll Professionals, It's approaching that time of year again when we solicit updates to and confirmations for people who are authorized to sign check requests for your agency. We will be sending out your review list and instructions shortly. Have you made staffing changes? Want to get started now and avoid the rush? Here's the Oregon Accounting Manual form to update your agency information: http://go.usa.gov/7EY Payroll Systems Support Oregon Statewide Payroll Services Phone: (503)378-6777 Fax: (503)378-3518 OSPS Help Desk: mailto:OSPS.Help at das.state.or.us Data Classification: Level 1 - Published Visit Our Online Resource Center: http://oregon.gov/DAS/SCD/OSPS -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Aug 24 09:22:38 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 24 Aug 2012 16:22:38 +0000 Subject: OSPS E-News ~ New Exception Report Messages Message-ID: Good morning, We want to alert you to changes in OSPA that are impacting this morning's Exception Reports. First, last night OSPS migrated a change to production to correct a problem with PEBB domestic partner exception messages. These messages stopped showing up on the agency reports when PEBB Plan Year 2012 changes were made in OSPA. For this run, you may be seeing new domestic partner exception messages for DPT, DPN, and the new surcharge-related DPS because of these additions. (If you have been consistently working the PEBB Domestic Partner report, they have been showing on this report from the beginning of the plan year.) Second, this week PEBB sent HEM non-participant deductions into OSPA for employees/spouse/partners that did not complete their required e-learn lessons. PEBB has identified errors in the information sent to OSPA and is working with the vendor to get these corrected as soon as possible. They plan to send an agency update later today. This data, which may not be correct, will create the same exception messages as the migrated change. If you find the exception message "5200-DOM PART SCHG/NO DPS GPA EXISTS", look at the PAYROLL ITEM column. If it is TBSC or SGSC, research the coverage start date and make those entries for this tax year. Do not make the entries for HESC until we hear more from PEBB. If you have questions, contact OSPS.Help at das.state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Aug 24 09:49:14 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 24 Aug 2012 16:49:14 +0000 Subject: OSPS E-News ~ Rotational Opportunity - PEBB Message-ID: Forwarded on behalf of PEBB: (Please have your supervisor contact Kathy Loretz for more information if you are interested in this rotational opportunity. - Sandy R.) ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ PEBB has a need for 2 people on a rotational basis: * Benefit Analyst in our Client Services area talking to PEBB members on the phone, helping them log in, explain benefits, etc. * Client Services analyst in our pebb.benefits area, researching discrepancies in enrollment data and reconciling premiums to enrollment. Time period would be now through January 31. Thanks. Kathy Loretz Deputy Administrator Public Employees' Benefit Board Phone: 503.373.0800 Fax: 503.378.6388 Visit us online at http://egov.oregon.gov/DAS/PEBB -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Aug 29 14:25:05 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 29 Aug 2012 21:25:05 +0000 Subject: OSPS E-News ~ Microfiche Changes are Coming Message-ID: Payroll Professionals, We are shutting off microfiche production for agency payroll offices beginning with September Run 2. You will receive your last run of microfiche with September Run 1 at your normal delivery time on or about 10/5/2012. At our April forum, we talked about proposed changes to the way we distribute microfiche. During that forum, the discussion came up about stopping microfiche for agencies altogether. Subsequent to that discussion, we sent out a survey asking your opinion about stopping microfiche production for some or all of the reports. The overwhelming majority said to stop all fiche. We followed up with the agencies that were reluctant to lose that resource. We addressed their concerns and now have complete support for turning off microfiche for agency payroll reports. This e-mail is your notification of our intent to shut off microfiche production for agency payroll offices beginning with September Run 2. OSPS will continue to receive microfiche for the payroll register (XREF44), the leave accrual register (B470), and the year-to-date register (XREF68). The following grid outlines the microfiche we will be shutting off. Please note that all of these reports are available to you each payroll run electronically in PDF format to be downloaded to your local storage. Run 1 Fiche Report Title Number OSPS Labor Distribution and Prorate OSPSB507 OSPS SFMS Cost Distribution XREF90-series Run 2 Fiche Report Title Number OSPS Deduction Register XREF76 OSPS Labor Distribution and Prorate OSPSB507 OSPS Leave Accrual Detail B470 OSPS Payroll Alpha Register XREF44 OSPS SFMS Cost Distribution XREF90-series Please contact us if you have any concerns with this action. Thank you for working together to streamline processes and eliminate unnecessary production. Payroll System Support Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Aug 29 17:13:22 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 30 Aug 2012 00:13:22 +0000 Subject: OSPS E-News ~ FY 13 Functionality Project Poll Results Message-ID: Hello Everyone, We have completed the priority tally for the OSPS FY 2013 Functionality Projects. The results are as follows: * The first priority is Open P190 Data Views for all screens including timesheet changes for entire year - except at year end with five resource units. (This was number 8b. on the voting sheet.) * The second priority is Add P190 Pay Period End date to field on the OSPA/SFMA interface file with 17 resource units. (This was number four on the voting sheet and noted as multi-year project with SFMS / OSPS resource coordination.) * The third priority is Add employee name display to the P420 Leave Clearing Account Balances screen with three resource units. (This was number 18 on the voting sheet.) * The fourth priority is Display employee name on P007 Online Daily Time Summary screen with four resource units. (This was number two on the voting sheet.) * The fifth priority is Synchronize data names on the Datamart with the data names on OSPA with 12 resource units. (This was number 21 on the voting sheet and noted as multi-year project with Datamart Analyst / OSPS resource coordination.) The total number of resource units for these five projects is 41. As you may recall we committed to no more than 40 resource units. In addition to these projects we will be completing program updates for the following notable items: * PEBB Plan Year 2013 benefit changes. * Design and implement interface process for PERS-OSGP new Roth IRA and Loan program deductions. * Include Health Insurance cost W-2 beginning with 2012 tax year. * Centralize microfiche retention and storage. * Program new rate structure for 2013 Medicare Tax change. * Update web links on various forms for new location. * Update reference and processing documents for the following: 1. PEBB Plan Year Changes 2. Work, Pay, and Deduction Codes 3. Year-End processing/requirements 4. Training News 5. Check lists / Worksheet revisions I want to take this opportunity to thank everyone who participated in this process. Sandy Sandy Ridderbusch, Manager Oregon Statewide Payroll Services DAS / Enterprise Goods and Services 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 373-0198 -------------- next part -------------- An HTML attachment was scrubbed... URL: