From osps-news at listsmart.osl.state.or.us Mon Jul 2 09:26:44 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 2 Jul 2012 16:26:44 +0000 Subject: OSPS E-News ~ DAS Website Address Changes Message-ID: Effective July 1, DAS has officially modified its website addresses to mirror the new internal structure. DAS has redirects in place for most pages, however redirects are a temporary solution. Please update your bookmarks, favorites, saved links, or other DAS webs addresses to the new navigation structure as soon as practical. For OSPS, this means our new address is: http://oregon.gov/DAS/EGS/FBS/OSPS/ . Thank you for your patience. Oregon Statewide Payroll Services State Controller Division Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited Message sent to agency webmasters from DAS: From: Oregon.gov Service Desk [mailto:egovhelp at state.or.us] Sent: Wednesday, June 27, 2012 3:05 PM To: HENSON Raelynn * DO PA Subject: Changes to the DAS Website - Message #2 Agency SPOCs, This message provides detail on changes to the DAS website due to DAS' reorganization. Please share it with your agency's webmasters for Oregon.gov and agency intranets. http://oregon.gov/DAS/docs/Website_Mapping_customer%20version.doc The document linked above maps existing program websites to new URLs that take effect July 2. If your agency links to DAS content, please review the attached and update any affected links on July 2 or as soon as possible thereafter. Note that the URL for the top level of the DAS site will not change. For the names of other websites that will not change, see below. By July 2, DAS will send a message statewide so that end-users will understand the need to review DAS bookmarks, tabs and favorites and make any updates. The top level, http://oregon.gov/DAS, remains unchanged. Other DAS sites that remain unchanged are: * Leadership Oregon http://oregon.gov/DAS/LO/ * Office of Economic Analysis http://oregon.gov/DAS/OEA * Oregon Progress Board (archive) http://oregon.gov/DAS/Opb * PEBB http://oregon.gov/DAS/pebb/ * State Jobs Page http://oregonjobs.org/ * Statewide Internal Audit http://oregon.gov/DAS/IA * Transformation http://oregon.gov/DAS/TRFM * Enterprise Risk Management http://oregon.gov/DAS/ERM o ERM is a relatively new site; the more heavily trafficked Risk Management program site will change (see attachment for details). Please contact me if our Web team can answer any questions. Thank you for your patience during this exciting transition. cc: State Communications Council, DAS webmasters Raelynn Henson Communications Coordinator and DAS SPOC DAS | Chief Operating Office 503-378-4481 | http://oregon.gov/DAS Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Thu Jul 5 16:29:17 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Thu, 5 Jul 2012 23:29:17 +0000 Subject: OSPS E-News ~ FW: PPDB is Down! Message-ID: Good afternoon, We are forwarding this through OSPS News, in case some of you do not have access to the PPDB News. Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published From: DOLQUIST Brandon * HRSD PPDB Sent: Thursday, July 05, 2012 4:26 PM To: ADELMAN Joe F * ETS; ALLEN Angela; ALT Shirley; ANDERSON Linda; APPLEDOORN Tammy; AVALLE-ARCE Marta; AVILA Rebecca J; BAHR Lyndee; BALLARD Diane; BARNETT Traci; BARNUM Michael P; BEAMAN Gina * OPS Payroll; BINGHAM Leah D; BOYER Mike; BRAATZ Patrick; BRANDNER-HEGNEY Michelle Lisa; BREMSER Katherine * SCD OSPS; BRITTON Rhonda R; BROWN Tina L; BUI Lienna; CAMPISI-HOWE Carmelina; CARMICHAEL Nina; CARMICHAEL Pat A; CLOYD Vicki J; CONEY Jen * SSD RISK; CORBITT Paula; COURTRIGHT Kim R * HRSD PPDB; CUNO Patricia * HRSD HRMC; DAHL Bill; DANIELS Amber M; DARROW HEATHER L; 'DOUGAN Donna'; DOWNEY Gabriela; DRYDEN Micky D; ELY Linda C * HRSD PERS; ENGLUND Ryan; ESPARZA Anna M; EVANS Leslee; FAUTH Vonda; FOREST Cynthia L * HRSD HRMC; GAVIN Darren * ETS; GECK Paul A; GOEHRING Andrea * HRSD ADMIN; GONZALEZ Anna; GOULD Donna.E; GRAHAM Cassie; GRAY Rebecca E; GUBBELS, Melissa J; HADFIELD Jennifer; HANSEN Julie A; HAYES DONNA L; HEATH Matthew; HEDGES Becky; HENNIGAN Chrisy; HILDEBRANDT Mary; HILGEMANN Amy K; HINMAN Lisa; HOAGLAND Kathy; HOLGATE Felicia M; HOLLAND Mylisa; HUBERT Sheri * OPS ES; INGRAM Sharon; INTVELD Marilyn; JOHNSON Carol M; JOHNSON Charlotte.G; JONES Leslie; JORGENSEN Vicki * HRSD HRMC; KEMPER Jessica; KLEVER Garrett D; KNAPP Carla; KNOTTS Lonnie P; KOMES Kristy; KONOLD Audrey; KROPF Jannel M * HRSD PERS; LANZAFAMI Danette R; LARSEN Bambi; LIVENGOOD Kathlene * ETS; LUCAS Debbie; LUTH Cheryll * HRSD PERS; LUTZ Virginia * OGEC; MACK Barb A; MACLEAN Karen S; MAKINEN Lori; MANGINI Esther; MCDERMOTT Victoria A; MCDOWELL Sara; MCHUGH Debra * BPE; MCMURRIN Cedar; 'MCTEAGUE Dave'; MENK Keith * TSPC; MERRITT Joyce; MILLER Janet L * HRSD HRMC; MITCHELL Kimberly A; NEES Sheri * HRSD RECRUIT; NGUYEN Hong; NIENKE Kristen L * Kris; NIKIFOROFF Zina F; NOREN SHAWN A; OBRYANT Candice; OHMER Shari.L; OSPS Help; PARKER Heather; PENCE Mary W; PETIT Stephen M; PITSCHKA ALICIA M; PITTIONI Martin; POLNEY Eva; POSEY Tracy; POUNDS Elissa; POWELL Stewart.L; PRAEGITZER Sue; REAMES Kim; RIDDERBUSCH Sandy * SCD OSPS; ROBINSON Erica J; RONDEMA Jessica; RYAN-POE Doris L; SALCHENBERG Darla; SANCHEZ Aru; SCHAFER Steven J * ETS; SEQUEIRA Pua; SKILES Deb; SMITH Cyndi; SOHNREY Ronald.R; SPEER Robin d; SPHOON Christie L; STRAWN PAMELA J; TORRES Corina; TRASK Vanessa; TUPPER Laura B; VERGARA Beth; VYHNAL Brenda; WAGERS Melissa J * Missy; WALSH Anne; WALTERS Greg.C; WARREN Tracy; WILCOX Leann * ERB; WILKES Mariela * OPS ES; WOIDERSKI Jodi; WOLKE Eric; WREN Stacy M.; YEARBY MONIQUE M; YOUNG Heidi * HRSD PPDB; ZINK Callie * OHLA ASD Subject: PPDB is Down! If you are receiving the "abend screen" in PPDB it is because it is down for maintenance. A communication email was sent to agency PPDB techs earlier this week indicating that PPDB would be down this afternoon. A message indicating that PPDB will be down this afternoon is also listed in the welcome message as well as the PBNG newsletter screen. If you receive an Abend Screen it is because PPDB is down. For today, It is not necessary to call the number listed in the "abend screen". You may clear your screen however please stay out of PPDB for the remainder of today. The system should be available tomorrow morning. Please pass this information along to others in your office who might also use PPDB. Thank you, Brandon Dolquist HR Systems Analyst Department of Administrative Services Enterprise Human Resource Services 503-378-8548 503-378-5734 fax Asset Classification Level: 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Jul 6 14:50:05 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 6 Jul 2012 21:50:05 +0000 Subject: OSPS E-News ~ July OSPS Training News Message-ID: Good afternoon! We have posted the July OSPS Training News to the OSPS On-line Resources: http://oregon.gov/DAS/EGS/FBS/OSPS/Pages/training.aspx#OSPS_Training_Newsletter This issue includes the July forum agenda and training (enrollment deadline is 5:00 pm today), the new OSPS web address and reminders about the Leave Accrual Detail Registers. Enjoy and have a good weekend! Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Tue Jul 10 10:36:44 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Tue, 10 Jul 2012 17:36:44 +0000 Subject: OSPS E-News ~ Paycheck / Paystub Delivery Delay 7/10/12 Message-ID: Due to limited staffing resources at shuttle services, paycheck (and vendor check) delivery will be delayed. For those agencies who normally get morning paycheck delivery, your paychecks and stubs should be delivered by this afternoon. Pat Ivarra has offered to allow on-site pickup at the print plant if you choose to do so. Please contact her at 503-373-1709 and leave a message. She will call you back with detail on how to accomplish this. Thank you. Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Wed Jul 11 11:29:49 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Wed, 11 Jul 2012 18:29:49 +0000 Subject: OSPS E-News ~ FW: NEW - FY 2013 OSPA Functionality Voting Message-ID: Hello everyone, Just a reminder that your agencies OSPA Functionality votes are due tomorrow. If you haven't already returned it please do so before the deadline. Thank you and have a wonderful afternoon. Sandy Sandy Ridderbusch, Oregon Statewide Payroll Services - (503) 373-0198 Visit Our Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Friday, June 22, 2012 4:34 PM To: OSPS News (Osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ FY 2013 OSPA Functionality Voting Voting for 2013 OSPA Functionality Projects As you may recall we invited all agencies to participate in meetings to identify what functionality agencies are looking for in the Oregon Statewide Payroll Application (OSPA) that they do not have today. The results of the meetings are listed on the Functionality Projects attachment. We will send a follow up message that explains why other items identified from these meetings were not included on this voting list. We are requesting agencies to prioritize up to five projects with no more than 40 units. Please only send one voting sheet per agency. In the event we receive multiple voting sheets, we will prorate the vote for the effect of one vote per agency. The deadline to respond with your agency vote is Thursday, July 12th. In addition to the results of the voting for functionality projects during 2013 we will be performing OSPA annual tasks and program changes for PEBB, Stale-Dated Check reporting, Year-End, W-2/1099 processing as well as our day-to-day payroll functions. OSPS staff will be working on the PERS-OSGP project to interface the new ROTH program deductions and automate the loan processing deductions. We plan to also finalize our multi-year project to design and pilot a paystub application to allow employees to access their payroll stubs electronically. May I please have your responses by July 12th? Thank you, Sandy Sandy Ridderbusch, Manager Oregon Statewide Payroll Services DAS / State Controller's Division 155 Cottage Street NE, U-50 Salem, OR 97301-3969 (503) 373-0198 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OSPA_2013.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 17158 bytes Desc: OSPA_2013.xlsx URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From osps-news at listsmart.osl.state.or.us Fri Jul 13 09:51:32 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 13 Jul 2012 16:51:32 +0000 Subject: OSPS E-News ~ DAS Websites Down Message-ID: The DAS websites have gone offline. Personnel are working to restore service, but we have no ETA for that at this time. Please email or call the OSPS Help desk in the interim. Thank you for your patience. Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Fri Jul 13 11:23:06 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 13 Jul 2012 18:23:06 +0000 Subject: OSPS E-News ~ DAS Websites Back Up In-Reply-To: References: Message-ID: DAS websites are coming back online. Our OSPS site seems to be back in working order at this time, although load times are a bit slow. Thank you for your patience. Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited From: osps-news-bounces at listsmart.osl.state.or.us [mailto:osps-news-bounces at listsmart.osl.state.or.us] On Behalf Of Announcements from OSPS to the users of the Oregon State Payroll Application Sent: Friday, July 13, 2012 9:52 AM To: E-News (osps-news at listsmart.osl.state.or.us) Subject: OSPS E-News ~ DAS Websites Down The DAS websites have gone offline. Personnel are working to restore service, but we have no ETA for that at this time. Please email or call the OSPS Help desk in the interim. Thank you for your patience. Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-378-6777 opt 0 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 2-Limited -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jul 16 11:48:10 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 16 Jul 2012 18:48:10 +0000 Subject: OSPS E-News ~ (no subject) Message-ID: Good morning, Please see the attached agenda for the OSPS Users' Forum tomorrow, July 17, from 2:00 to 4:00 pm in the Veteran's Auditorium, 700 Summer St NE, Salem, http://www.bing.com/maps/?v=2&where1=700%20Summer%20St%20NE%2C%20Salem%2C%20OR%2097301-1285&encType=1# . We hope that you are planning to attend! If you wish to attend remotely through OregonConnect (formerly iLincOregon), please let me (Katherine.Bremser at das.state.or.us ) know by 11:00 am tomorrow. (Note: this is a firm deadline, in order to eat lunch and set-up for forum, I will be away from my desk after 11:30.) Have questions? Please contact OSPS.Help at das.state.or.us or Katherine.Bremser at das.state.or.us . See you tomorrow! Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OSPS_ForumAgenda20120717.pdf Type: application/pdf Size: 21454 bytes Desc: OSPS_ForumAgenda20120717.pdf URL: From osps-news at listsmart.osl.state.or.us Fri Jul 20 10:13:44 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Fri, 20 Jul 2012 17:13:44 +0000 Subject: OSPS E-News ~ July Forum Notes and October Forum Change Message-ID: Good morning, At the beginning of forum this week, I got distracted by "technical difficulties" and forgot to start the OregonConnect recording. I apologize for the inconvenience. As a substitute, we prepared brief notes. The document is posted to the OSPS On-line Resources: http://oregon.gov/DAS/EGS/FBS/OSPS/Pages/training.aspx#OSPA_User_Forums At forum, we learned about the PEBB open enrollment deadlines and requirements. Afterwards, a staff member from Shared Payroll Services suggested that we could help reduce the stress on agency payroll by changing the date of the October 30 OSPS User Forum. We understood that payroll may need all the time available for late entries and acted on that request. The next Forum will be Friday, November 2, 2:00 to 4:00 pm in Room 260, Labor and Industries Building, 350 Winter St. NE, Salem. We recognize that Friday afternoon is not the best time. It is difficult to schedule events in November because of the two holidays and the furlough day and we want to provide year-end close information as early as we can. I am building in precautions to ensure that we record the session and will make it available the following week. Thanks for your understanding. If you have questions / comments, please contact OSPS.Help at das.state.or.us or Katherine.Bremser at das.state.or.us Katherine Bremser Training Coordinator Oregon Statewide Payroll Services Financial Business Systems Enterprise Goods and Services Department of Administrative Services 503-373-0738 Online Resource Center: http://oregon.gov/DAS/EGS/FBS/OSPS/ Data Classification: Level 1 - Published -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jul 23 08:02:07 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 23 Jul 2012 15:02:07 +0000 Subject: OSPS E-News ~ Pay Advance Code Message-ID: Good Morning, We have a new deduction code that will be used in OSPA to record and process manual checks that are for employee pay advances. Previously the same deduction code (PPNN) was used for all manual checks, including pay advances. Now we will use PPPA for pay advance checks and PPNN for all other manual checks we process. With two separate codes you will now be able to query the OSPS Datamart specifically for pay advances, other manual checks, or both together. The process for ordering pay advances will not change. You will still fax form 75.41.02.FO Emergency Pay Advance Request to PSS and we will create the manual check. If you have any questions you can contact me. Thanks. Pauline Lewis, Application Development Analyst DAS/Oregon Statewide Payroll Services 155 Cottage Street NE, Salem, OR 97301 (503) 373-0252 -------------- next part -------------- An HTML attachment was scrubbed... URL: From osps-news at listsmart.osl.state.or.us Mon Jul 23 09:29:22 2012 From: osps-news at listsmart.osl.state.or.us (Announcements from OSPS to the users of the Oregon State Payroll Application) Date: Mon, 23 Jul 2012 16:29:22 +0000 Subject: OSPS E-News ~ DAS Centralized PERS Services Team - Important Changes Message-ID: Good morning - The following is being forwarded at the request of the Centralized PERS Services Team. Subject: DAS Centralized PERS Services Team - IMPORTANT CHANGES - Please Read Due to the DAS transition to Entrepreneurial Management (EM) there are several changes that will be taking place over the next few months here at DAS. As they continue, we will keep agency contacts informed as much as possible. One of the recent changes is that our web site location has changed. You can now find us at the link below: http://www.oregon.gov/DAS/EGS/FBS/SFMS/Pages/persteam.aspx We also have new management in place as of July 1st. Joy Sebastian, Financial Business Systems Manager, and Christie Jungling, Centralized PERS Services Team Manager. We are looking forward to working with our new management with the excellent ideas and skills they bring to this unit. Please continue to use the central.persservicesteam at state.or.us for all e-mail communication to our unit. This will allow us to provide the best level of customer service to agencies and other partners we work with on a daily basis. If you have new staff in the office who have not received this e-mail and would benefit from receiving future notifications and updates please have them sign up to receive future list serv notifications at the following link: http://listsmart.osl.state.or.us/mailman/listinfo/das_centralized_pers_services_team Thank you. Cheryll Luth Centralized PERS Services Team DAS Enterprise Goods and Services Financial Business Systems Phone: (503) 378-5098 FAX: (503) 378-4596 http://oregon.gov/DAS/EGS/FBS/SFMS/Pages/persteam.aspx CONFIDENTIALITY NOTE: All information in this e-mail, including attachments, is approved solely for delivery to and authorized use by intended recipients. Use, dissemination, distribution, or reproduction of this message and/or any of its attachments by unintended recipients is not authorized and may be unlawful. If you are not an intended recipient of this message or an authorized assistant to an intended recipient, please notify the sender by replying to this message and then delete it from your system. SL2 -------------- next part -------------- An HTML attachment was scrubbed... URL: